Section 2: Reporting Requirements

2 This section should ensure that the reporting requirements of regulation 37 of Annex I and/or regulation 17 of Annex II of MARPOL 73/78 are complied with and should include information relating to the following:

2.1 When to report

This section should contain guidance on when to report actual and/or probable discharges (see section 2.3.1 of the Guidelines).
2.2 Information required

This section should contain details of the information required for the initial report and supplementary or follow-up reports. Reference should be made to resolution A.851(20) (see section 2.3.2 of the Guidelines). This section should include an example of reporting format as illustrated in table 1.
2.3 Whom to contact

This section should refer the Plan user to appendices separately listing contacts for the following:
- .1 coastal State contacts (see section 2.4.3 of the Guidelines);
- .2 port contacts (see section 2.4.4 of the Guidelines); and
- .3 ship interest contacts (see section 2.4.5 of the Guidelines).
Examples of how this information could be depicted are included in the appendices.

Table 1

SHIPBOARD MARINE POLLUTION EMERGENCY PLAN (FOR OIL AND/OR NOXIOUS LIQUID SUBSTANCES^footnote)

SAMPLE FORMAT FOR INITIAL NOTIFICATION

AA (SHIP NAME, CALL SIGN, FLAG)

BB (DATE AND TIME OF EVENT, UTC)

CC (POSITION, LAT, LONG) OR DD (BEARING, DISTANCE FROM LANDMARK)

N miles

EE (COURSE)

FF (SPEED, KNOTS)

1/10

LL (INTENDED TRACK)

MM (RADIO STATIONS(S) GUARDED)

NN (DATE AND TIME OF NEXT REPORT, UTC)

PP (TYPE AND QUANTITY OF CARGO/BUNKERS ON BOARD)

QQ (BRIEF DETAILS OF DEFECTS/DEFICIENCIES/DAMAGE)

RR (BRIEF DETAILS OF POLLUTION, INCLUDING ESTIMATE OF QUANTITY LOST)

SS (BRIEF DETAILS OF WEATHER AND SEA CONDITIONS)

direction

WIND

SWELL

speed

(Beaufort)

height

(m)

TT (CONTACT DETAILS OF SHIP'S OWNER/OPERATOR/AGENT)

UU (SHIP SIZE AND TYPE)

LENGTH: (m)

BREADTH: (m)

DRAUGHT: (m)

TYPE:

XX (ADDITIONAL INFORMATION)

BRIEF DETAILS OF INCIDENT:

NEED FOR OUTSIDE ASSISTANCE:

ACTIONS BEING TAKEN:

NUMBER OF CREW AND DETAILS OF ANY INJURIES:

DETAILS OF P&I CLUB & LOCAL CORRESPONDENT:

OTHERS:

Footnote:

The alphabetical reference letters in the above format are from "General principles for ship reporting systems and ship reporting requirements, including Guidelines for reporting incidents involving dangerous goods, harmful substances and/or marine pollutants" adopted by the International Maritime Organization by resolution A.851(20). The letters do not follow the complete alphabetical sequence as certain letters are used to designate information required for other standard reporting formats, e.g., those used to transmit route information.