3.2.1 In order to plan the proper disposition
and availability of the cargo, to meet the ship's loading plan, the
loading terminal should be given the following information.
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.1 The ship's estimated time of arrival (ETA)
off the port as early as possible. This advice should be updated as
appropriate.
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.2 At the time of initial ETA advice, the ship
should also provide details of the following:
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.1 name, call sign, IMO Number of the ship, its
flag State and port of registry;
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.2 a loading plan stating the quantity of cargo
required, stowage by hatches, loading order and the quantity to be
loaded in each pour, provided the ship has sufficient information
to be able to prepare such a plan;
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.3 arrival and proposed departure draughts;
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.4 time required for de-ballasting;
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.5 the ship's length overall, beam, and length
of the cargo area from the forward coaming of the forward-most hatch
to the after coaming of the aft-most hatch into which cargo is to
be loaded or from which cargo is to be removed;
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.6 distance from the water line to the first hatch
to be loaded or unloaded and the distance from the ship's side to
the hatch opening;
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.7 the location of the ship's accommodation ladder;
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.8 air draught;
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.9 details and capacities of ship's cargo handling
gear;
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.10 number and type of mooring lines; and
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.11 any other item related to the ship requested
by the terminal.
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.3 Similar information in respect of ETA, unloading
plan and details of the ship are required by unloading terminals.
3.2.2 Ships arriving at loading or unloading terminals
in a part loaded condition should also advise:
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.1 berthing displacement and draughts;
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.2 previous loading or unloading port;
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.3 nature and stowage of cargo already on board
and, when solid bulk cargoes are on board, the Bulk Cargo Shipping
Name (BCSN), the IMSBC Code Class and UN Number, when applicable.
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.4 distribution of cargo on board, indicating
that to be unloaded and that to remain on board.
3.2.3 Combination carriers (OBO or O/O) should
advise the following additional information;
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.1 nature of the preceding three cargoes,
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.2 date and place at which the last oil cargo
was discharged;
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.3 advice as to content of slop tanks and whether
fully inerted and sealed; and
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.4 date, place and name of authority that issued
the last gas free certificate which includes pipelines and pumpsfootnote.
3.2.4 As soon as possible the ship should confirm
that all holds into which cargo is to be loaded are clean, and free
from previous cargo residues which in combination with the cargo to
be loaded could create a hazard.
3.2.5 Information on the Loading or Unloading
Plan, and intended arrival and departure draughts should be progressively
updated and passed to the terminal as circumstances change.