Ref.
|
Activity
|
Responsible
|
Procedures Ref.
|
1
|
A Member State volunteers to be
audited
|
MS
|
4.1.2
|
2
|
Pre-audit questionnaire sent to the
Member State
|
SG
|
5.2
|
3
|
Completed pre-audit questionnaire
to IMO
|
MS
|
5.4
|
4
|
Selection of auditors by IMO
|
SG
|
4.3
|
5
|
Notification of auditors to Member
State
|
SG
|
5.1
|
6
|
Final selection of audit team
|
SG + MS
|
4.4.1.5; 5.1
|
7
|
Developing and negotiating the
Memorandum of Co-operation
|
SG + MS
|
4.1.4
|
8
|
Memorandum of Co-operation
finalized and signed
|
MS + SG
|
4.1.4; 4.1.5
|
9
|
Preparation for the audit by the
audit team
|
ATL
|
Section 5 (various
references)
|
10
|
Agreeing the audit plan
|
ATL + MS
|
4.1.1; 5.11
|
11
|
Opening meeting between the audit
team and the Member State
|
ATL + MS
|
6.3.1
|
12
|
Audit closing meeting
|
ATL + MS
|
6.5
|
13
|
Audit interim report sent to the
Member State and IMO
|
ATL
|
7.1.3; 7.2.2
|
14
|
Comments sent by the Member State
|
MS
|
7.2.3; 7.2.4
|
15
|
Member State's corrective action
plan, as appropriate, sent to IMO
|
MS
|
7.2.1; 7.3.2; 8.4
|
16
|
Audit final report sent to Member
State and IMO
|
ATL
|
7.3.2
|
17
|
Audit summary report sent to the
Member State and IMO
|
ATL
|
7.4.1
|
18
|
Audit team leader's mission report
to IMO
|
ATL
|
7.5.1
|
19
|
Agreement with the summary report
and permission to circulate
|
MS + ATL
|
7.4.1
|
20
|
Summary report sent to all IMO
Member States
|
SG
|
(Framework 8.1.10; 6.3.2)
|
21
|
Follow-up, as appropriate
|
SG
|
9.2
|
22
|
Consolidated summary reports
prepared and circulated to all IMO Member States
|
SG
|
7.4.3
|