Cyprus - Specific requirements by the Cypriot Administration

Flag instructions relating to statutory surveys

Flag procedural requirements

General policy

Agreement

An Agreement has been signed between the Government of the Republic of Cyprus and Recognised Organisation (RO) Marine & Offshore SAS on 23rd July 2019 (see Agreement governing the delegation of statutory surveys, inspections and certification services to Agreement in Greek language).

An amendment to the Agreement has been signed between the Government of the Republic of Cyprus and Recognised Organisation (RO) SA on 3rd March 2021 (see Agreement governing the delegation of statutory surveys, inspections and certification services)

Definition of “Competent Authority”

“Competent Authority” for the implementation of the provisions of this Agreement is the Shipping Deputy Minister to the President of the Republic of Cyprus who acts through public officer generally or specifically authorised.

General conditions

(Agreement §3)

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Statutory certification and services comprise the assessment of ships flying the Cyprus flag or ships to be registered in the Register of Cyprus Ships classed with Recognised Organisation (RO), in order to determine the compliance of such ships with the applicable instruments and the issue of relevant certificates as set out in Appendix 1 to the Agreement.

The authorisation for certification under the relevant provisions of the ISM Code, the ISPS Code, the MLC 2006 Convention, Regulation (EU) No. 1257/2013 on Ship Recycling and Data Collection System for Fuel Oil Consumption on ships of Annex VI of MARPOL 73/78 Convention, is not limited to ships classed by Recognised Organisation (RO).

These statutory certification and services also apply to companies, which operate or intend to operate ships flying the Cyprus flag.

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When the general condition of a ship or its equipment doesn’t correspond substantially with the particulars of any of the certificates issued to it, or if its condition is found to be such that the ship is not fit to proceed to sea without danger to the ship or persons on board, or presents an unreasonable threat of harm to the marine environment, or a threat to the security of destination port or coastal states, or a significant danger to seafarers’ safety, health or security, which affect the validity of the certificates issued by Recognised Organisation (RO), the Recognised Organisation (RO) surveyor shall bring these issues to the master’s attention by written notice. The surveyor shall specify that their non- rectification before departure might result in the withdrawal of applicable certificates. If it becomes apparent that the deficiencies either cannot or are unlikely to be completed through any reason, before departure the surveyor shall immediately inform the Competent Authority, copying the notice previously referred on. Upon approval of the Competent Authority the surveyor shall withdraw the applicable statutory certificates, again serving written notice of this to the Master, the ship Owner or Operator.

In other instances where temporarily the requirements of a relevant convention cannot be complied with before departure e.g. appropriate repair or service facilities not being available, a report shall be urgently sent to the Competent Authority by the most direct means giving details of the problem and requesting instructions or approval of equivalent arrangements to permit the ship to proceed to a suitable port where permanent repairs or rectifications can be effected or replacement equipment fitted.

Interpretations, Equivalents and Exemptions

The interpretation of the applicable instruments, as well as the determination of equivalents or the acceptance of substitutes to the requirements of the applicable instruments is the prerogative of the Competent Authority. Recognised Organisation (RO) may use its professional judgment to interpret technical requirements of the international instruments and accepts equivalents within the limits of these instruments and in accordance with the Recognised Organisation (RO) technical requirements, subject to keeping the Competent Authority informed at all times which should provide its confirmation or not.

When implementing the provisions of the applicable instruments, Recognised Organisation (RO) shall take into consideration the relevant IMO interpretations and Circulars, as well as the available IACS Unified Interpretations, unless provided with written instruction to apply a different interpretation by the Competent Authority.

All exemptions from the requirements of the applicable instruments must be approved by the Competent Authority prior to issuance.

All extensions of a certificate when permitted by the Conventions require the approval of the Competent Authority. Recognised Organisation (RO) will not extent the validity of any certificate without the prior authorization by the Competent Authority.

For application, refer also to Application for extension, dispensation, equivalence or exemption.

Registration of vessels

New DMS Policy on the Registration of vessels in the Cyprus Register of Ships

Through the Circular 6/2022, the Administration informs the Registered Owners, Registered bareboat charterers, Managers and Representatives of Ships of their new policy on the Registration of Vessels in the Cyprus Register of Ships.

The eligibility for registration and related requirements (including age-related requirements) are detailed in this Circular.

Technical standards as per attached in Circular 17/2021 are applicable to certain categories of vessels with respect to their registration in the Registry of Cyprus Ships (see Technical standards for certain categories of vessels)

Confirmation of class and other statements:

1. As a result of various occurrences of the recent past, it is advised that, as a matter of general principle and good order, all confirmations of class and statements on a society’s to proceed with the survey and certification, on behalf of the Cyprus Government, of a particular vessel, are and should be forwarded by the Head Office of the society with which the vessel is or is to be classed save, in case of extreme urgency, this office has accepted and may accept confirmations from local or regional offices but, these included and must include a statement that this is sent with the expressed authority and knowledge of the Head Office of the society concerned and same is simultaneously copied to the Head Office of their society.

   1. Notwithstanding the aforesaid, the Department is willing to consider such statements issued by regional or other offices of a particular society provided, the society concerned has indicated to the Department the offices which are empowered to make such statements.

      In such case, the Department will treat these statements, as statements made by the Head Office of the society concerned.

2. As far as the content and wording of confirmation of class and the statements relating to the survey and certification of the vessel on behalf of this Government, which must be addressed to the registrar of Cyprus ships in relation to applications for registration of a vessel under this flag, we set in the attached annexes what we may find as meeting our requirements.

   1. In case a particular society wishes to diverge from the exact wording of the attached annexes, the Department is willing to consider the case and to establish an alternative standing practice.

      In such case, the written proposal of the society and the reasons thereof, should be forwarded to the Department for consideration not later than the 31 July 1995.

3. It is imperative that the society concerned indicates, if known to the society, whether the vessel has been granted any exemption(s) from the requirements of international conventions applicable to her by the present flag state or the vessel complies with any equivalent arrangements which differ from those adopted by this Government.

   In these cases the Deputy Ministry of Shipping will take appropriate action and instruct the society concerned as it deems appropriate, in order for the latter to proceed with the statutory certification of the vessel.

Administrative requirements for registration

(Circulars 20/2001 & 27/2007)

1. The Administration advises the society of the registration of a ship under the Cyprus flag which also specifies the ship’s distinctive letters and the certificates to be issued.

   No certificates shall be issued prior to the registration.

2. When known, any exemption granted by the previous Administration shall be reported to the Cyprus Administration.

   Documents to be used for registration purposes are displayed in Document model to the Administration

3. Ship’s status

   In view of the registration of a ship under the Cyprus flag, the Administration requests, generally through the owner, that the society sends to their address a document stating the ship’s position as far as class and statutory matters are concerned.

   Models of document to be sent to the Administration for registration under the Cyprus Flag in case of:

   1. a ship already classed with the society,

   2. a new construction,

   3. a CAC (Recognised Organisation (RO) as gaining society) and

   4. a CAC (Recognised Organisation (RO) as losing society)

   are displayed in Document model to the Administration.

   In case of transfer of class, the class status released by the losing society (and the possible recommendations) shall be forwarded to the Administration.

4. At the first issuance of statutory certificates, the certificate shall be free of any recommendation.

   No vessel may be registered with any outstanding recommendation. In case a deviation from this policy is required, a relevant request should be made to the Administration for consideration and relevant instructions.

Survey and certification of Cyprus ships

Statutory surveys

1. Statutory surveys should be undertaken and statutory certificates should be issued only to Cyprus ships holding a valid:

   1. Provisional certificate of Cyprus registry (Form MS.5); or

   2. Certificate of Cyprus registry (Form MS.4 or MS.4B) and the society has not received any notification that the vessel’s registry has been closed; or

   3. Certificate of Cyprus registry (Form MS.4A) (special certificate issued under Part VA of the Merchant Shipping (Registration of ships, sales and mortgages) Laws, 1963 as amended) and the society has not received any notification that the vessel’s registry has been closed.

2. Statutory surveys should be undertaken or certificates should be issued or endorsed only on ships classed with the classification society concerned (except for surveys/audits related to ISM Code, ISPS Code,MLC 2006 Convention, Regulation (EU) No. 1257/2013 on Ship Recycling and Data Collection System for Fuel Oil Consumption on Ships of Annex VI of the International Convention for the Prevention of Pollution from Ships (MARPOL 73/78 Convention),

   1. Notwithstanding the above, if Recognised Organisation (RO) finds, in exceptional and duly justified cases, that its own exclusive surveyors and auditors are not available, Recognised Organisation (RO) shall propose to the Competent Authority an alternative nomination for the Competent Authority's consideration and approval. In such cases, Recognised Organisation (RO) may only use exclusive surveyors and auditors of another organisation with which Recognised Organisation (RO) has a bilateral Agreement provided that the other organisation is recognised by the Competent Authority. In any case, Recognised Organisation (RO) shall remain responsible for the certification on behalf of the Competent Authority.'

3. A statutory survey may be undertaken or a statutory certificate may be issued or endorsed when all other statutory certificates are valid.

   1. Before carrying out any statutory survey on a Cyprus ship for the issue or the endorsement of a statutory certificate, the attending surveyor should check the validity of all other statutory certificates and-if any one is found to be invalid, the owners should be advised accordingly and the matter rectified.

      • The attending surveyor should also observe the requirements relating to the ship’s radio license, when carrying out a cargo ship safety radio renewal survey.

Outstanding recommendations

(Circular 7/2025)

In case a ship is burdened with recommendations imposed either by the Deputy Ministry of Shipping or PSC, Recognised Organisation (RO) surveyor shall ensure that they have been rectified according to the set schedule.

Otherwise the surveyor shall contact the Department, through the ship’s Marine Centre, for a decision on the action to be taken.

Survey on board

1. During the survey on board, the surveyor must make sure that there is a valid certificate of registry (definitive or provisional) and a valid radio installation licence.

2. One copy of the issued certificates, as well as document “Survey statement for statutory and other surveys”, must be imperatively sent to the Marine Centre at the end of the survey in order to inform the Administration accordingly.

3. For a first registration under the Cyprus flag, the particulars of the safety certificates on board (type, validity, possible recommendations) must be communicated immediately to the Marine Centre.

Surveys outside the survey window

(Administration email dated 03/06/2022)

It is requested to obtain a written agreement from the Administration (letter) before restoring the validity of statutory certificate(s) when Recognised Organisation (RO) completes surveys outside the survey window. A copy of this letter shall be kept onboard the vessel and be attached to the affected statutory certificate(s) and thus be available for examination by any competent Authority.

