2.4.5.1 The Plan should provide details of all
parties with an interest in the ship who are to be advised in the
event of an incident. This information should be provided in the form
of a contact list. When compiling such lists, it should be remembered
that in the event of a serious incident, ship's personnel will be
fully engaged in saving life and taking steps to control and minimize
the effects of the casualty. They should therefore not be hampered
by having onerous communications requirements imposed on them.
2.4.5.2 Procedures will vary between companies
but it is important that the Plan clearly specifies who will be responsible
for informing the various interested parties such as cargo owners,
insurers and salvage interests. It is also essential that both the
ship's Plan and its company's shoreside Plan are co-ordinated so as
to guarantee that all parties having an interest are advised and to
avoid duplication of reports.