1 Every oil tanker of 150 gross tonnage and above and
every ship of 400 gross tonnage and above other than an oil tanker shall be provided
with an Oil Record Book Part I (Machinery Space Operations). The Oil Record Book,
whether as a part of the ship's official logbook, as an electronic record book which
shall be approved by the Administration taking into account the Guidelines developed
by the Organizationfootnote, or otherwise, shall be in the form specified in appendix III to this Annex.
2 The Oil Record
Book Part I shall be completed on each occasion, on a tank-to-tank
basis if appropriate, whenever any of the following machinery space
operations takes place in the ship:
.1 ballasting or cleaning of oil fuel tanks;
.2 discharge of dirty ballast or cleaning water
from oil fuel tanks;
.3 collection and disposal of oil residues (oil
.4 discharge overboard or disposal otherwise of
bilge water which has accumulated in machinery spaces; and
.5 bunkering of fuel or bulk lubricating oil.
3 In the
event of such discharge of oil or oily mixture as is referred to in regulation 4 of this Annex or in the
event of accidental or other exceptional discharge of oil not excepted
by that regulation, a statement shall be made in the Oil Record Book
Part I of the circumstances of, and the reasons for, the discharge.
4 Each operation described in paragraph 2 of this
regulation shall be fully recorded without delay in the Oil Record Book Part I, so
that all entries in the book appropriate to that operation are completed. Each
completed operation shall be signed by the officer or officers in charge of the
operations concerned and each completed page or group of electronic entries shall be
signed by the master of ship. The entries in the Oil Record Book Part I, for ships
holding an International Oil Pollution Prevention Certificate, shall be at least in
English, French or Spanish. Where entries in an official national language of the
State whose flag the ship is entitled to fly are also used, this shall prevail in
case of a dispute or discrepancy.
5 Any failure
of the oil filtering equipment shall be recorded in the Oil Record
Book Part I.
6 The Oil
Record Book Part I, shall be kept in such a place as to be readily
available for inspection at all reasonable times and, except in the
case of unmanned ships under tow, shall be kept on board the ship.
It shall be preserved for a period of three years after the last entry
has been made.
7 The competent
authority of the Government of a Party to the present Convention may
inspect the Oil Record Book Part I on board any ship to which this
Annex applies while the ship is in its port or offshore terminals
and may make a copy of any entry in that book and may require the
master of the ship to certify that the copy is a true copy of such
entry. Any copy so made which has been certified by the master of
the ship as a true copy of an entry in the ship's Oil Record Book
Part I shall be made admissible in any judicial proceedings as evidence
of the facts stated in the entry. The inspection of an Oil Record
Book Part I and the taking of a certified copy by the competent authority
under this paragraph shall be performed as expeditiously as possible
without causing the ship to be unduly delayed.