Application for extension, dispensation, equivalence or exemption

(Circular No. 16/2022)

The applications for extension, dispensation, equivalence or exemption should be submitted in the format prescribed in the attached file “FORM EN06F01.03.docx” (which is available on the website of the Administration www.dms.gov.cy in Section: Info Centre / Forms / Maritime Safety - Forms).

All applications should be sent to the Administration head office at the email: shipsafety@dms.gov.cy

Applications should also be sent to the following email:

• for Passenger Ships : passengerships@dms.gov.cy

• for MARPOL and Environmental Matters : environment@dms.gov.cy

• for Long-Range Identification and Tracking (LRIT) : lrit@dms.gov.cy

• for Radio Communication : shipradio@dms.gov.cy

• for Maritime Labour Convention (MLC) / ILO 152 : mlc@dms.gov.cy

• for International Safety Management (ISM) Code : ism@dms.gov.cy

• for International Ship and Port Facility Security (ISPS) Code : maritime.security@dms.gov.cy

The following basic definitions are established for reference when addressing such cases:

1. Extension

   An extension is a postponement of the term of validity of a statutory certificate, servicing interval, or dispensation previously issued, in accordance with the provisions of the relevant convention, due to extenuating circumstances encountered that prevent the crediting of a requisite task prior to the nominal due date. Extensions of servicing intervals in particular are referred to as “Service Extensions”. Extensions are generally limited to the minimum period of time necessary for the ship to reach a port where rectification of the task can be accomplished and are also issued with time specific corrective action requirements, compliance with which, are reportable to the Administration by the expiration date.

2. Dispensation

   A dispensation is a temporary allowance granted in writing by the Administration to permit a ship to proceed without being in full compliance with a specific convention requirement due to mitigating circumstances preventing the immediate rectification of the subject deficiency. Dispensations are issued with time specific corrective action requirements compliance with which are reportable to the Administration by the expiration date. In all cases, some measure of equivalence should be identified to be put in place and adhered to for the duration of the Dispensation Letter.

3. Equivalence

   Equivalence is an equivalent arrangement which provides the same general level of safety or intent of a convention requirement without meeting all criteria for full compliance. Such arrangements can be accomplished, either independently or in combination with, alternative equipment, additional procedures/precautions, operational restrictions, etc. Equivalences, when granted, are normally communicated to the International Maritime Organization (IMO).

4. Exemption

   An exemption is a permanent release from compliance with a statutory convention requirement due to the existence of specific circumstances as sanctioned by the provisions of that Convention. The Exemption Certificate is linked to, and retained with, its associated statutory certificate, and is issued by the same Recognised Organization (RO) which issues that statutory certificate always under authorization from the Administration. Applications for exemptions can also be requested directly by the shipowner, however, the Administration will review these requests with the relevant RO. Certain exemptions, when granted, are required to be communicated to the IMO.

Change of Flag surveys/audits/verifications/inspections

(Circular 7/2025)

All communication regarding the implementation of the Circular should be addressed to the Head of the Maritime Safety and Security Section of Shipping Deputy Ministry (SDM) at shipcontrol@dms.qov.cy

1. Regardless of whether the Company remains the same as before or a change occurs, no vessel may be registered with any outstanding recommendation. In case a deviation from this policy is required, a relevant request should be made to the Administration for consideration and relevant instructions.

2. If due dates for surveys of new certificates are within the applicable time windows for surveys, then the appropriate renewal/ intermediate/ periodical/ annual surveys shall be carried out.

3. If due dates for surveys of new certificates are outside the applicable time windows for surveys, then the survey for the cargo ship safety radio certificate shall be carried out to the scope of renewal / periodical and the survey for the international sewage pollution prevention certificate shall be carried out to the scope of renewal. The surveys for the other statutory certificates shall be carried out to the scope of annual surveys.

4. Surveys conducted within a three (3) months' time period prior to the date of change of Flag may be credited towards change of Flag with the exception of Safety Radio survey.

5. For the certification under SOLAS Chapter IX and the International Safety Management Code (ISM Code), the verification procedure specified in Section B.13 of the ISM Code and SDM Circular 3/2019 should be followed.

6. For certification under SOLAS Chapter XI-2 and the Code for the Security of Ships and of Port Facilities (ISPS Code) the verification procedure specified in Section A.19.4.2 of the ISPS Code should be followed. Additionally, please, note that if it is not possible for Recognised Organisation (RO) to verify compliance with the additional Cyprus requirements and carry out a SSP approval during change of flag audit, then an interim verification as required by ISPS Code A/19.4.2 should be carried out. If it is possible for Recognised Organisation (RO) to verify compliance with the additional Cyprus requirements and carry out a SSP approval during change of flag audit, then an initial verification may be carried out and a full term ISSC with the same expiry date with the previous one could be issued.

7. For the certification under the Maritime Labour Convention, 2006 (MLC 2006) the certification procedure as stipulated in Regulation 5.1.1 should be followed.

8. The statutory survey audit/verification/inspection reports for the change of flag surveys/audits/verifications/inspections shall be made available to the Administration the soonest possible.

Reporting to the Administration

The society is expected to immediately advise the Administration whenever:

1. The class or a class notation (e.g. unattended machinery spaces, strengthened for heavy cargoes) has been cancelled, withdrawn or suspended, together with the date from which this has an effect and the reasons thereof;

2. The service limits of the vessel or service restrictions have been altered;

3. Any other restrictions, which the society has deemed necessary to impose, as a condition, on the operation of the vessel, which was not made known to the Administration, when the vessel was first entered under the Cyprus flag or was transferred to the society concerned, whichever occurred later.

   In these cases, the Administration expects to be advised the date from which the matter became or will become effective, the anticipated duration, if relevant and the reasons thereof.

   In addition, in the case of cancellation, withdrawal or suspension of class or class notation, the Administration expects to receive:

   1. The latest class status report / record of the vessel, including all recommendations pending at that time;

   2. Indication as to whether the vessel is / was under survey, and in such a case:

      • the place or port where the vessel is / was being surveyed;

      • the survey(s) being carried out or which were to be carried out;

      • the status of completion of the survey(s) and the recommendation(s) issued or the repairs requested, either verbally or in writing, by the attending surveyor(s).

4. Statutory certificates are suspended, withdrawn, cancelled or altered. The notification shall include the reasoning for the actions taken

5. When a ship flying the Cyprus flag is found not fit to proceed to sea without danger to the ship or persons on board, or presents an unreasonable threat of harm to the marine environment, or a threat to the security of destination ports or coastal states, or a significant danger to seafarer’s safety

6. When Recognised Organisation (RO) intends to suspend, withdraw or cancel a Document of Compliance (DOC) of a Company, for other reasons than transfer to another RO. The notification shall include the reasoning for the actions to be taken.

The society, upon taking such a decision is expected to advise the owner and those concerned with the vessel, as it deems fit.

Nevertheless, such a communication should include a statement clearly indicating to the owner that any statutory certificates, which the society may have issued on behalf of the Administration, whose validity is prejudice as a result of the decision taken by the society, have ceased to be valid, as from the date, the decision of the society has or will take effect and should seek the owner’s proposals for dealing with the matter.

A copy of this communication should be sent to the Administration.

Postponement of surveys/ audits/ verifications/ inspections related to detentions

(Circular 7/2025)

Applications for postponement or waiving of surveys/ audits/ verifications/ inspections related to detentions will be considered by the DMS only in cases where special circumstances warrant them

Ship’s detention

(Circular 7/2025)

All communication regarding the implementation of the Circular should be addressed to the Head of the Maritime Safety and Security Section of Shipping Deputy Ministry (SDM) at shipcontrol@dms.qov.cy

Notification after detention

1. When a ship flying the Cyprus Flag is detained, the master of the ship and or the company managing the ship are obliged immediately to:

   1. Notify and request the ROs which have issued the affected statutory certificates to perform surveys/ audits/ verifications/ inspections required by the present Circular, and

   2. Notify the DMS communicating the following information:

      • Full copy of the PSC report (Form A and B);

      • Copy of the detention notice; and

      • Confirmation that the involved ROs have been notified.

      • The schedule for the completion of surveys (if applicable)

2. In case a ship flying the Cyprus Flag sails without complying with the above, then upon arrival at the next port of call, a prohibition of sail will be issued until all required surveys/ audits/ verifications/ inspections are completed.

3. Furthermore an additional company audit in the scope of an annual may be requested depending on the safety record of the company in question and the nature of the deficiencies recorded..

4. When a ship flying the Cyprus Flag has been released from detention, the master of the ship and or the company managing the ship must immediately to notify the DMS communicating a copy of the release notice and any restrictions imposed to the ship (if any).

Actions after detention

Actions after the 1st detention in a 24 month period

1. If a ship is detained once or twice within a period of 24 months the following surveys should be performed as appropriate:

   1. If the date of the detention falls within the ±3 month’s window for annual surveys, they must be conducted before the ship sails; and

   2. If the date of the detention falls within the window for renewal / periodical / intermediate surveys, they must be conducted to the extent possible, except for safety equipment, radio and I.O.P.P, which must be completed.

      A time schedule for the completion of surveys at the next convenient port must be set and they shall not be delayed until the end of the window; or

   3. If all the detainable deficiencies concern the implementation of the Maritime Labour Convention, 2006 (MLC), an additional intermediate inspection should be conducted by the RO responsible for the issue of the Maritime Labour Certificate, or

   4. If all detainable deficiencies concern the implementation of the Code for the Security of Ships and of Port Facilities (ISPS Code), an additional intermediate verification should be conducted by the RO responsible for the issue of the International Ship Security Certificate (ISSC).

2. In case the RO clearing the deficiencies and the RO responsible for the issue of the Safety Management Certificate (SMC) are different entities and during the survey/ inspection/ verification it becomes apparent that the Safety Management System (SMS) on board is not properly implemented then the surveyor should notify the ship’s RO responsible for the issue of the SMC and the DMS of the findings. In case RO responsible for the issue of the SMC, having assessed the findings, deems that an additional audit is necessary, it shall notify the DMS and proceed as soon as possible to conduct the additional audit of the SMS of the ship and inform the DMS and the RO clearing the deficiencies of the results.

   In Recognised Organisation (RO), it is the MOs’ responsibility to notify the ship’s auditing organization and the Deputy Ministry of Shipping of the findings.

