2.2 Information required
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Statutory Documents - IMO Publications and Documents - Guidelines - SOPEP - Guidelines for the Development of Shipboard Oil Pollution Emergency PlansResolution MEPC.54(32) Amended by Resolution MEPC.86(44) - Appendix II - Example format for shipboard oil pollution emergency plan - Section 2: Reporting Requirements - 2.2 Information required

2.2 Information required

 This section should contain details of the information required for the initial report and supplementary or follow-up reports. Reference should be made to resolution A.648(16) (see 2.3.2 of the Guidelines). This section should include an example of reporting format as illustrated in table 1.

SHIPBOARD OIL POLLUTION EMERGENCY PLAN
Sample format for initial notification
AA (ship name, call sign, flag)
BB (date and time of event, UTC)
                                   
            D D H H M M            
CC (position, latitude, longitude) or DD (bearing, distance from landmark)
            N S                    
    d d m m         d d d   N miles    
                                   
            E W                    
  d d d m m                        
EE (course) FF (speed, knots)
                                   
      d d d             kn kn 1/10      
LL (intended track)
MM (radio stations(s) guarded)
NN (date and time of next report, UTC)
                                   
            D D H H M M            
PP (type and quantity of cargo/bunkers on board)
QQ (brief details of defects/deficiencies/damage)
RR (brief details of pollution, including estimate of quantity lost)
 
SS (brief details of weather and sea conditions)
                               
      DIRECTION               DIRECTION        
WIND               SWELL              
      SPEED (Beaufort)         HEIGHT (m)  
                                   
TT (contact details of ship's owner/operator/agent)
UU (ship size and type)
LENGTH: (m)   BREADTH: (m)   DRAUGHT: (m)   TYPE:
XX (Additional information)
Brief details of incident:
Need for outside assistance:
Actions being taken:
Number of crew and details of any injuries:
Details of P&I club & local correspondent:
Others:

Note The alphabetical reference letters in the above format are from "General principles for ship reporting systems and ship reporting requirements, including Guidelines for reporting incidents involving dangerous goods, harmful substances and/or marine pollutants" adopted by the International Maritime Organization by resolution A.648(16). The letters do not follow the complete alphabetical sequence as certain letters are used to designate information required for other standard reporting formats, e.g., those used to transmit route information.

Parent topic: Section 2: Reporting Requirements
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