Section A-I/2 Certificates and endorsements
Clasification Society 2024 - Version 9.40

Section A-I/2 Certificates and endorsements

  1 Where, as provided in regulation I/2, paragraph 6, the endorsement required by article VI of the Convention is incorporated in the wording of the certificate itself, the certificate shall be issued in the format shown hereunder, provided that the words “or until the date of expiry of any extension of the validity of this certificate as may be shown overleaf” appearing on the front of the form and the provisions for recording extension of the validity appearing on the back of the form shall be omitted where the certificate is required to be replaced upon its expiry. Guidance on completion of the form is contained in section B-I/2 of this Code.

(Official Seal)
(COUNTRY)
CERTIFICATE ISSUED UNDER THE PROVISIONS OF
THE INTERNATIONAL CONVENTION ON STANDARDS OF TRAINING,
CERTIFICATION AND WATCHKEEPING FOR SEAFARERS, 1978,
AS AMENDED
The Government of ……………………………….. certifies that ................................................................ has been found duly qualified in accordance with the provisions of regulation ………………… of the above Convention, as amended, and has been found competent to perform the following functions, at the levels specified, subject to any limitations indicated until ……………………… or until the date of expiry of any extension of the validity of this certificate as may be shown overleaf:
FUNCTION LEVEL LIMITATIONS APPLYING (IF ANY)
     
     
     
     
     
The lawful holder of this certificate may serve in the following capacity or capacities specified in the applicable safe manning requirements of the Administration:
CAPACITY LIMITATIONS APPLYING (IF ANY)
   
Certificate No. .......................................................... issued on ....................................................................
(Official Seal) ....................................................................................
    Signature of duly authorized official
    ....................................................................................
    Name of duly authorized official
The original of this certificate must be kept available in accordance with regulation I/2, paragraph 11 of the Convention while its holder is serving on a ship.
Date of birth of the holder of the certificate ...................................................................................................
Signature of the holder of the certificate ........................................................................................................
Photograph of the holder of the certificate  
       
       
       
       
       
The validity of this certificate is hereby extended until .................................................................................
       
(Official Seal)   .............................................................................. ….
    Signature of duly authorized official
       
Date of revalidation ................................................. ...................................................................................
    Name of duly authorized official
       
The validity of this certificate is hereby extended until .................................................................................
       
(Official Seal)   ...................................................................................
    Signature of the authorized official
       
Date of revalidation ................................................. ...................................................................................
    Name of duly authorized official

  2 Except as provided in paragraph 1, the form used to attest the issue of a certificate shall be as shown hereunder, provided that the words “or until the date of expiry of any extension of the validity of this endorsement as may be shown overleaf” appearing on the front of the form and the provisions for recording extension of the validity appearing on the back of the form shall be omitted where the endorsement is required to be replaced upon its expiry. Guidance on completion of the form is contained in section B-I/2 of this Code.

(Official Seal)
(COUNTRY)
ENDORSEMENT ATTESTING THE ISSUE OF A CERTIFICATE
UNDER THE PROVISIONS OF THE INTERNATIONAL CONVENTION ON
STANDARDS OF TRAINING, CERTIFICATION AND WATCHKEEPING
FOR SEAFARERS, 1978, AS AMENDED
The Government of ………...………………… certifies that certificate No. ……..… has been issued to …………………………………….. who has been found duly qualified in accordance with the provisions of regulation ……………………………. of the above Convention, as amended, and has been found competent to perform the following functions, at the levels specified, subject to any limitations indicated until ………………………. or until the date of expiry of any extension of the validity of this endorsement as may be shown overleaf:
FUNCTION LEVEL LIMITATIONS APPLYING (IF ANY)
     
     
     
     
     
The lawful holder of this endorsement may serve in the following capacity or capacities specified in the applicable safe manning requirements of the Administration:
CAPACITY LIMITATIONS APPLYING (IF ANY)
   
Endorsement No. .......................................................... issued on ....................................................................
(Official Seal) ....................................................................................
    Signature of duly authorized official
    ....................................................................................
    Name of duly authorized official
The original of this endorsement must be kept available in accordance with regulation I/2, paragraph 11 of the Convention while its holder is serving on a ship.
Date of birth of the holder of the certificate ...................................................................................................
Signature of the holder of the certificate ........................................................................................................
Photograph of the holder of the certificate  
       
       
       
       
       
The validity of this endorsement is hereby extended until .................................................................................
       
(Official Seal)   .............................................................................. ….
    Signature of duly authorized official
       
Date of revalidation ................................................. ...................................................................................
    Name of duly authorized official
       
The validity of this endorsement is hereby extended until .................................................................................
       
(Official Seal)   ...................................................................................
    Signature of the authorized official
       
Date of revalidation ................................................. ...................................................................................
    Name of duly authorized official

  3 The form used to attest the recognition of a certificate shall be as shown hereunder, except that the words “or until the date of expiry of any extension of the validity of this endorsement as may be shown overleaf” appearing on the front of the form and the provisions for recording extension of the validity appearing on the back of the form shall be omitted where the endorsement is required to be replaced upon its expiry. Guidance on completion of the form is contained in section B-I/2 of this Code.

