3 For the purpose of delegating authority to perform
certification services of a statutory nature in accordance with regulatory
instruments which require the ability to review applicable engineering
designs, drawings, calculations and similar technical information
to technical regulatory criteria as dictated by the Administration
and to conduct field survey and inspection to ascertain the degree
of compliance of structural and mechanical systems and components
with such technical criteria, the following should apply:
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.1 The organization should provide for the publication
and systematic maintenance of rules and/or regulations in the English
language for the design, construction and certification of ships and
their associated essential engineering systems as well as the provision
of an adequate research capability to ensure appropriate updating
of the published criteria.
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.2 The organization should allow participation
in the development of its rules and/or regulations by representatives
of the Administration and other parties concerned.
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.3 The organization should be established with:
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.3.1 a significant technical, managerial and support
staff, catering also for capability of developing and maintaining
rules and/or regulations; and
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.3.2 a qualified professional staff to provide
the required service representing an adequate geographical coverage
and local representation as required.
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.4 The organization should be governed by the
principles of ethical behaviour, which should be contained in a Code
of Ethics and as such recognize the inherent responsibility associated
with a delegation of authority to include assurance as to the adequate
performance of services as well as the confidentiality of related
information as appropriate.
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.5 The organization should demonstrate the technical,
administrative and managerial competence and capacity to ensure the
provision of quality services in a timely fashion.
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.6 The organization should be prepared to provide
relevant information to the Administration.
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.7 The organization’s management should
define and document its policy and objectives for, and commitment
to, quality and ensure that this policy is understood, implemented
and maintained at all levels in the organization.
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.8 The organization should develop, implement
and maintain an effective internal quality system based on appropriate
parts of internationally recognized quality standards no less effective
than ISO 9000 series, and which, inter alia, ensures
that:
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.8.1 the organization’s rules and/or regulations
are established and maintained in a systematic manner;
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.8.2 the organization’s rules and/or regulations
are complied with;
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.8.3 the requirements of the statutory work for
which the organization is authorized, are satisfied;
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.8.4 the responsibilities, authorities and interrelation
of personnel whose work affects the quality of the organization’s
services are defined and documented;
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.8.5 all work is carried out under controlled
conditions;
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.8.6 a supervisory system is in place which monitors
the actions and work carried out by the organization;
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.8.7 a system for qualification of surveyors and
continuous updating of their knowledge is implemented;
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.8.8 records are maintained, demonstrating achievement
of the required standards in the items covered by the services performed
as well as the effective operation of the quality system; and
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.8.9 a comprehensive system of planned and documented
internal audits of the quality-related activities in all locations
is implemented.
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.9 The organization should be subject to certification
of its quality system by an independent body of auditors recognized
by the Administration.
4 For the purpose of delegating authority to perform
certification services of a statutory nature in accordance with regulatory
instruments which require the ability to assess by audit and similar
inspection of the relevant safety-management system attributes of
shore-based ship management entities and shipboard personnel and systems,
the following should, in addition, apply:
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.1 the provision and application of proper procedures
to assess the degree of compliance of the applicable shore-side and
shipboard safety-management systems;
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.2 the provision of a systematic training and
qualification regime for its professional personnel engaged in the
safety-management system certification process to ensure proficiency
in the applicable quality and safety-management criteria as well as
adequate knowledge of the technical and operational aspects of maritime
safety management; and
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.3 the means of assessing through the use of qualified
professional staff the application and maintenance of the safety-management
system, both shore-based as well as on board ships, intended to be
covered in the certification.