3.1.2.1 In the case of an existing ship, an initial
survey should be conducted before the International Certificate on
Inventory of Hazardous Materials is issued and not later than five
years after the entry into force of the Convention. The initial survey
should be harmonized with the renewal surveys required by other applicable
statutory instruments of the Organization, in line with regulations 5.2 and 10.5 of
the annex to the Convention and with the principles established in resolution A.1053(27), as amended (Survey
Guidelines under the Harmonized System of Survey and Certification
(HSSC), 2011).
3.1.2.2 Prior to the initial survey for an existing
ship, a request for the initial survey should be submitted by the
shipowner to the Administration or to a recognized organization along
with the ship data required for the International Certificate on Inventory
of Hazardous Materials as listed in paragraph 3.1.1.2 above.
3.1.2.3 The request for an initial survey for
an existing ship should be supplemented by Part I of the Inventory
of Hazardous Materials, and/or the visual/sampling check plan developed
in accordance with the 2011 Guidelines for the development of
the inventory of hazardous materials.
3.1.2.4 Part I of the Inventory of Hazardous Materials
– which identifies Hazardous Materials contained and/or potentially
contained in ship structure and equipment, their location and approximate
quantities – should be developed through a visual check and/or
sampling check on board the ship, based on the visual/sampling check
plan in accordance with the 2011 Guidelines for the development
of the inventory of hazardous materials. It should then be
submitted by the shipowner to the Administration or a recognized organization
along with supporting information such as the report of the visual/sampling
check and/or any Material Declaration and Supplier's Declaration of
Conformity.
3.1.2.5 The visual/sampling check plan and Part
I of the Inventory of Hazardous Materials should be prepared by personnel
with the requisite knowledge and experience to conduct the assigned
task, in accordance with the 2011 Guidelines for the development
of the inventory of hazardous materials, as may be amended.
3.1.2.6 The survey should verify that Part I of
the Inventory of Hazardous Materials identifies the Hazardous Materials
contained and/or potentially contained in the ship structure and equipment,
their location and approximate quantities, by checking supporting
information such as the report of the visual check and/or sampling
check and/or any Material Declaration and Supplier's Declaration of
Conformity. The survey should also clarify that the ship complies
with regulations 4 and 5 of the annex to the Convention. Classification
as "potentially containing hazardous materials" should be noted in
the remarks column of the Inventory of Hazardous Materials. The survey
should further verify that the Inventory of Hazardous Materials, especially
the location of Hazardous Materials, is consistent with the arrangements,
structure and equipment of the ship, through onboard visual inspection.
3.1.2.7 The International Certificate on Inventory
of Hazardous Materials should be issued either by the Administration
or by any person or organization authorized by it, after successful
completion of the initial survey, to any existing ships to which regulation 10 of the annex to the Convention
applies, except for existing ships for which an initial and a final
survey are conducted at the same time; in such cases, only an International
Ready for Recycling Certificate should be issued.