(Official Seal)
(COUNTRY)
ENDORSEMENT ATTESTING THE RECOGNITION OF A CERTIFICATE
UNDER THE PROVISIONS OF THE INTERNATIONAL CONVENTION ON
STANDARDS OF TRAINING, CERTIFICATION AND WATCHKEEPING
FOR SEAFARERS, 1978, AS AMENDED
The Government of ………...……..……………… certifies that certificate No. ..………… issued to …………………………………….. by or on behalf of the Government of ..…………….………. is duly recognized in accordance with the provisions of regulation I/10 of the above Convention, as amended, and the lawful holder is authorized to perform the following functions, at the levels specified, subject to any limitations indicated until ………………………. or until the date of expiry of any extension of the validity of this endorsement as may be shown overleaf:
FUNCTION LEVEL LIMITATIONS APPLYING (IF ANY)
     
     
     
     
     
The lawful holder of this endorsement may serve in the following capacity or capacities specified in the applicable safe manning requirements of the Administration:
CAPACITY LIMITATIONS APPLYING (IF ANY)
   
Endorsement No. .......................................................... issued on ....................................................................
(Official Seal) ....................................................................................
    Signature of duly authorized official
    ....................................................................................
    Name of duly authorized official
The original of this endorsement must be kept available in accordance with regulation I/2, paragraph 11 of the Convention while its holder is serving on a ship.
Date of birth of the holder of the certificate ...................................................................................................
Signature of the holder of the certificate ........................................................................................................
Photograph of the holder of the certificate  
       
       
       
       
       
The validity of this endorsement is hereby extended until .................................................................................
       
(Official Seal)   .............................................................................. ….
    Signature of duly authorized official
       
Date of revalidation ................................................. ...................................................................................
    Name of duly authorized official
       
The validity of this endorsement is hereby extended until .................................................................................
       
(Official Seal)   ...................................................................................
    Signature of the authorized official
       
Date of revalidation ................................................. ...................................................................................
    Name of duly authorized official

  4 In using formats which may be different from those set forth in this section, pursuant to regulation I/2, paragraph 10, Parties shall ensure that in all cases:

  • .1 all information relating to the identity and personal description of the holder, including name, date of birth, photograph and signature, along with the date on which the document was issued, shall be displayed on the same side of the documents; and

  • .2 all information relating to the capacity or capacities in which the holder is entitled to serve, in accordance with the applicable safe manning requirements of the Administration, as well as any limitations, shall be prominently displayed and easily identified.

Issue and Registration of Certificates

Approval of seagoing service

5 In approving seagoing service required by the Convention, Parties should ensure that the service concerned is relevant to the qualification being applied for, bearing in mind that, apart from the initial familiarization with service in seagoing ships, the purpose of such service is to allow the seafarer to be instructed in and to practice, under appropriate supervision, those safe and proper seagoing practices, procedures and routines which are relevant to the qualification applied for.

Approval of training courses

6 In approving training courses and programmes, Parties should take into account that the relevant IMO Model Courses can assist in the preparation of such courses and programmes and ensure that the detailed learning objectives recommended therein are suitably covered.

Electronic access to registers

7 In the maintenance of the electronic register in accordance with paragraph 15 of regulation I/2, provisions shall be made to allow controlled electronic access to such register or registers to allow Parties and companies to confirm:

  • .1 the name of the seafarer to whom such certificate, endorsement or other qualification was issued, its relevant number, date of issue and date of expiry;

  • .2 the capacity in which the holder may serve and any limitations attaching thereto; and

  • .3 the functions the holder may perform, the levels authorized and any limitations attached thereto.

Development of a database for certificate registration

8 In implementing the requirement in paragraph 14 of regulation I/2 for the maintenance of a register of certificates and endorsements, a standard database is not necessary provided that all the relevant information is recorded and available in accordance with regulation I/2.

  9 The following items of information should be recorded and available, either on paper or electronically, in accordance with regulation I/2:

  .1 Status of certificate
    Valid
    Suspended
    Cancelled
    Reported lost
    Destroyed
     
  with a record of changes to status to be kept, including dates of changes.
     
  .2 Certificate details
    Seafarer’s name
    Date of birth
    Nationality
    Gender
    Preferably a photograph
    Relevant document number
    Date of issue
    Date of expiry
    Last revalidation date
    Details of dispensation(s)
     
  .3 Competency details
    STCW standard of competence (e.g., regulation II/1)
    Capacity
    Function
    Level of responsibility
    Endorsements
    Limitations
     
  .4 Medical details
    Date of issue of latest medical certificate relating to the issue or revalidation of the certificate of competency.
Parent topic: Chapter I - Standards regarding general provisions
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