1 Every oil tanker of 150 gross tonnage and above shall
be provided with an Oil Record Book Part II (Cargo/Ballast Operations). The Oil
Record Book Part II, whether as a part of the ship's official logbook, as an
electronic record book which shall be approved by the Administration taking into
account the Guidelines developed by the Organizationfootnote, or otherwise, shall be in the Form
specified in appendix III to this Annex.
2 The Oil
Record Book Part II shall be completed on each occasion, on a tank-to-tank
basis if appropriate, whenever any of the following cargo/ballast
operations take place in the ship:
.1 loading of oil cargo;
.2 internal transfer of oil cargo during voyage;
.3 unloading of oil cargo;
.4 ballasting of cargo tanks and dedicated clean
.5 cleaning of cargo tanks including crude oil
.6 discharge of ballast except from segregated
.7 discharge of water from slop tanks;
.8 closing of all applicable valves or similar
devices after slop tank discharge operations;
.9 closing of valves necessary for isolation of
dedicated clean ballast tanks from cargo and stripping lines after
slop tank discharge operations; and
.10 disposal of residues.
3 For oil
tankers referred to in regulation
34.6 of this Annex, the total quantity of oil and water used
for washing and returned to a storage tank shall be recorded in the
Oil Record Book Part II.
4 In the
event of such discharge of oil or oily mixture as is referred to in regulation 4 of this Annex or in the
event of accidental or other exceptional discharge of oil not excepted
by that regulation, a statement shall be made in the Oil Record Book
Part II of the circumstances of, and the reasons for, the discharge.
5 Each operation described in paragraph 2 of this
regulation shall be fully recorded without delay in the Oil Record Book Part II so
that all entries in the book appropriate to that operation are completed. Each
completed operation shall be signed by the officer or officers in charge of the
operations concerned and each completed page or group of electronic entries shall be
signed by the master of ship. The entries in the Oil Record Book Part II shall be at
least in English, French or Spanish. Where entries in an official language of the
State whose flag the ship is entitled to fly are also used, this shall prevail in
case of dispute or discrepancy.
6 Any failure
of the oil discharge monitoring and control system shall be noted
in the Oil Record Book Part II.
7 The Oil
Record Book shall be kept in such a place as to be readily available
for inspection at all reasonable times and, except in the case of
unmanned ships under tow, shall be kept on board the ship. It shall
be preserved for a period of three years after the last entry has
8 The competent
authority of the Government of a Party to the Convention may inspect
the Oil Record Book Part II on board any ship to which this Annex
applies while the ship is in its port or offshore terminals and may
make a copy of any entry in that book and may require the master of
the ship to certify that the copy is a true copy of such entry. Any
copy so made which has been certified by the master of the ship as
a true copy of an entry in the ship's Oil Record Book Part II shall
be made admissible in any judicial proceedings as evidence of the
facts stated in the entry. The inspection of an Oil Record Book Part
II and the taking of a certified copy by the competent authority under
this paragraph shall be performed as expeditiously as possible without
causing the ship to be unduly delayed.
9 For oil
tankers of less than 150 gross tonnage operating in accordance with regulation 34.6 of this Annex,
an appropriate Oil Record Book should be developed by the Administration.