Actions after the 2nd detention in a 24 month period

If a ship is detained twice within a period of 24 months, in addition to the surveys/ audits/ verifications/ inspections required in case a ship has been detained once within a period of 24 months (as from the date of the last detention counting backwards) an additional shipboard audit to the extent of an initial one should be performed before the ship sails. Furthermore an additional shore based audit to the extent of an annual one shall be performed not later than 30 days from the date of the detention.

Actions after the 3rd detention in a 24 month period

If a ship has been detained three times within a period of 24 months (as from the date of the last detention counting backwards), all statutory certificates will be suspended. In order to reinstate the certificates, renewal surveys shall be carried out with no outstanding items or recommendations to the extent possible, and an additional audit to the extent of an initial one shall be performed. Furthermore an additional shore based audit to the extent of an initial one should be performed, not later than 30 days from the date of the detention.

Actions after the 4th detention in a 24 month period

In case a ship is detained for the fourth time within a period of 24 months (as from the date of the last detention counting backwards), then the vessel will be deleted from the Cyprus Registry and the Document of Compliance (DoC) of the Company issued on behalf of the Republic will be re-examined.It should be noted that the DMS may amend any of the above instructions depending on the number and the nature of the identified deficiencies. Additionally, the DMS may participate to any of the above surveys/ audits/ verifications/ inspections or may request for an occasional Flag State survey /audit /inspection/ verification, at owners’ expenses.

Circulars

The relevant Circulars issued by the Administration are available at the following website link: www.dms.gov.cy

DMS Directory of services and contact persons

Please refer to “Directory of Services and Contact Persons (Rev. 03_26)” in attached file, giving all information and emergency contacts.

Electronic Certificates

(DMS Circular No. 14/2018)

Certificates may be issued in an electronic format according to FAL.5/Circ.39/Rev.2

For further information, refer to attached file “14-2018 (2018-07-13)”.

Meaning of “to the satisfaction of the Administration” or “to be specified by the Administration”

(Circular No 23/2023)

The International Statutory Requirements, such as the IMO Conventions and in general all IMO Instruments as amended ratified by the Republic of Cyprus, or IMO Codes or IMO Resolutions, have a number of rules and regulations which are left “to the satisfaction of the Administration” or “to be specified by the Administration” or provide for “equivalent arrangements”, and are vaguely worded.

During the examination of any issue for the purpose of providing an interpretation, the following should be considered:

1. Any National and European Union legislation, including circulars issued by the Administration,

2. The Agreement signed between the RO and the Republic of Cyprus,

3. Any Resolutions, Circulars, Recommendations, Guidelines etc. adopted by IMO and/or ILO,

4. IACS Unified Requirements (UR) and Unified Interpretations (UI)

For ships in the process of changing Flag to Cyprus, the interpretations (related to the requirements of the mandatory IMO instruments left to “the satisfaction of the Administration”) given by the ship's previous Flag not falling under item a) above, will in general be acceptable*, unless otherwise decided by this Administration, provided that:

1. the unconditional issuance of the relevant statutory certificate in accordance with relevant international conventions is not impeded, and

2. the ship’s previous Flag is an EU or non-EU Flag Administration which is a Member State of IMO and Contracting Government to the Convention related to the interpretation.

For cases not covered by the policy stipulated above, a ‘case by case’ approach is utilised by the Administration. Such cases however, should be fully justified and supported by the vessel’s RO.

In any case, the proposal should be forwarded to the Administration as the final decision for approving / accepting an interpretation lies solely with this Administration.

Recognised Organisation (RO) should await to receive a positive reply from the Administration prior to any commitment for further actions.

For further information, refer to the attached file “23-2023 (28-09-2023).pdf”.

Electronic Record Books (ERB) under MARPOL and BWM Conventions

(Circular No 15/2026)

The Administration accepts the use of Electronic Record Books (ERB’s) as an alternative to hard copy record books for both MARPOL and BWM Conventions. Ships using ERB’s. must carry a Declaration issued by the Administration confirming compliance with the relevant provisions of MARPOL and BWM Conventions.

Assessment of ERB’s is delegated to Recognised Organisation (RO) authorized to provide statutory certification and services on behalf of the Republic of Cyprus.

If a system meets IMO Guidelines and operates to the satisfaction of Recognised Organisation (RO), a “Declaration by the RO” is issued, according to the sample in Annex of this Circular. Evaluation of the performance of an ERB may be performed remotely, according to the “Remote Surveys Procedure” of Recognised Organisation (RO). Recognised Organisation (RO) must inform the Administration on the issuance of Declaration not later than 5 working days after the issuance. The RO appointed by the owner/manager for the evaluation of the assessment of an ERB and issuing the “Declaration by the RO” may be other than the ship’s classification society. The validity of the RO Declaration shall not exceed three months.

Within two months of the issuance of the “Declaration by the RO” the company shall apply for the the Shipping Deputy Ministry's Declaration.

In cases of reflagging, any existing ERB’s declarations issued by or on behalf of the previous administration must be replaced by an SDM Declaration within three months, following the procedure outlined before.

Logbooks

Official Logbooks

(Circular No. 27/2022)

The Merchant Shipping (Official Logbooks, Ship’s Articles and Yearly Lists) Regulations of 2001 and 2012 (P.I. 297/2001 as amended by P.I. 451/2012), require that every Cyprus ship uses as Official Bridge Logbook, a book published exclusively by the Shipping Deputy Ministry (SDM) and obtainable upon payment of a fee, as stipulated by the Competent Authority.

The Official Logbook used on a Cyprus flag ship will no longer be published and supplied by the SDM or its offices abroad and it will be terminated on 15 September 2022. From that date onwards Official Logbooks may be purchased from a ship supplier.

The Logbooks (Official, Engine and Radio) must have at least the columns of the model templates given in Annexes I, II and III of this Circular.

The aforementioned new policy does not affect the guidance provided under Circular No. 17/2026 on the use of Electronic Logbooks (see Electronic Logbooks). Thus, ships using an electronic logbooks are not required to additionally carry a hard copy of said logbooks.

Electronic Logbooks

(Circular No. 17/2026)

The Administration has decided to accept the use of electronic logbooks (Deck, Engine room and GMDSS Radio logbooks) as equivalent to the official paper-based logbooks.

These electronic logbooks should meet the requirements of Annex 1 of this Circular.

The assessment of the electronic logbooks is delegated to Recognised Organisation (RO). Upon assessment, Recognised Organisation (RO) issues a “Declaration by the RO” as per the sample in the Appendix to this Circular. Performance evaluation may be conducted remotely in accordance with the Recognised Organisation (RO) Remote Survey Procedure. Recognised Organisation (RO) must notify the Administration within five working clays of issuing the Declaration. The RO appointed for the assessment may differ from the ship’s classification society. The validity of the RO Declaration shall not exceed three months.

Within two months of the issuance of the “Declaration by the RO” the company shall apply for the Shipping Deputy Ministry's Declaration.

Electronic deck logbook systems for which an approval letter has been issued pursuant to the procedure outlined in Circular No. 25/2020 shall continue to be recognized as approved until the expiration date indicated in the relevant approval letter issued by the Administration. Thereafter, approval of such systems shall be undertaken in accordance with the procedure set forth in this Circular.

For further information, refer to the attached file “17-2026-23-06-2026.pdf”.

LL 66

Issuance of multiple Load Line Certificate

Refer to the “Guidelines and procedure for the issuance of multiple loadline certificates (1966)” as displayed in Guidelines and procedure for the issuance of multiple international Loadline certificate (1966).

SOLAS 74

Cargo Ship Safety Construction Certificate

SOLAS II-1/3-2 (IMO PSPC) - Delay in delivery of ships

(Email from the Administration dated 05/06/2012)

The Cypriot Administration will implement the provisions of MSC.1/Circ.1247 and MSC-MEPC.5/Circ.4.

The applications may be sent directly by the owners / managers of the vessels to this Administration or by Recognised Organisation (RO) on  behalf of the owners / managers of the vessels, with the formal report from the Authorities of the country in which the ship was built, as described on paragraph 2.1 of MSC.1/Circ.1247, accompanied by a copy of the page of the building contract indicating the date of signing.

Regarding the form of the instructions / exemption to Recognised Organisation (RO), this will be as follows:

“Following a request by subject vessel’s representatives to examine the applicability of the provisions of Regulation 3-2 / Chapter II-2 of SOLAS 74 as amended, please be advised as follows:

The building contract for subject vessel has been placed on the dd/mm/yy with initial contacted delivery date the dd/mm/yy, amended later by dd/mm/yy. The vessel has not been delivered yet, and the new date of delivery is estimated to be dd/mm/yy.

The vessel has been subject to delay in delivery beyond July 1, 2012 (date after which Regulation 3-2 / Chapter II-2 of SOLAS 74 as amended is applicable), for which it has been established that this was due to unforeseen circumstances beyond the control of the builder and the owner. A formal report from the authorities of the country where the ship is built has been received and states that the delay was due to unforeseen circumstances beyond the control of the builder and the owner.

Bearing in mind the particular circumstances which lead into the delay in the delivery of the vessel, which in our opinion fall within the scope of SOLAS Unified Interpretations (see also MSC.1/Circ.1247 – Unified Interpretation of “unforeseen delay in delivery of ships”), and taking also into consideration that the ship is already in an advanced state of construction, we hereby accept not to apply the provisions of Regulation 3-2 / Chapter II-2 of SOLAS 74 as amended.

In view of the fact that the requirements of Regulation 3-2 / Chapter II-2 of SOLAS 74 as amended are not applicable to the above mentioned vessel, the delivery date annotated on the Cargo Ship Safety Construction Certificate / Passenger Ship Safety Certificate / Cargo Ship Safety Certificate should be footnoted to indicate that the ship is accepted by the Administration under the unforeseen delay in delivery provisions of this interpretation.

This Administration will report to IMO the identity of the ship and the grounds on which the ship has been exempted from the provisions of Regulation 3-2 / Chapter II-2 of SOLAS 74 as amended.

Please forward a copy of the Cargo Ship Safety Construction Certificate / Passenger Ship Safety Certificate / Cargo Ship Safety Certificate to be issued to this Administration.”

SOLAS II-2/19.3.5 - Bilge Pumping

(Administration email dated 13/12/2017)

Where the additional bilge system required by Regulation / Chapter II-2 of SOLAS 74 consists of ejectors which are located inside a ballast tank, the requirement of Regulation 19.3.5.4 / Chapter II-2 of SOLAS 74 for mechanical ventilation is not applicable.

