6 Documentation On Board
Clasification Society 2024 - Version 9.40
Statutory Documents - IMO Publications and Documents - Resolutions - Assembly - IMO Resolution A.744(18) Guidelines on the Enhanced Programme of Inspections During Surveys for Bulk Carriers and Oil Tankers (Adopted on 4 November 1993) - Annex A - Guidelines on the Enhanced Programme of Inspections During Surveys for Bulk Carriers - Part A - Guidelines on the Enhanced Programme of Inspections During Survey of Bulk Carriers Having Single-side Skin Construction - 6 Documentation On Board

6 Documentation On Board

6.1 General

  6.1.1 The owner should obtain, supply and maintain on board the ship documentation as specified in 6.2 and 6.3, which should be readily available for the surveyor. The condition evaluation report referred to in 6.2 should include a translation into English.

  6.1.2 The documentation should be kept on board for the lifetime of the ship. In all cases, regardless of the pattern, the extent of thickness measurements should be sufficient as to represent the actual average condition of the plate.

6.2 Survey Report File

  6.2.1 A survey report file should be part a of the documentation on board consisting of:

  • .1 reports of structural surveys (annex 6);

  • .2 condition of evaluation report (annex 7);

  • .3 thickness measurement reports (annex 8); and

  6.2.2 The survey report file should be available also in the owner's and the Administration offices.

6.3 Supporting Documents

  6.3.1 The following additional documentation should be available on board:

  • .1 main structural plans of holds and ballast tanks

  • .2 previous repair history

  • .3 cargo and ballast history

  • .4 inspections by ship's personnel and reference to:

    • structural deterioration in general;
    • leakages in bulkheads and piping;
    • condition of coating or corrosion prevention system, if any,

    a guidance for reporting is shown in annex 3;

  • .5 survey programme as required by 5.1 until such time as the renewal survey has been completed.

and any other information that would help to identify critical structural areas and/or suspect areas requiring inspection.

6.4 Review of Documentation on Board

  6.4.1 Prior to survey, the surveyor should examine the completeness of the documentation on board, and its contents as a basis for the survey.


Copyright 2022 Clasifications Register Group Limited, International Maritime Organization, International Labour Organization or Maritime and Coastguard Agency. All rights reserved. Clasifications Register Group Limited, its affiliates and subsidiaries and their respective officers, employees or agents are, individually and collectively, referred to in this clause as 'Clasifications Register'. Clasifications Register assumes no responsibility and shall not be liable to any person for any loss, damage or expense caused by reliance on the information or advice in this document or howsoever provided, unless that person has signed a contract with the relevant Clasifications Register entity for the provision of this information or advice and in that case any responsibility or liability is exclusively on the terms and conditions set out in that contract.