III Additional provisions to Reporting to the Administration : Reporting to the Administration
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III Additional provisions to Reporting to the Administration : Reporting to the Administration

  1 Procedures for reporting in the case of general authorization

RO shall keep the Administration informed of the work being carried out in accordance with the general authorization.

For further provisions concerning the duty to provide general information concerning the implementation of the superior control by the Administration, cf. article III.5 below.

  2 Procedures for reporting in the case of special authorization

Reporting requirements for special authorization shall accompany each special authorization.

  3 Reporting on classification or registration of ships (assignment of class, alterations or cancellations, registration with RO for non-classified ships)

The Administration shall be informed in writing when a final decision with regard to the assignment of class has been made by RO. The information shall include any restrictions and essential conditions relating to the class or statutory certificates regarding the operation and trading area of the ship and any significant deviations from RO's rules.

The same procedures shall apply when a non-classified ship is being registered with the RO.

RO is to advise the Administration promptly, in writing, when RO suspends, withdraws, cancels, or seriously alters the operational limitations of its classification or statutory certificates for a ship registered in the [..........] Register together with the reason(s) why such action was taken.

  4 Reporting of cases where a ship did not in all respects remain fit to proceed to sea without danger to the ship or persons on board or presenting an unreasonable threat of harm to the marine environment

RO shall promptly inform the Administration when a ship is found to be in operation with deficiencies or discrepancies such that the condition of the ship or its equipment does not correspond substantially with the particulars of its certificates or the requirements of applicable international conventions and/or national regulations such that, in the opinion of the RO, the ship is not fit to proceed to sea without danger to the ship, persons on board, or an unreasonable threat of harm to the environment, and if corrective action is not taken to the satisfaction of the RO, then the RO shall withdrawn the relevant certificates and so inform the Administration and the relevant port State authorities.

  5 Reporting (General)

The Head Office of RO shall, as soon as possible after completing the initial survey and inspection functions in accordance with articles II.3 and II.6 above, send the Administration a confirmation to the effect that the ship complies with the relevant requirements and that all reports on initial surveys of the same requirements have been received, controlled and filed. Further, a copy of general arrangement drawings shall be submitted for ships that have not previously been registered in the [..........] Register of Ships.

Furthermore, for ships with a length (L) above 24 metres as defined in article II.1 above but below 500 GRT, a copy of the Load Line initial survey reports and freeboard calculations shall be submitted.

Whenever a tonnage certificate is issued for a ship that will be or has been registered in [the ........ register] or whenever a tonnage certificate is issued by a foreign authority or another recognized organization is accepted temporarily in connection with registration (the National Register) the RO shall immediately forward one copy of that certificate to the Administration.

When relevant, one copy of all Cargo Ship Safety Radio/Radiotelegraphy/Radiotelephony/Radio Certificates issued by the (RO) together with associated survey reports are to be forwarded to the Administration (for dispatch to the National Telecommunication Administration).

Reference is made to article III above.

(RO) shall send a written notice to the owners:

  • immediately in case of expired certificates
  • without any delay when the regular surveys have not been carried out
  • when recommendations of a kind that does not affect the validity of an international certificate are three months overdue.

If the discrepancies are not rectified within an additional period of one month, RO shall submit a copy of the notice to the Administration together with a report explaining RO's further action.

Whenever a request for classification of ship that will be or has been registered in [the register] is received, the Society shall immediately inform the Administration.

The Administration shall be granted access upon request to all plans and documents including reports on surveys on the basis of which certificates are issued by RO. Upon request the Administration will furnish RO with all necessary documentation for the purpose of RO's surveys and certification.

RO will inform the Administration, in accordance with agreed procedures, about surveys for the issuance of the various certificates and their renewal. RO will inform the Administration immediately, by fax or telex, when a statutory certificate is withheld or withdrawn.

Parent topic: Attachment - Additional and/or alternative provisions for consideration when developing the agreement and appendixes thereto
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