Lifting Appliances and Anchor Handling Winches (SOLAS II-1/3-13)

(Circular No. 27/2025)

Wherever the terms “to the satisfaction of the Administration” and/or “acceptable to the Administration” and/or “applicable requirements of the Administration” and/or “acceptable as such to the satisfaction of the Administration” appear within the IMO Instruments listed in paragraph 1.2 of this Circular No. 27/2025 and within this Circular, such terms shall be interpreted to mean that the applicable standards or requirements are those prescribed by the ship’s Recognised Organisations (RO)/Classification Society under its applicable rules or requirements unless otherwise stated/required within this Circular.“Competent person” means a “designated by Recognised Organisation (RO) person”, possessing the knowledge and experience required for the performance of duties specified in the Guidelines MSC.1/Circ.1662 and MSC.1/Circ.1663.

For lifting appliances installed before 1 January 2026 that do not have valid certificates of testing and thorough examination issued in accordance with ILO Convention No. 152 and/or Circular No. 12/20021“, compliance may be demonstrated through a Factual Statement (also referred to as a Statement of Fact) prepared in the format specified in MSC.1ICirc.1696, titled “Unified Interpretation of SOLAS Regulation ll-1/3-13.2.4”, documenting the load testing and thorough examination.

The provisions of paragraphs 2.1 and 2.4 do not apply to lifting appliances with a SWL below 1000 kg. However, the following requirements and recommendations shall apply:

• Load Testing and Certification - Lifting appliances with a SWL below 1000 kg, installed on or after 1 January 2026, shall be load tested and thoroughly examined by the manufacturer prior to installation onboard. A certificate of test shall be provided to the ship.

• Risk Assessment and SMS Integration - For all lifting appliances with a SWL below 1000 kg, the ISM Company shall assess their intended use and associated risks. Inspection and maintenance procedures shall be incorporated into the shipboard Safety Management System (SMS), taking into account the guidance provided in MSC.1/Circ.1663.

• Voluntary Compliance Encouraged - The Administration encourages ISM Companies to voluntarily apply, as far as practicable, the provisions of SOLAS Regulation II-1/3-13.2.1 and 2.4 when developing inspection and maintenance procedures for lifting appliances with a SWL below 1000 kg.

Inoperative lifting appliances and anchor handling winches

Except as provided in SOLAS Regulation I/11(c), while all reasonable steps shall be taken to maintain lifting appliances, anchor handling winches and loose gear to which this Regulation applies in working order, malfunctions of that equipment shall not be assumed as making the ship unseaworthy or as a reason for delaying the ship in ports, provided that action has been taken by the master to take the inoperative lifting appliance or anchor handling winch into account in planning and executing a safe voyage.

In such cases, an application for dispensation shall be submitted to the Administration in accordance with the applicable Administration requirements, either by the ISM Company or by Recognised Organisation (RO) issuing the relevant statutory certificate on behalf of the Administration. The application should outline mitigation measures, which may include:

• Considering the malfunctioning equipment during voyage planning and execution,

• Ensuring the equipment is not operated or allowed to move uncontrollably,

• Clearly marking the equipment as damaged/out of order,

• Storing any malfunctioning loose gear separately,

• Recording the damaged equipment in the ship’s Register of Lifting Appliances.

Cargo Ship Safety Equipment Certificate

Periodical inspection and maintenance of fixed fire detection and extinguishing systems, portable and non-portable fire extinguishers, self-contained breathing apparatus, emergency escape breathing apparatus, oxygen bottles for medical use, self-contained air support systems for lifeboats, and compressed air cylinders used in inflatable liferafts

Refer to Circular No. 41/2021 in attached files.

This Circular must be placed on board ships flying the Cyprus Flag.

CO2 and halon containers, testing and survey

Cyprus has adopted the provisions of IACS former UR F37, now Recommendation 53 (see 2.11 of Safety Equipment). Refer also to Circular No. 41/2021 (see Periodical inspection and maintenance of fixed fire detection and extinguishing systems, portable and non-portable fire extinguishers, self-contained breathing apparatus, emergency escape breathing apparatus, oxygen bottles for medical use, self-contained air support systems for lifeboats, and compressed air cylinders used in inflatable liferafts)

Inert gas systems (ships built before 1st September 1984)

There is an obligation, under Regulation 60 of SOLAS Chapter II-2, for existing tankers of 20.000 dwt and upwards, to be fitted with an inert gas system. This regulation also states that the Administration may, under certain circumstances, exempt tankers of 40.000 dwt or less from the requirement.

Accordingly, the Administration has decided that a uniform method of application for IG exemptions should be adopted and, in this respect, the following is suggested:

1. Owners should obtain letters from at least two manufacturers of inert gas systems indicating why installation is unreasonable or impracticable, on the grounds of the ship’s design characteristics.

2. Copies of these letters should be sent to DO-FM, together with copies of a general arrangement plan of the ship and a general arrangement plan of the engine room and details of the inert gas system considered, including overall dimensions.

3. The documentation thus submitted is then assessed in association with a survey of the ship to verify that the preceding plans are truly representative of the ship’s arrangements.

4. Copies of all submitted documentation are then transmitted to the Administration together with the Society’s opinion regarding its validity.

5. In case of change of flag, an exemption certificate from the previous Administration may be sufficient.

The above requirements are necessary because unreasonableness and impracticability must be proved by the owner on the grounds of the ship’s design characteristics.

EEBDs

Refer to Circular 41/2021 in attached files.

In addition to the SOLAS requirements and irrespective of number of EEBDs in place, at least one (1) additional EEBD should be available onboard solely for training purposes and be clearly marked as “training”.

Fire drills

(Email from the Administration dated 10/09/2014)

If the option to have spare cylinders onboard will be followed to fulfill SOLAS Chapter II-2 Regulation 15.2.2.6, additional interchangeable cylinder(s) is (are) required on board to replace those cylinders used during drills.

This administration does not prescribe any minimum number, however the shipboard safety management system needs to include provisions that sufficient spares corresponding to the number of breathing apparatus being used during drills, are available onboard.

Refer also to Circular 41/2021 (see Periodical inspection and maintenance of fixed fire detection and extinguishing systems, portable and non-portable fire extinguishers, self-contained breathing apparatus, emergency escape breathing apparatus, oxygen bottles for medical use, self-contained air support systems for lifeboats, and compressed air cylinders used in inflatable liferafts).

Fire control and life-saving appliances plans

(Circular 19/1999)

The fire control and life-saving appliances plans shall be examined since 1 January 2000. Within the society, the examination is carried out by the Safety Department of the connecting LPO. The plan shall be subsequently displayed on board the captioned ship.

At the first annual or periodical Safety Equipment Survey, after 1 January 2000, the layout of the updated plan shall be verified as to its consistency with the actual arrangements on board and with the Cargo Ship Safety Equipment Record.

Refer to paragraphs 2.9.1 and 2.9.2 of Circular 19/1999, in attached file “circular 19_1999.pdf”.

Immersion suits

1. According to paragraph 3 of SOLAS 1974 Chapter III Regulation 32, as amended, an immersion suit must be provided for every person on board cargo ships.

2. A ship shall continue to carry the number of lifejackets required by Chapter III Regulation 7.2 of SOLAS 1974, as amended, even if the immersion suits onboard are classified as lifejackets.

3. A ship other than a bulk carrier, as defined in Chapter IX Regulation 1 of SOLAS 1974, as amended, which is constantly engaged on voyages in warm climates, may be exempted from the said requirement.

   The Deputy Ministry of Shipping, having considered the guidelines for assessment of thermal protection (MSC/Circ.1046), designates the following as warm climate sea areas for the scope of exempting ships from this regulation:

   1. The sector of the globe between latitude 30 degrees North and 30 degrees South.

   2. The part of the Mediterranean Sea south of latitude of 35 degrees.

   3. The Mediterranean Sea during the summer period (between 01/04 – 31/10)

   4. The coasts of Africa (within 20 nautical miles from the shore) not included in 1) and 2) above.

   Refer to Circular No.12/2006 and 05/2010 (which must be placed on board ships flying the Cyprus Flag) attached respectively in “CircularNo12-2006(01.07.2006).pdf” and “Circular No_05-2010 (29-01-2010).pdf”, for additional information on storage, maintenance, inspection and testing.

Equivalent arrangement (liferafts in lieu of lifeboats)

(Ships constructed before 1 July 1986)

The Administration accepts the following equivalent arrangements under the provisions of SOLAS Chapter I, Regulation 5.

Cargo ships of less than 1600 grt, or less than 85 m in length, other than oil tankers, chemical tankers and gas carriers, may carry the following equipment:

1. on each side of the ship, one or more liferafts of sufficient aggregate capacity to accommodate the total number of persons on board,

2. unless such liferafts can be readily transferred for launching on either side of the ship, additional liferafts so that the total capacity of the liferafts available on each side will be sufficient to accommodate 150% of the total number of persons on board,

3. at least, one approved launching device on each side of the ship if the distance from the embarkation deck to the waterline in the lightest sea-going condition exceeds 4.5 m (15 feet).

   In this case, the liferafts required above shall be of the davit launched type,

4. a rescue boat, or a lifeboat which complies with the requirements for a rescue boat of the 1983 amendments, on one side of the ship of such capacity as to accommodate all persons on board.

   This rescue boat or lifeboat shall be provided with an approved launching device capable of launching and recovering the boat.

In accepting this equivalent arrangement, the Administration has taken into account the experience gained up to now and of the 1983 relevant amendments to SOLAS.

Requirements for maintenance, thorough examination, operational testing, overhaul and repair of lifeboats and rescue boats, launching appliances and release gear (MSC 402(96))

(Circular No 21/2019)

The Annual thorough examinations and operational tests or the Five-yearly thorough examinations, overhauls, overload operational tests and repairs shall be conducted by either:

1. the manufacturer (an Original Equipment Manufacturer does not need to be authorised to service its own equipment),

2. the manufacturer acting as a service provider (when it is servicing equipment that is not its own) or a service provider authorised by an Administration of an IMO SOLAS Contracting Government or by their ROs in accordance with the IMO Resolution MSC.402(96),

3. the manufacturer acting as a service provider or a service provider holding an Approval Certificate of a Service Supplier issued by a RO recognised by the Government of the Republic of Cyprus in accordance with latest Procedural Requirements for Service Suppliers IACS UR Z 17 corresponding to the IMO Resolution MSC.402(96).

For all the above options, service personnel shall be certified appropriately by the manufacturer or by an authorised service provider for each make and type of the equipment to be worked on. An authorised service provider can only certify its own personnel. Furthermore, it has been confirmed that ISO 23678:2022 is not accepted by the Administration.

The Five-yearly thorough examinations, overhauls and operational tests shall be done in the presence of a surveyor (MSC.1/Circ.1618).

