Appendix 1 - Recommended Contents of Port and Terminal Information Books

  1 It is recommended that information books prepared by terminal operators, port authorities or both should contain the following information relating to their site specific requirements:

• 1.1 Port Information Books:

  • 1.1.1 Location of the port and the terminal

  • 1.1.2 Details of port administration

  • 1.1.3 Radio communication procedures and frequencies

  • 1.1.4 Arrival information requirements

  • 1.1.5 Port health, immigration, quarantine and customs regulations and procedures

  • 1.1.6 Relevant charts and nautical publications

  • 1.1.7 Pilotage requirements

  • 1.1.8 Towage and tug assistance

  • 1.1.9 Berthing and anchorage facilities

  • 1.1.10 Port emergency procedures

  • 1.1.11 Significant weather features

  • 1.1.12 Availability of fresh water, provisions, bunkers and lubricants

  • 1.1.13 The maximum size of ship the port can accept

  • 1.1.14 Maximum permissible draught and minimum depths of water in navigation channels

  • 1.1.15 Water density at the port

  • 1.1.16 Maximum permissible air draught

  • 1.1.17 Requirements for ship's draught and trim for navigation in the waterways

  • 1.1.18 Tidal and current information, as it affects ship movements

  • 1.1.19 Restrictions or conditions on the discharge of ballast water

  • 1.1.20 Statutory requirements regarding loading and cargo declaration

  • 1.1.21 Information on waste reception facilities in the port

• 1.2 Terminal Information Books:

  • 1.2.1 Details of terminal contact personnel

  • 1.2.2 Technical data on the berths and loading or unloading equipment

  • 1.2.3 Depth of water at the berth

  • 1.2.4 Water density at the berth

  • 1.2.5 The minimum and maximum size of ship which the terminal's facilities are designed to accept, including the minimum clearance between deck obstructions

  • 1.2.6 Mooring arrangements and attendance of mooring lines

  • 1.2.7 Loading or unloading rates and equipment clearances

  • 1.2.8 Loading or unloading procedures and communications

  • 1.2.9 Cargo weight determinations by weight-meter and draught survey

  • 1.2.10 Conditions for acceptance of combination carriers

  • 1.2.11 Access to and from ships and berths or jetties

  • 1.2.12 Terminal emergency procedures

  • 1.2.13 Damage and indemnity arrangements

  • 1.2.14 Landing location of accommodation ladder

  • 1.2.15 Information on waste reception facilities at the terminal

• 1.3 Extreme cold weather information

  Ports and terminals situated in regions subject to extreme cold weather should advise masters where to obtain information on operation of ships under such conditions.