6 Documentation on board

  6.1.1 The owner should obtain, supply and maintain on board the ship documentation as specified in 6.2 and 6.3, which should be readily available for the surveyor. The condition evaluation report referred to in 6.2 should include a translation into English.

  6.1.2 The documentation should be kept on board for the lifetime of the ship.

  6.2.1 A survey report file should be a part of the documentation on board consisting of:

• .1 reports of structural surveys (annex 6);

• .2 condition evaluation report (annex 7); and

• .3 thickness measurement reports (annex 8).

  6.2.2 The survey report file should be available also in the owner's and the Administration offices.

  6.3.1 The following additional documentation should be available on board:

• .1 main structural plans of holds and ballast tanks;

• .2 previous repair history;

• .3 cargo and ballast history;

• .4 inspections by ship's personnel with reference to:

  • .4.1 structural deterioration in general;

  • .4.2 leakages in bulkheads and piping;

  • .4.3 condition of coating or corrosion prevention system, if any. A guidance for reporting is shown in annex 3;

• .5 survey programme as required by 5.1 until such time as the renewal survey has been completed,

 and any other information that would help to identify critical structural areas and/or suspect areas requiring inspection.

 Prior to survey, the surveyor should examine the completeness of the documentation on board, and its contents as a basis for the survey.