Appendix 4 - Waste Reception Facility Reporting Requirements
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Appendix 4 - Waste Reception Facility Reporting Requirements

 Table 1: Waste reception facility reporting requirements for port States

Reporting requirements Reference
Reporting on the availability of reception facilities The port State is required to communicate to the Organization a list of reception facilities in its ports including their location, capacity, available facilities and other characteristics. Article 11(1)(d) of MARPOL
The port State is required to upload information on new reception facilities on the Port Reception Facilities Database (GISIS) and to maintain and update the required information continuously. Port Reception Facilities Database (PRFD) as a module of the Global Integrated Shipping Information System (GISIS);
Global Integrated Shipping Information System (GISIS) (resolution A.1029(26))
Reporting on alleged inadequacies of reception facilities The port State should ensure the provision of proper arrangements to consider and respond appropriately and effectively to reports of inadequacies, informing IMO and the reporting flag State of the outcome of their investigation. Resolution MEPC.83(44), annex, paragraph 10.3;
MEPC.1/Circ.834/Rev.1, paragraph 41
Reporting on the assessment of the port reception facilities The port State is encouraged to make use of the assessment form appended to the Guidelines for ensuring the adequacy of port waste reception facilities, to conduct regular assessments of waste/residue reception facilities in its ports and advise IMO of the outcome of such assessments, including any inadequacies of port reception facilities, as well as any technical cooperation assistance that may be needed to address those inadequacies. Guidelines for ensuring the adequacy of port waste reception facilities (resolution MEPC.83(44))
Consulting with IMO on regional arrangements for port reception facilities Small island developing States participating in a regional arrangement shall consult with IMO for circulation to the MARPOL Parties: (1) how the Regional Reception Facilities Plan takes into account the Guidelines (resolution MEPC.221(63); (2) particulars of the identified Regional Ships Waste Reception Centres; and (3) particulars of those ports with only limited facilities. Regulations 38.4 and 38.6 of Annex I;
Reg. 18.3 of Annex II;
Reg. 12.2 of Annex IV;
Reg. 8.3 of Annex V;
Reg. 17.2 of Annex VI;
2012 Guidelines for the Development of a Regional Reception Facilities Plan (resolution MEPC.221(63))

 Table 2: Waste reception facility reporting requirements for flag States

Reporting requirements Reference
Reporting on alleged inadequacies of reception facilitie The flag State is requested to distribute the Format for reporting alleged inadequacies of port reception facilities, as set out in appendix 1 of MEPC.1/Circ.834/Rev.1, to ships and urge Masters to use this format to report alleged inadequacies of port reception facilities to the Administration of the flag State and, if possible, to the authorities of the port State. MEPC.1/Circ.834/Rev.1, paragraph 39
The flag State is required to notify IMO, for transmission to the Parties concerned, of any case where facilities are alleged to be inadequate. Reg. 38.8 of Annex I;
Reg. 18.5 of Annex II;
Reg. 12.2 of Annex IV;
Reg. 8.3 of Annex V;
Reg. 17.3 of Annex VI;
resolution MEPC.83(44), annex, paragraph 8.3;
MEPC.1/Circ.834/Rev.1, paragraph 39
The flag State shall notify the port State of the occurrence of the alleged inadequacy of port reception facilities. MEPC.1/Circ.834/Rev.1, paragraph 39;
resolution MEPC.83(44), annex, paragraph 8.3
Notification shall be made as soon as possible following completion of the alleged inadequacies reporting form (MEPC.1/Circ.834/Rev.1, appendix 1) and should include a copy of the master's report, together with any supporting documentation. Resolution MEPC.83(44), annex, paragraph 8.3.1;
MEPC.1/Circ.834/Rev.1, paragraph 40
Parent topic: MEPC.1/Circular.834/Rev.1 - Consolidated Guidance for Port Reception Facility Providers and Users (1 March 2018)
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