8.1 Adequate documentation should be prepared
well in advance of the intended installation of a monitoring system
and should be submitted to the Administration for approval. The documentation
to be submitted should include at least all the following:
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.1 a description of the monitoring system, including
identification of the category of monitoring system applicable to
the oil tanker according to section 4.
The description should include a diagrammatic drawing of the pumping
and piping arrangements, identifying the operational outlets for dirty
ballast and oil-contaminated water from the cargo tank area and compatible
with the operational requirements set out in the oil tanker's cargo
and ballast handling manuals. Special considerations may have to be
given to installations in oil tankers which have unusual pumping and
piping arrangements;
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.2 equipment manuals, supplied by manufacturers,
which should contain details of the major components of the monitoring
system;
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.3 an operations and technical manual for the
complete monitoring system which is proposed to be installed in the
oil tanker. This manual should cover the arrangements and operation
of the system as a whole and should specifically describe parts of
the system which are not covered by the manufacturer's equipment manuals;
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.4 the operations section of the manual should
include normal operational procedures and procedures for the discharge
of oily water in the event of malfunction of the equipment;
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.5 the technical section of the manual should
include adequate information (description and diagrammatic drawings
of the pumping and piping arrangements of the monitoring system and
electrical/electronic wiring diagrams) to enable fault finding and
should include instructions for keeping a maintenance record;
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.6 a technical installation specification defining, inter alia, the location and mounting of components, arrangements
for maintaining the integrity of the boundary between safe and hazardous
spaces and the arrangement of the sample piping, including calculation
of the sample response time referred to in paragraph 5.3.6;
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.7 a copy of the certificate of type approval
for the oil content meter and technical documentation relevant to
other main components of the monitoring system; and
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.8 a recommended test and check-out procedure
specific to the monitoring system installed. This procedure should
specify all the checks to be carried out in a functional test by the
installation contractor and should provide guidance for the surveyor
when carrying out the on-board survey of the monitoring system.