A service provider certificate issued under MSC.1/Circ.1277 “Interim Recommendation on Conditions for Authorisation of Service Providers for Lifeboats, Launching Appliance and On-Load Release Gear” in accordance with IACS UR Z 17 will remain valid after January 01, 2020 up until its expiry date, but in no case later than 30 June 2020. Resolution MSC.402(96) must be applied to certificates issued on or after 1 January 2020.

The Administration will not certify any service provider not based and operating in Cyprus. Service providers based and operating in Cyprus, may apply to any of the ROs authorised by the Government of the Republic of Cyprus for obtaining certification in accordance with the IMO Resolution MSC.402(96).

Recognised Organisation (RO) may issue an authorisation document to a service provider based and operating in Cyprus on the SDM’s behalf in accordance with the IMO Resolution MSC.402(96) provided that:

• the SDM’s consent will be obtained prior to any audit or issuance of any authorisation document,

• the latest IACS Procedural Requirements IACS UR Z 17 corresponding to the IMO Resolution MSC.402(96) for Service Suppliers will be followed and fulfilled.

The authorisation issued by the ROs shall be limited to each make and type of equipment to be serviced. The definition of “make and type” is understood as the following:

• Make of equipment: name of equipment’s manufacturer,

• Type of equipment: type/model of equipment or series of equipment if there is no difference in maintenance and examination but not the kind of equipment such as “lifeboats” or “launching appliances” or “on load release gears” etc.

For further information, refer to the attached file "Circular 21-2019 -pdf.zip”.

Liferafts servicing stations approved and certified

(Circulars 5/2001 and 12/2001)

Further to IMO Resolution A. 761 (18), the Administration accept liferaft servicing stations approved and certified by their governments to provide their services to Cyprus Flag ships, on condition that they possess a valid license issued by the competent Authority of the country, where the station is located. The list of countries for which such approval has so far been granted is:

1. Countries Members of the European Union

2. United States of America

3. Canada

4. Japan

5. Australia

The Administration also accept, particularly in countries not mentioned on the list above, Liferaft Servicing Stations, which are approved and certified by Organizations recognized by Cyprus in accordance with IMO Resolution A. 761(18) as amended, and IACS UR Z17.

Embarkation arrangement for remotely located survival craft

(Circular 23/2008)

The area where the remotely located survival craft is stowed, should be provided with an embarkation ladder or other means of embarkation.

These requirements should be applied to all ships flying the Cyprus Flag, regardless of date of construction.

An embarkation ladder

It means an embarkation ladder complying with section 6.1.6 of the international Life-Saving Appliance (LSA) code.

The application of this option is the preferred action for ships flying the Cyprus Flag.

Other means of embarkation

Alternatively, the use of either a Jacob’s ladder or an aluminium ladder complying with section 6.1.6 of the LSA code, is accepted, while the use of knotted rope is not accepted.

Use of ECDIS

(Circular 26/2006)

The Cyprus Administration accepts the use of Electronic Charts & Display Information Systems (ECDIS) on Cyprus Flag ships including High Speed Craft (HSC) as meeting the nautical charts and nautical publications carriage requirements, under the following conditions:

1. ECDIS must be type approved in accordance with the requirements of the IMO Resolution A.817(19) and must be operated with up-to-date official Electronic Nautical Charts (ENCs).

2. Ships sailing in waters not covered by ENCs must be provided with an appropriate up-to-date folio of paper nautical charts.

3. For back up purposes, the ship must be provided either with a secondary type approved ECDIS or with a full folio of up-to-date nautical paper charts for the intended voyage.

Refer also to the circular No. 29/2012 in the attached file “Circular29-2012”.

VDR and S-VDR

The IMO annual performance standard shall be adhered to.

Refer also to the Circular 7/2007 related to annual testing of VDR & S-VDR and its attachment, in attached file “Circular 07-2007.zip”.

The annual test report should be recorded in the form specified in the attachment.

Nautical publications

The Administration allows the use on board ships flying the Cyprus flag of nautical publications, such as sailing directions, lists of lights, notices to mariners, tide tables, and other nautical publications necessary for the intended voyage, in digital format and to accept those as meeting the requirements specified in SOLAS regulation V/27, under the conditions listed in the circular No. 17/2011 in the attached file “Circular17-2011”.

Stored mechanical power for rescue boat launching appliance

(Equivalent arrangement dated 24/03/2015)

Regulations III/17 and III/16 of the International Convention for the Safety of Life at Sea (SOLAS) require the launching appliance for the rescue boat to comply with the requirements of Section 6.1 of the International Life-Saving Appliances Code (LSA Code).

The Administration considers that the manual handling of a light rescue boat on cargo ships, which is not one of the ship’s survival craft, served by a crane which has to be slewed in the outboard position for lowering the boat into the water by gravity, could be regarded as an equivalent arrangement of stored mechanical power as required in paragraph 6.1.1.3 of the LSA Code, because the use of a hand operated mechanism simplifies the davit construction and improves substantially the reliability.

In view of the above, the Administration gives notification of acceptance of the following equivalent arrangement under the provision of Regulation I/5 of SOLAS 74:

“ On ships equipped with a six persons rescue boat which is not one of the ship’s survival craft, having a weight of less than 6000 N in fully equipped condition, with engine but without the crew, the launching appliance of the boat does not need to be fitted with stored mechanical power. Slewing of the launching appliance shall be possible by one person against adverse list of 20 degrees and a trim of 10 degrees. For the other aspects the launching appliance shall be in full compliance with paragraphs 6.1.1 & 6.1.2.of the LSA Code.”

Ships not fitted with standard magnetic compass

(Equivalent arrangement dated 11/03/2015)

Regulation V/19.2.1.1 of SOLAS 74, requires that all ships irrespective of size shall have a properly adjusted standard magnetic compass, or other means, independent of any power supply to determine the ship’s heading and display the reading at the main steering position. Moreover, Regulation V/19.2.2.1 requires all ships of 150 gross tonnage and upwards and passenger ships irrespective of size shall, in addition to the requirement of Regulation V/19.2.1, be fitted with a spare magnetic compass interchangeable with the standard magnetic compass.

The Administration gives notification of acceptance of the following equivalent arrangement under the provision of Regulation I/5 of SOLAS 74. All ships flying the Cyprus flag may in lieu of complying with the requirement of Regulations V/19.2.1.1 and V/19.2.2.1 comply with the following:

1. Be fitted with two gyro compasses to determine the ship’s heading and display their reading at the main steering position.

2. Both gyro compasses shall be type approved in accordance with relevant international and European standards,

3. Both gyro compasses shall be independently connected to the main- and emergency source of power, and

4. Each gyro compass shall also be connected to an individual UPS with minimum 30 minutes capacity.

One of the above mentioned gyro compasses may cover the requirement of regulation V/19.2.5.1 of SOLAS 74.

Cargo Ship Safety Radio Certificate

Two-way VHF radiotelephone apparatus

(Regulation III/6.2)

Two-way VHF radiotelephone apparatus shall comply fully with the performance standard of Resolution A.762(18).

GMDSS radio records (Regulation IV/17)

(Circular 4/1995)

A crew member should be designated as the responsible person for keeping the radio log book. This person must be holder of a general operator’s certificate issued in accordance with resolution A.703(17) adopted on 6 November 1991.

All communications which are not automatically recorded by the equipment fitted on board should be entered in the radio log book.

Notwithstanding the aforesaid, all the following should be manually entered in the log book:

1. Distress and safety communications,

2. Search and rescue co-ordinating communications,

3. Maritime safety informations,

4. Signals for locating (ship in distress, etc.).

Records of automatic recording communication units should be attached to the radio log book.

Maintenance and routine tests of communication units should be recorded in the radio log book.

Maintenance and routine tests of main and reserve sources of power should be recorded in the radio log book.

Shipborne navigation and communication equipment

(Circular No. 27/2023)

Further to the IMO MSC1/Circular 1460/Rev.4 on the validity of radiocommunications equipment installed and used on ships, the Administration specifies that VHF radiocommunication equipment should be updated following the first radio survey after 1st January 2028, at the earliest, so that it meets the arrangements that will be in force by then.

Passenger Ship Safety Certificate

Carrying capacity of passenger ships constructed in compliance with SOLAS 60 or SOLAS 74 not amended

The following applies to passenger ships engaged in short international voyages and constructed in accordance with the provisions of either SOLAS 60 or SOLAS 74 not amended.

1. Ships with subdivision factor 0.5 or smaller, engaged in short international voyages, may carry a number of persons in excess of the capacity of their lifeboats.

   To determine this number, the number of passengers / persons shown in the following is taken into consideration:

   1. Her inclining experiment - Stability Booklet,

   2. Ship accommodations,

   3. Life-saving appliances.

   • i) The number in 1) above to be confirmed by the Society.

   • ii) The number in 2) above to be determined taking into consideration

     • (I) berths,

     • (II) air-type seats (reclining),

     • (III) fixed seats and

     • (IV) vessel’s decks, during the summer period (01/04 - 31/10) only.

       In the latter case, the sum of (I), (II) and (III) can be increased by 30%.

   • iii) The number in 3) above to be determined taking into consideration the total capacity of the lifeboats plus 25% of the total capacity of life-rafts, for which approved launching devices are required, provided that the number of liferafts allocated to each such device shall not be more than six.

     • During summer period (01/04 - 31/10) the number of persons that may be carried is 2.5 times larger than the aggregate capacity of the lifeboats plus 25% of the aggregate capacity of the davit launched liferafts.

       That is 40% of total persons on board to be covered by lifeboats and davit launched liferafts and 60% by thrown overboard liferafts.

     • During winter period (01/11 - 31/03), the number of persons that may be carried is twice the aggregate capacity of the lifeboats plus 25% of the aggregate capacity of the davit launched liferafts.

       In this case, 50% of total persons onboard shall be covered by lifeboats and davit launched liferafts and 50% by thrown overboard liferafts.

     In both bullet points above, there will be additional liferafts sufficient to accommodate 10% of the total number of persons for whom there is accommodation in the lifeboats.

2. • The number in 1) above to be confirmed as in paragraph i)

   • The number in 2) above to be determined as in paragraph ii)

   • The number in 3) above to be determined as in paragraph iii), but the largest number that may be allowed shall not exceed the one allowed to vessels. with subdivision factor 0.5 or smaller, during the winter period.

3. Ships with subdivision factor greater than 0.5 engaged in short international voyages which in the course of their voyage. sail more than 20 miles from the nearest land. will be treated in the same way as vessels engaged in international voyages.

   So, there will be lifeboats of such aggregate capacity as to accommodate all persons onboard, unless the Authority permits the coverage of 25% of these persons with liferafts, for which approved launching devices are required.

4. From the calculations of paragraphs a) i), ii) and iii) above, three numbers will emerge.

   The smallest of which, taking into account the crew, will determine the vessel's maximum capacity in persons.

Fire control and Life-Saving Appliances plan

Refer to paragraphs 2.9.1 and 2.9.2 of Circular 19/99.

The fire control and life-saving appliances plan shall be examined since 1 January 2000. Within the society, the examination is carried out by the Safety Department of the connecting LPO. The plan shall be subsequently displayed on board the ship.

At the first Passenger Ship Safety Equipment survey, after 1 January 2000, the layout of the updated plan shall be verified as to its consistency with the actual arrangements on board and with the Passenger Ship Safety Equipment Record.

Others

GC code and BCH code

(Circular No. 9/2001)

The Code for the Construction and Equipment of Ships carrying Liquefied Gases in Bulk (GC Code) and Code for the Construction and Equipment of Ships carrying Dangerous Chemicals in Bulk (BCH Code) have been implemented by Cyprus on a voluntary basis since 1982.

They are now parts of the Cyprus Legislation. Ships constructed before 1 July 1986 carrying dangerous chemicals in bulk and liquefied gases in bulk shall fully comply with the requirements of the BCH Code and the GC Code, respectively.

They shall hold the relevant Certificate of Fitness issued by the ship’s Classification Society.

IP Code and grandfather provisions

(Administration email dated 29/03/2024)

The Administration applies a “case by case” approach/guidance/authorization in order for the vessel to take advantage of the IP Code grandfather provisions. The following is applicable:

1. A letter of formal authorisation shall be issued by the Administration, upon application by the Owner/Manager, in relation to the carriage of more than 12 industrial personnel onboard (not later than 30th June 2024).

2. This letter shall be considered by Recognised Organisation (RO) as a formal authorisation to:

   1. undertake the relevant survey and to issue on behalf of the Flag the relevant Statement of Compliance relating to IMO Resolution MSC.418(97) (a Statement of Compliance for the Carriage of Industrial Personnel or similar titled document is acceptable) not later than the date of entry into force of the IP Code (1st July 2024). A copy of the document issued is to be forwarded to the Administration.

   2. undertake the relevant surveys and to issue the Industrial Personnel Safety Certificate and Record of Equipment on behalf of the Flag by the first intermediate or renewal survey, whichever occurs first, after 1st July 2024.

MARPOL 73/78

Annex I. IOPP certificate

SOPEP approval

(Circular 34/2006)

Shipboard Oil Pollution Emergency Plans (SOPEP) required by MARPOL Annex I Regulation 37 (ex MARPOL Annex I Regulation 26), Shipboard Marine Pollution Emergency Plans (SMPEP) for noxious liquid substances required by MARPOL Annex II Regulation 17 (ex MARPOL Annex II Regulation 16) and combined plans for both oil and noxious liquid substances, could be approved either by the vessels’ Classification Society or the Deputy Ministry of Shipping.

SOPEP approved by the Cyprus Bureau of Shipping (CBS)

Cyprus ship’s having SOPEP plans approved by the Cyprus Bureau of Shipping (CBS), prior to 01/05/2004, are still considered as meeting the approval requirement.

In case of up-dating, SOPEP plans approved by CBS prior to 01/05/2004 must be either approved anew by the vessel’s classification Society or by the Deputy Ministry of Shipping.

Alternatively amendments concerning mandatory sections should be submitted to the Deputy Ministry of Shipping for approval (two sets of copies of amended pages together with the replaced pages and the page indicating the approval date by CBS).

STS operations

Refer to the circular No 35/2010 in the attached file “Circular35-2010” and No 25/2012 in the attached file “Circular25-2012”.

Cleaning of cargo tanks - MARPOL Annex I, regulation 29.2.1

(Administration letter dated 29/05/2026 in attached file “Adequate means for tank cleaning - MARPOL Annex I, Regulation 29.2.1 - instructions to RO”)

With reference to MARPOL Annex I, regulation 29.2.1, which requires that, the adequate means provided for cleaning of the cargo tanks and for transferring dirty ballast residues and tank washings into an approved slop tank, shall be approved by the Administration. As the term “adequate means” is not explicitly defined in the regulation, the Administration set out in this letter the definition, together with the assessment criteria for the cleaning and transfer systems and minimum system elements. Recognised Organisation (RO) shall follow and adhered with the instructions provided herewith.

Annex II. NLS certificate

SMPEP approval

Refer to SOPEP approval.

Annex IV. ISPP certificate

Refer to the paragraph 1 of the circular No 65/2012 in the attached file “Circular65-2012”.

Annex V

Refer to the paragraph 2 of the circular No 65/2012 in the attached file “Circular65-2012”.

Annex VI

IAPP and EIAPP certificates

(Message MCW 16.17.072/18 May 2005)

Recognised Organisation (RO) is fully authorized to survey Cyprus Ships and to issue them with the IAPP Certificate and the EIAPP Certificate. Surveys and issuance can be done at the request of a Port State.

Where needed, repairs may be requested.

Refer also to the circular No 28/2011 in the attached file “Circular28-2011” and to the paragraph 3 of the circular No 65/2012 in the attached file “Circular65-2012”.

IEE certificate

Recognised Organisation (RO) is authorized to:

1. carry out the surveys on Cyprus registered ships as required under MARPOL Regulation VI/5.4.4;

2. conduct the survey and certification of the attained EEDI in accordance with MARPOL Regulation VI/5, 6, 7, 8 & 9 and IMO Resolutions MEPC.212(63) and MEPC.214(63) and verify the calculation of the attained EEDI as required under MARPOL Regulation VI/20;

3. upon satisfactory completion of the required surveys and upon ensuring compliance with the EEDI and SEEMP requirements, issue the International Energy Efficiency Certificate as required under MARPOL Regulation VI/6.4. The certificate shall be valid throughout the life of the ship subject to the relevant provisions.

Refer also to the paragraph 4 of the circular No 65/2012 in the attached file “Circular65-2012” and to the circular No 66/2012 in the attached file “Circular66-2012”.

ShaPoLi system (IACS Recommendation 172)

(Circular 04/2023)

The Administration is willing to accept such ShaPoLi systems that do not automatically limit the deliverable power to the shaft as an equivalent to the provisions of Resolution MEPC.335(76) subject to the following additional conditions (over and above those required by IACS Recommendation 172):

1. Maximum exceedance period is to be five (5) minutes and if such period is exceeded then Administration shall be notified as per the provisions of the MEPC.335(76);

2. ShaPoLi system shall be connected to a monitor located at the bridge, that shall indicate continuously the shaft power and the limited / un-limited power range;

3. Any exceedance of the limited power range shall be automatically recorded and related records shall be readily available during Flag Administration and/or RO survey/audit;

4. The ShaPoLi system shall hold an approval certificate or relevant approval confirmation letter issued by an RO.

The application for approval of equivalent ShaPoLi system, shall be submitted to the Administration on a case-by-case basis by Recognised Organisation (RO), followed by a confirmation of compliance with above listed additional conditions.

Delays for installation of EPL / ShaPoLi systems

(Administration email dated 12/06/2023)

In case of delays for the installation of EPL / ShaPoLi systems, the following information / clarifications are requested by the Administration in order to re-consider the case for the postponement of compliance with MARPOL ANNEX VI, for maximum period of 3 months, beyond the due date 1st September 2023:

1. Confirmation that the procedures (OMM) at the temporary intermediate solution in regards to the electronic report(s) which should be available onboard at any time, complies with the requirements of the Resolution MEPC.312(74) relevant to the storage / security of the report / tamperproof / backup of the reports;

2. Estimated time of delivery based on the manufacturer.

Ship types

(SDM 04.28.003.010.006.001 in attached files)

Regulations 23 and 25 of MARPOL ANNEX VI are applicable to all ship types included in table 2 of Res.MEPC.231(65) except those excluded from the definition of General Cargo (Regulation 2.2.15).

Ship types which were not included in the calculation of reference lines are to be assesses according to reference line of respective ship type specified in column 1 of table 2 of Res.MEPC.231(65).

Dead Weight Tonnage (DWT)

(SDM 04.28.003.010.006.001 in attached files)

For a ship falling within the categories of regulation 2 of MARPOL ANNEX VI and gross tonnage above 400 but with DWT below the threshold for applicability of required EEDI (regulation 24 - table 1) and required EEXI (regulation 25 – table 3), only the attained EEDI and attained EEXI shall be calculated and should be indicated in the Supplement to the International Energy Efficiency Certificate (IEE Certificate)

Cement and woodchip carriers

(SDM 04.28.003.010.006.001 in attached files)

Cement carriers and woodchip carriers belong to MARPOL ANNEX VI ship type: bulk carrier.

Both have to comply with EEXI requirements.

Data Collection System for fuel oil consumption of ships

Recognised Organisation (RO) is authorized to perform the following statutory services:

• Reviewing of SEEMP Part II and issuance of Confirmation of Compliance, (MARPOL Annex VI, Regulation 5, para. 4.5)

• Verification of reporting data, (MARPOL Annex VI, Regulation 22A)

• Issuance of Statement of Compliance (MARPOL Annex VI, Regulation 5, para. 4.5)

• Submission of reported data to the IMO Ship Fuel Oil Consumption Database ((MARPOL Annex VI, Regulation 22A, para. 9)

This authorization is not limited to vessels classed with Recognised Organisation (RO).

For details about the deadlines for the submission of emission data and the issuance of the Statement of Compliance, as well as for the requirements in case of change of flag/company, refer to Circular 18/2021 in attached files.

CII

Recognised Organisation (RO) is authorized to perform the following statutory services:

• Verifications of, and Company audits related to, the Part III of SEEMP, and issuance of Confirmation of Compliance.

• Calculation of Operational Carbon Intensity Rating (CII).

This authorization is not limited to vessels classed with Recognised Organisation (RO).

BWM Convention

Issuance of IBWMC in replacement of SOC

(Circular No. 16/2018 dated 08 October 2018)

The BWM Convention enters into force on 08 November 2018.

After 8 November 2018, Statements of Compliance (SoC) issued by Recognised Organisation (RO) shall be replaced with an International Ballast Water Management Certificate, at the latest during the next annual/intermediate/renewal survey, whichever one comes first, with expiry date no later than the one on the existing SoC.

No additional survey is required, provided the SoC was issued in compliance with the Ballast Water Management Convention survey requirements and there has been no modification or change of condition since the issuance of the SoC.

For further information, refer to attached file “Circular Letter 16-2018 (2018-10-08)”.

Refer also to attached file “BWMC_RO AUTHORIZATION” authorizing Recognised Organisation (RO) to act in respect of BWM Convention, 2004.

Ballast Water Management plan

(Circular No. 1/2017 dated 17 January 2017)

Ballast water management plans shall be approved by Recognised Organisation (RO), in accordance with the regulation B-1 of the Annex to the Ballast Water Management Convention taking into account the “Guidelines for Ballast Water Management and Development of Ballast Water Management Plans” (G4).

IOPP renewal surveys

(Circular No. 1/2017 dated 17 January 2017)

The Deputy Ministry of Shipping (DMS) strongly recommends that the harmonization of all statutory certification be maintained and also strongly recommends if an owner wishes to complete the IOPP renewal survey early, all other statutory renewal surveys to be completed at the same time, including any associated docking survey.

However, the DMS is willing to accept, on a case by case basis, the earlier completion of the IOPP renewal survey and the de-harmonisation of the aforesaid survey from other surveys, before the Convention comes into force. In such cases of de-harmonisation of the IOPP survey, it is strongly recommended that owners / managers reintegrate the IOPP survey into the HSSC system at the earliest opportunity. The applications for de-harmonisation of the IOPP survey should be submitted in writing to the following e-mail address: environment@dms.gov.cy.

(Circular No. 13/2017 dated 13 July 2017)

Further to MEPC 71 and new BWM implementation dates for compliance with the D-2 standards for existing ships, the Administration request to take note of the latest developments when considering a possible decision regarding de-harmonisation of the IOPP certificate as mentioned by DMS Circular 1/2017.

For further information, refer to attached file “Circular 13-2017”.

Commissioning Test of Ballast Water Management Systems

(Circular No 12/2022)

(Administration email dated 12/09/2022)

The provisions of amended Regulation E-1 shall be followed in all cases of surveys for the commissioning of a BWTS and the issue of IBWMC.

After verification of the provisions of BWM an International Ballast Water Management Certificate (IBWMC) can be issued without any further authorisation by the Administration.

Recognised Organisation (RO) shall inform the Administration in accordance with paragraph 8 of Circular BWM.2/Circ.70/Rev.1, not later than one month after the date of issue of the IBWM Certificate. Any laboratory which holds an ISO 17025 certification for water sampling and testing is accepted to perform the analyses required by paragraph 5 of the Circular BWM.2/Circ.70/Rev.1.

For further information, refer to attached file “Circular 12-2022 (2022-03-15).pdf”.

TONNAGE 69

Tonnage certificate

The TLO shall send to the Cyprus Administration the original hard copy of the certificate of survey, together with one copy (hard or digital) of each the:

1. International Tonnage Certificate,

2. tonnage calculations,

3. general arrangement plan,

4. capacity plan.

The TLO shall send to the owner / manager the original of the International Tonnage Certificate and a copy of the certificate of survey.

Reduced GT on ITC

The Council Regulation (EC) No. 2978/94 deals with the implementation of the International Maritime Organisation (IMO) Resolution A.747 (18) on the application of tonnage measurement of ballast spaces in segregated ballast oil tankers.

The Administration accepts differential calculation system for fees for oil tankers to be followed by port, harbour and pilotage authorities (Circular No 47/2004).

However, the Administration doesn’t accept this differential calculation system for Gas Carrier.

Conversion and modification of tonnage - BWTS/EGCS retrofits

(Administration email dated 24/10/2019)

The Administration agrees with the IACS’s common understanding: QUOTE 1. A Tonnage calculation should be carried out for any additional structure e.g. the deck house(s) for BWMS. 2. The International Tonnage Certificate should be re-issued except when the flag agrees to retain the existing certificate without any change in the stated tonnage. However, the existing certificate should be annotated with details of the new structure and the effect it has on the tonnage. 3. For existing ships (i.e. those which are trading with national tonnage figures), where the tonnage increase calculated in accordance with 1969 Tonnage Convention is not more than 1% GT, the “Remark” in accordance with Res.A.1073(28) for old national tonnage in ITC certificate can be retained, and the old national tonnage can also be retained in other statutory certificates as before. UNQUOTE

Regarding the International Tonnage Certificate (1969), it is preferable for the Administration to proceed with new re-issued Certificate but in the case where an owner prefers to retain the existing certificate without any change in the stated tonnage, then the Administration can accept to proceed as per IACS’s common understanding (i.e. the existing certificate to be annotated with details of the new structure and the effect it has on the tonnage).

Although this acceptance is applicable to all ships under Cyprus Flag, the Administration request to be notified on a case by case basis, in order the Administration give his formal approval.

(Administration email dated 24/10/2024)

The above IACS’s common understanding also applies to new ships as per the definition of the International Tonnage Convention, and for slight increases of tonnage due to small additions. In that case if the alterations or modifications are less than 1% of the ship’s Gross Tonnage then the re-issuance of International Tonnage Certificate 69 is not mandatory, but the existing certificate is necessary to be annotated with the details of the new structure and the effect it has on the tonnage.

Applicable length

(Administration email dated 22/06/2021)

Although the Convention of Tonnage Measurement of Ships, 1969 (TM 69) is applicable for vessels more than 24 m (Length as per Art.2(8)), our law “The Merchant Shipping (Registration of Ships, Sales and Mortgages) Laws of 1963 to 2005” (Article 60) requires that the tonnage of the ships of total Length of 24 m and above is determine in accordance with the provisions of the TM 69 convention.

Ships less than 24m

Refer to“P.I. 126/93 “Measurement of Tonnage of Ships Smaller than Twenty Four Meters in Length” in attached files.

ILO conventions

Inspection regulation for lifting appliances and elevators

General provisions

1. The Circular N° 12/2002 comes in addition to the provision of ILO 152 Regulations. Refer to the attached files “Cyprus 12/2002” and “CYp_Cargo Gear_Owner attestation”

2. Existing Cargo Gear Register Books issued by Recognised Organisation (RO) and which are in accordance with ILO N° 152 and related ILO recommendations are considered to fulfill the provisions of the Circular N° 12/2002 and may continue to be used.

Existing non-cargo lifting appliances or passenger or crew elevators should however be dealt-with as per the requirements of the Circular. Refer also to Certification of non-cargo lifting appliances and Annual operational inspections of elevators.

Phasing-in of the requirements

Cyprus requires that the Cargo Gear Register Book should be issued by the Classification Society of the vessel. Consequently, Cargo Gear Register Books which have not been issued by us are to be re-issued in the Recognised Organisation (RO) format.

1. Where previous documents were stamped or issued by an IACS Society or by an internationally recognized competent organization and show that the cargo lifting and / or non-cargo lifting appliances are complying with all ILO 152 inspection and test requirements, the new Recognised Organisation (RO) Cargo Gear Register Book will be issued upon satisfactory completion of the due inspections and tests under the former register, or the equivalent of an annual cargo gear inspection if no other inspection or test was due.

   If the former Cargo Gear Register Book also covered non-cargo lifting appliances, relevant certificates shall be issued as per Cyprus requirements. Refer also to Certification of non-cargo lifting appliances.

2. Drawing appraisal and thorough examinations and tests are required in the following cases prior to issuing the new Recognised Organisation (RO) Cargo Gear Register Book or entering the appliance in it:

   1. the former Cargo Gear Register Book was not issued by an IACS Society or an internationally recognized competent organization, or

   2. the former Cargo Gear Register Book was not issued in accordance with ILO 152, or

   3. the cargo lifting or non-cargo lifting appliance was not certified.

   Load tests can however be waived for non-cargo lifting appliances of less than one ton of SWL.

   When applicable the required certificates for non-cargo lifting appliances are issued. Refer also to Certification of non-cargo lifting appliances.

Certification of non-cargo lifting appliances

Non-cargo lifting appliances are required to hold dedicated certificates according to the Annex I of the draft regulation appended to Circular N°12/2002 in the case of a passenger ship or Annex III in the case of a ship other than a passenger ship. The Certificates shall be issued regardless of the fact that the ship is issued with a Cargo Gear Register Book or not.

The corresponding certificates are respectively the certificate of fitness of lifting appliances and elevators of passengers ships and the certificate of fitness of lifting appliances (for non-cargo handling item) and elevators of cargo ships over 100 GT, for which the models are available in ASMS Certificates Editor.

1. These certificates shall be issued by the attending surveyor on completion of the inspection requirements and annual verification endorsed. Refer also to Phasing-in of the requirements.

2. Concurrently with the issue of these certificates, non-cargo lifting appliances will be recorded in the Cargo Gear Register Book.

3. The validity of these certificates will be set on the due date of the next quinquennal inspection and load test applicable for the cargo handling appliances otherwise provided on board, or 5 years if no such cargo appliance exists.

Annual operational inspections of elevators

Passenger or crew elevators are the subject of Part II of the draft regulation appended to Circular N°12/2002.

1. With respect to elevators fitted on existing ships, i.e. ships launched before the 1^st June 2002, only annual operational inspections and tests are required as per paragraph 35 of the draft regulation.

2. Refer to paragraph 35(3) of the draft regulation, prior to the annual operational inspection the owner or his representative on board the ship is required to submit a declaration to the effect that the installation has been maintained and that the checks have been carried out according to the recommendations of the manufacturer for the safe operating capability of the elevators.

   Alternatively, a certificate of inspection issued by a maker representative or competent authority against international recognized standards such as the French AFNOR Standard or the European Standard EN 81 or similar may be taken into account in this respect.

3. No certificate shall be issued, nor entry made on the certificates shown in Annexes I (certificate of fitness of lifting appliances and elevators of passengers ships) and III (certificate of fitness of lifting appliances (for non-cargo handling item) and elevators of cargo ships over 100 GT) to the draft regulation, and only a report of inspection, in the attached file “wme 2329”, shall be issued.

4. With respect to elevators fitted on new ships, i.e. ships launched on or after the 1^st June 2002, the full Part II of the draft regulation applies. Compliance with the French AFNOR Standard or EN 81, or similar, are considered acceptable alternative standards, in the scope of these elevators inspections.

Other provisions

With respect to paragraph 17(3) of the draft regulation, there are no provisions for extension in ILO N° 152, and therefore cargo lifting appliances which would be granted such extensions will face the risk of being refused for use in certain ports.

Owners have to be fully and clearly informed about this risk and generally we shall not promote / favour such extensions.

Cyprus Administration has additionally requested that any such extension should be granted by them on case by case basis.

