Annex 1 - Pre-Arrival Ship/Shore Exchange of Information

An example of a bulk carrier ship/shore exchange of information

The table below indicates only an example and format for the exchange of information. Terminal may require additional information, especially in the case of part-loaded ships and combination carriers (further details of information to be exchanged may be found in section 3 of the BLU Code). The table may be modified as appropriate by individual terminals.

Information to be provided by the master to the terminal in accordance with relevant IMO guidelines regarding the Safe Loading and Unloading of Bulk Carriers.

	INFORMATION	RESPONSE
1	Ship Name Call Sign /IMO Number / Flag Port of Registry	Name ................................................ Call Sign ........................................... IMO No. ........................................... Flag ................................................... Port of Registry ................................
2	ETA Sea Pilots	Date .................................................. Time .................................................
3	Unloading Plan/Cargo Distribution or Loading Plan	Please attach proposed plan.
4	Arrival draughts and proposed departure draughts	Arrival: Foreward ....../Aft ...... Departure: Foreward ....../Aft ......
5	Time required for ballasting/deballasting
6	Ship's LOA / Beam /Displacement Working length from forward coaming of No.1 hatch to aft coaming of aft hatch	LOA ...................................... metres Beam ..................................... metres Displacement ......................... tonnes Working length ..................... metres
7	Gangway If shore gangway is provided, can ship provide secure landing place, safety net and bulwark ladder?
8	Distance from waterline to hatch coaming
9	Number and kind of mooring lines Number of enclosed fairleads foreward and aft
10	Trimming requirements
	Example of Checklist to Show Suitability for Loading/Unloading Solid Bulk Cargoes
		Master's Comments
1	Cargo holds and hatch openings are suitable for cargo operations
2	Holds are clearly numbered on hatch covers/ coamings
3	Hatch covers, hatch operating systems and safety devices are in good operational condition
4	List indication lights, if fitted, have been tested prior to arrival and are operational
5	If applicable, loading instrument is certified and operational
6	Propulsion/auxiliary machinery is in good operational order
7	Mooring equipment is in good functional order
	Signed: Master	Date:

Example of information to be provided by the TERMINAL TO THE MASTER in accordance with relevant IMO guidelines regarding the Safe Loading and Unloading of Bulk Carriers. This may be modified as appropriate by individual terminals.

	INFORMATION	RESPONSE
1.0	Name of Berth to be used	No.1 Berth
	Which side alongside	No.2 Berth
1.1	Estimated time of berthing	1 Berthing time ......................................................
1.2	Estimated time of completion	2. Estimated completion time .................................
2.0	Unloading Equipment	1. Number of unloaders ........................................... 2. Nominal Rate ...................................................... 3. Estimated times for each stage of unloading to be agreed on arrival. 4. Cargo Air Draught of Unloaders
2.1	Loading Equipment	1. Number of Loaders 2. Expected Rate No.1 Berth: 3. Expected Rate No.2 Berth: 4. Estimated times for each stage of loading to be agreed on arrival. 5. Cargo Air Draught of Loaders ............................
3.0	Minimum depth of Water alongside	No.1 Berth : .......................................................... m No.2 Berth : .......................................................... m Ships arriving on max. draughts to plan unloading so ship raises on even keel for first 12 hours.
3.1	Water Density	Depending on tide and weather.
4.0	Depths in Approach and Departure Channels	Adequate at all times for all ships. Berthing times restricted as follows: No.1 Berth ................................................................. No.2 Berth .................................................................
4.1	Maximum allowable docking speed	m/sec
5.0	Pilotage Anchorage (Pilot Station VHF)	Pilots normally board at ............................................ Ships awaiting a berth normally proceed direct to the ................................................................ Anchorage.
6.0	Maximum distance from waterline to top of hatch coaming	Ships loading : ......................................... metres Ships unloading: ......................................... metres
7.0	Arrangements for gangways and access
8.0	Tugs:	Number available: ..................................................... Number normally required:.............................. Type
8.1	Line Boat Available	Yes/No
9.0	Main Engine Immobilization alongside	No.1 Berth: Immobilization permitted/not permitted No.2 Berth: Immobilization permitted/not permitted
10.0	Grades of cargo to be loaded	Product A: ..................................................... tonnes Stowage factor on loading ......................................... Product B: ..................................................... tonnes Stowage factor: ......................................................... Etc. etc.
11.0	Any advance information on proposed loading/ unloading operations	Draught Survey: Ships arriving to load should preferably have ballast tanks either fully pressed up or empty. Slow Deballasting: loading continues at normal rate until ship requests loading stop.
11.1	1. Loading Plan	1. The Terminal's preferred options are:
11.1	2. Unloading Plan
12.0	Travel limits of Terminal equipment	Maximum working distance from foreward end No.1 hatch to aft end of aft hatch: No.1 Berth Unloader: .................................... metres No.1 Berth Loader: ....................................... metres No.1 Berth Unloader: .................................... metres No.1 Berth Loader: ....................................... metres
13.0	Mooring Arrangements:	Number of headlines or sternlines/breasts/springs:
14.0	Unusual mooring requirements
	Signed: Terminal Representative	Date: