1 Records are needed to document hazard control
efforts such as job hazard analyses, industrial hygiene sampling,
and training. Data collection systems that enable trend analysis help
in identifying injuries and illnesses with common causes. A review
of shipboard personnel injury and illness experience over a period
of time may reveal patterns of injury and illness with common causes,
which can be addressed. Similarly, a review of accidents, “near
miss” incidents or problems over time can reveal patterns of
dangerous practice, which need correction to assure safety. The correlation
of changes in injury, illness and “near miss” incident
or problem experience with changes in the occupational health and
safety programme. Operations, work processes, and personnel may help
to identify potential causes and likelihood of personnel accidents,
injuries, and illnesses, and danger or risk to the public. Audits
that evaluate the effectiveness of the occupational health and safety
programme can be used to identify weak points in the system.
2 Examples of records that should be maintained
include:
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.1 death, injury, illness, accident, “near
miss” incident, and problem data including:
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.1.1 investigation reports and root cause analysis
(see also appendix 7, fatality, injury, illness and incident investigation);
and
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.1.2 injury, illness, near miss and problem rates;
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.2 hazardous condition notifications and abatement
actions;
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.3 crewmember safety suggestions;
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.4 industrial hygiene monitoring results for both
personal and area samples;
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.5 job safety analyses;
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.6 safety committee reports;
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.7 safety inspection reports or log entries;
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.8 medical surveillance data (aimed at identifying
exposures so that proper interventions, including improvement of hazard
controls, may be initiated);
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.9 training (refer to appendix 4 for a discussion
of recommended training):
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.9.1 record training outline, date and attendance;
and
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.9.2 record completion of courses such as fire
fighting and confined space entry schools; and
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.10 occupational health and safety management
programme audits (refer to appendix 8 for an example).
3 The extent of record keeping necessary to document
the effectiveness of the programme will vary depending on the size
of the company, level and nature of exposure to hazards on the vessel,
and other factors. The records should be maintained as long as necessary
in light of their intended use.
4 Records of individual ships should also be shared
with other ships and analysed as a larger base of data to gain information
on frequency of problems to better identify trends.