8.1 The Secretary-General is responsible
for:
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.1 the implementation of the audit scheme;
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.2 formal appointment and maintenance of an appropriate
list of audit team leaders and auditors;
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.3 establishing an audit team for each Member
State audit;
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.4 ensuring that audit team leaders and auditors
are competent as defined in section 4 of the Procedures;
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.5 ensuring that audit team members meet required
standards of training to achieve consistency in the quality of audits;
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.6 concluding a Memorandum of Co-operation with
the Member State to be audited, prior to the audit;
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.7 ensuring that the audits are planned in accordance
with the overall IMO audit timetable;
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.8 liaising with and assisting developing and
least developed countries to gather resources from external sources
such as the Integrated Technical Co-operation Programme (ITCP);
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.9 ensuring that the Member State to be audited
is offered the opportunity of receiving a visit by the audit team
leader in advance of the actual audit in order to be provided with
information about the intention behind the scheme, the scope of the
audit, how such an audit is carried out, and all other information
needed to enhance understanding and co-operation between the audit
team and the Member State to be audited;
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.10 communicating the agreed audit summary report
to all Member States;
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.11 consolidating audit summary reports and identifying
lessons learned in a standardized format to be issued on a periodic
basis in support of the work of the Organization;
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.12 maintaining appropriate records of the findings
of the actual audits of Member States; and
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.13 managing the audit scheme and possible follow-ups.
8.2 The Member State is responsible
for:
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.1 fully facilitating the audit, in accordance
with the Memorandum of Co-operation;
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.2 agreeing with the Secretary-General on the
person who is to be the audit team leader and on the total membership
of the audit team;
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.3 responding to audit team findings by preparing
an action plan; and
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.4 implementing a programme of actions to address
the findings.
8.3 The audit team leader is responsible
for:
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.1 the detailed planning of the actual audit;
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.2 the conduct of audit interviews and meetings,
etc. in accordance with the Procedures, and assigning and maintaining
overall responsibility over the other team members conducting such
interviews, meetings, etc.;
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.3 preparing and completing the audit reports
(interim and final) and the mission report;
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.4 reporting details of any finding to the audited
Member State;
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.5 preparing and agreeing with the Member State
on the audit summary report to be submitted to the Secretary-General;
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.6 assisting in the verification of corrective
actions taken by the Member State; and
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.7 conducting a follow-up audit, as appropriate.