2 Standard Reporting Format and Procedures
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Statutory Documents - IMO Publications and Documents - Resolutions - Assembly - IMO Resolution A.851(20) – General Principles for Ship Reporting Systems and Ship Reporting Requirements... - Appendix - 2 Standard Reporting Format and Procedures

2 Standard Reporting Format and Procedures

  2.1 Sections of the ship reporting format which are inappropriate should be omitted from the report.

  2.2 Where language difficulties may exist, the languages used should include English, using where possible the Standard Marine Navigational Vocabulary. Alternatively, the International Code of Signals may be used to send detailed information. When the International Code is used, the appropriate indicator should be inserted in the text, after the alphabetical index.

  2.3 For route information, latitude and longitude should be given for each turn point, expressed as in C below, together with type of intended track between these points, for example “RL” (rhumb line), “GC” (great circle) or “coastal”, or, in the case of coastal sailing, the estimated date and time of passing significant points expressed by a 6-digit group as in B below.

Table 1 Function and Information Required for Types of Telegraphy and Telephone

TELEGRAPHY TELEPHONE (alternative) FUNCTION INFORMATION REQUIRED
Name of system (e.g. AMVER/AUSREP/MAREP/ECAREG/JASREP) Name of system (e.g. AMVER/AUSREP/MAREP/ECAREG/JASREP) System identifier Ship reporting system or nearest appropriate coast radio station
  State in full Type of report Type of report:
SP     Sailing plan
PR     Position report
DR     Deviation report
FR     Final report
DG     Dangerous goods report
HS     Harmful substances report
MP     Marine pollutants report
Give in full     Any other report
A Ship (alpha) Ship Name, call sign or ship station identity, and flag
B Time (bravo) Date and time of event A 6-digit group giving day of month (first two digits), hours and minutes (last four digits). If other than UTC state time zone used
C Position (charlie) Position A 4-digit group giving latitude in degrees and minutes suffixed with N (north) or S (south) and a 5-digit group giving longitude in degrees and minutes suffixed with E (east) or W (west); or
D Position (delta) Position True bearing (first 3-digits) and distance (state distance) in nautical miles from a clearly identified landmark (state landmark)
E Course (echo) True course A 3-digit group
F Speed (foxtrot) Speed in knots and tenths of knots A 3-digit group
G Departed (golf) Port of departure Name of last port of call
H Entry (hotel) Date, time and point of entry into system Entry time expressed as in (B) and entry position expressed as in (C) or (D)
I Destination and ETA (india) Destination and expected time of arrival Name of port and date time group expressed as in (B)
J Pilot (juliet) Pilot State whether a deep-sea or local pilot is on board
K Exit (kilo) Date, time and point of exit from system or arrival at the ship's destination Exit time expressed as in (B) and exit position expressed as in (C) or (D)
L Route (lima) Route information Intended track
M Radio communications (mike) Radio communications State in full names of stations/frequencies guarded
N Next report (november) Time of next report Date time group expressed as in (B)
O Draught (oscar) Maximum present static draught in metres 4-digit group giving metres and centimetres
P Cargo (papa) Cargo on board Cargo and brief details of any dangerous cargoes as well as harmful substances and gases that could endanger persons or the environment (See detailed reporting requirements)
Q Defect, damage, deficiency, limitations (quebec) Defects/damage/deficiencies/other limitations Brief details of defects, damage, deficiencies or other limitations (See detailed reporting requirements)
R Pollution/dangerous goods lost overboard (romeo) Description of pollution or dangerous goods lost overboard Brief details of type of pollution (oil, chemicals, etc.) or dangerous goods lost overboard; position expressed as in (C) or (D) (See detailed reporting requirements)
S Weather (sierra) Weather conditions Brief details of weather and sea conditions prevailing
T Agent (tango) Ship's representative and/or owner Details of name and particulars of ship's representative or owner or both for provision of information (See detailed reporting requirements)
U Size and type (uniform) Ship size and type Details of length, breadth, tonnage, and type, etc., as required
V Medic (victor) Medical personnel Doctor, physician's assistant, nurse, personnel without medical training
W Persons (whiskey) Total number of persons on board State number
X Remarks (x-ray) Miscellaneous Any other information-including, as appropriate, brief details of incident and of other ships involved either in incident, assistance or salvage (See detailed reporting requirements)
Y Relay (yankee) Request to relay report to another system e.g., AMVER, AUSREP, JASREP, MAREP etc. Content of report
Z End of report (zulu) End of report No further information required

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