Reports and invoicing

The Tariff of Guide B applies.

Annual operational inspections of elevators are charged on a lumpsum basis of 600 points per elevator.

Miscellaneous technical requirements

Official log books and ship’s articles

(Circular No. 6/2003)

1. The Administration has prepared and issued official log books and ship’s articles, in accordance with the Merchant Shipping (Masters and Seamen) Laws of 1963 to 1997 and Regulation 297/2001. All ships should keep an official log book and a ship’s articles in the appropriate form for each type of ship. Therefore, all Owners and Managers are required to supply their ships with the newly published official log books and ship’s articles that, from now on, will be issued solely by the Deputy Ministry of Shipping.

2. Surveyors shall check that the official log books (bridge) and ship’s articles are available on board. They are available for purchase from the Department’s Headquarters in Limassol and from the Maritime Offices of the Department in Piraeus, Rotterdam, Hamburg, London and New York.

3. The verification of the existence on board of the Official Log Books and Ship's Articles should be considered as an additional requirement of the Cyprus flag with regard to the Safety Management System implemented on board Cyprus ships.

European Marine Equipment Directive 2014/90/EU

(Circular No. 8/2017, in attached file “Circular_8-2017”)

(Circular No. 5/2022, in attached file “Circular 5-2022 (2022-01-31)”)

The Administration inform us of the enactment of the Merchant Shipping (Marine Equipment) Law of 2017 (Law 23(I)/2017) for the purposes of transposition into their national legislation of Directive 2014/90/EU of the European Parliament and of the Council of 23rd July 2014 on marine equipment and repealing Council Directive 96/98/EC.

New MARED equipment provided on board Cyprus flag shall comply with Directive 2014/90/EU, repealing Council Directive 96/98/EC.

(Circular No. 38/2021), in attached file “Circular 2021-38 (2021-10-13)”)

The issue, endorsement and renewal of statutory certificates have been delegated to Recognised Organisation (RO). Thus, when such certificates are issued, endorsed, or renewed, Recognised Organisation (RO) will ascertain that the marine equipment (as defined in Article 2(1) of the Directive) carried on board the ship comply with the requirements of the Directive. If not, Recognised Organisation (RO) will advise the master of the ship and will notify the Administration of the details of non-compliant marine equipment. (For further details refer to Circular No. 38/2021)

This Circular 38/2021 should be carried on board all ships flying the Cyprus flag which are fitted with marine equipment which need to comply with the requirements of the Directive.

For details about “Implementing Regulation (EU) 2024/1975”, refer to Circular No. 25/2024 in attached files.

Instructions to Recognised Organisations dated 28 December 2017

Recognised Organisation (RO) is required to ensure, when issuing, endorsing or renewing the relevant safety certificates, that the equipment on board Cyprus ships for which Recognised Organisation (RO) issues safety certificates complies with the requirements of the MED.

1. Ships transferred under the Cyprus Flag from a non EU Flag (keel laid after 01 May 2004) or ships built and completed outside European Union for a non-EU Flag and registered to Cyprus Flag:

   1. As per Article 7.1 of the MED (section 8(1) of the Law respectively) the ship’s equipment should be MED compliant or equivalent. Furthermore, as per Article 7.3 of the MED (section 8(3) of the Law respectively) equipment which is not MED compliant or equivalent shall be replaced.

   2. Equipment which is not MED approved is considered to be equivalent provided that the following minimum requirements are satisfied:

      • it is type approved in accordance with the relevant international instruments by either: - a RO which is recognised and authorised by the DMS - one of the following competent Authorities: Member States of the EU, USA, Canada, Japan, Rep. of Korea, Australia, China, Norway, Russia.

      • Does not impede the unconditional issuance of the relevant safety certificate in accordance with international conventions.

      • The RO, which is issuing to the ship on behalf of the DMS, the related statutory certificates, is satisfied that the relevant equipment is equivalent to MED.

      • The RO issues an attestation confirming the equivalency according to Article 7.4 of the MED (section 8(4)(a) of the Law respectively) (refer to the model of attestation in Annex I of the attached file). The relevant attestation should be placed on board the ship. A copy of the attestation should be forwarded to the DMS immediately after issuing to the following e-mail address: med@dms.gov.cy

      • the DMS will thereafter issue a certificate which will be forwarded to ship managers who are responsible for replacing the attestation (issued by the RO) with the certificate (issued by DMS) which shall be always on board the ship.

      • Any equipment carried on board pursuant to Article 7.4 of the MED, should be replaced with MED approved equipment when they become time expired or defective.

2. Ships under the Cyprus Flag or ships transferred to the Cyprus Flag from an EU Flag (keel laid after 01 May 2004) or ships built for Cyprus or an EU Flag and registered to Cyprus Flag

   1. The ship’s equipment should be MED compliant. As per Article 4(1) of the MED (section 5(1) of the Law respectively), marine Equipment that is placed on board is required to meet the design, construction and performance requirements of the international instruments as applicable at the time when the equipment is placed on board.

   2. In exceptional circumstances and for justifiable reasons only, when marine equipment needs to be replaced in a port outside the EU where it is not practicable in terms of reasonable time, delay and cost to place on board equipment which bears the wheel mark, the DMS may permit pursuant to Article 32 of the MED (section 32 of the Law respectively), the replacement equipment to be non-MED approved provided the requirements stipulated under paragraphs 2 to 4 of Article 32 (section 32 of the Law respectively) are satisfied. In such case:

      • the application for exemption should be received from the shipowner (accompanied with the appropriate documentation) via the RO which is issuing to the ship on behalf of the DMS, the related statutory certificate and should include the RO’s justification, opinion and recommendation for the case and thereafter the DMS will issue its decision as soon as practicable.

   3. In the unlikely event that any equipment to be placed on board is not MED approved, the DMS may exceptionally permit, pursuant of Article 30, 31 or 32.5 of the MED (sections 30, 31 or 32(5) of the Law respectively) its use provided that the requirements stipulated under the respective Articles 30, 31 or 32.5 of the MED (sections 30, 31 or 32(5) of the Law respectively) are satisfied. In such case:

      • the application should be received from the shipowner via the RO which is issuing to the ship on behalf of the DMS, the related statutory certificate and should include the RO’s justification, opinion and recommendation for the case.

      • the DMS will examine the case as soon as practicable and provided that the requirements stipulated under Articles 30, 31 or 32.5 of the MED (sections 30, 31 or 32(5) of the Law respectively) are satisfied will provide a written permission to the RO to issue to the equipment an attestation in accordance to Article 30.3, 31.a or 32.7 of the MED (section 30(3), 31(a) or 32(7) of the Law respectively) (refer to the model attestation specified in Annex II of the attached file) which shall be carried on board the ship. A copy of the attestation should be forwarded to the DMS immediately after issuing.

      • the DMS will thereafter issue an appropriate certificate in accordance to Article 30.3, 31.a or 32.7 of the MED (section 30(3), 31(a) or 32(7) of the Law respectively) which will be forwarded to ship managers who are responsible fro replacing the attestation (issued by the RO) with the certificate (issued by DMS) which shall be always carried on board the ship.

   4. Any non-MED approved equipment allowed by DMS to be installed pursuant to Articles 30, 31 or 32 of the MED (sections 30, 31 or 32 of the Law respectively) should be replaced with MED approved equipment when they become time expired or defective or when the Commission considers it appropriate.

For further information, refer to the attached file “DMS MED 2014.90.EU INSTRUCTIONS TO ROs OF 28 DECEMBER 2017”.

EU Passenger Ship Safety Certificate

(Circular 7/2021)

Recognised Organisation (RO) is fully authorized to carry out surveys and issue Passenger Ship Safety Certificate according with EU Directive 2009/45/EC as amended, on behalf of the Cyprus Flag.

PSSC (Directive 2009/45/EC)

(Circular 26/2023)

The Passenger Ship Safety Certificate (PSSC) shall be issued in accordance with the new format provided in Annex ll of Directive 2009/45/EC as amended (as shown in attachment to the Circular 26/2023).

It is noted that, pursuant to note (4) of Annex II of Directive 2009/45/EC, the Administration has included the following restriction requirement (to be inserted in the front page of the PSSC in the last row of the table of ship’s particulars, refer to attachment to the Circular 26/2023):The PSSC will be issued for a specific regular service provided that the significant wave height of the sea area is not higher than the one for which the ship can satisfy the specific stability requirements provided in Article 6 and Annex I of Directive 2003/25/EC. The new format of the PSSC shall be used not later than 30/10/2023.

All PSSCs issued under the provisions of Law 190(l)/2020 not being amended with the new format will cease to be valid by 31/12/2023.

Registration of passengers (Directive 98/41/EC)

(Circular 26/2023)

Recognised Organisation (RO) shall verify compliance with the provisions of Articles 8(2) and 10(1) of Directive 98/41/EC during shipboard and office ISM audits.

Special stability requirements (Directive 2003/25/EC)

(Circular 26/2023)

The certificate on stability requirements for ro-ro passenger ships shall indicate the significant wave height up to which the ship can satisfy the specific stability requirements.

Safety requirements for persons with reduced mobility

All passenger ships and passenger high-speed crafts registered under the Cyprus flag are expected to have a plan approved by Recognised Organisation (RO) (issuing the PSSC) in which the following will be indicated:

1. Access to the ship by wheelchair users and other disabled persons;

2. Special parking spaces tor the wheelchair users;

3. Elevators for use by the wheelchair users;

4. Door to public spaces suitable for wheelchair users;

5. Stairways constructed in order to facilitate the climb for elderly and disabled persons;

6. Places reserved for the wheelchair users;

7. Seats suitable for disabled persons;

8. Corridors, doors and rails suitable for elderly and disabled persons;

9. Steps and or ramps for use by elderly and disable persons;

10. Cabins suitable for wheelchair users;

11. Toilets suitable for wheelchair users;

12. Signs and alarms suitable for disabled persons;

13. Means to communicate messages.

Furthermore, the crew shall be issued with clear instructions about the assistance needed by elderly and disabled persons in filing a complaint.

The approved plan shall be submitted to the Administration not later than 01 July 2024.

Ship recycling

Regulation (EU) 1257/2013 on Ship Recycling (SRR)

In respect to the Regulation (EU) 1257/2013 of the European Parliament and of the Council, on Ship Recycling and amending Regulation (EC) No 1013/2006 and Directive 2009/16/EC, Recognised Organisation (RO) is authorized to perform the following Statutory Surveys, Inspections and Certification Services, in accordance with the provisions of the Regulation:

• Initial survey and issuance of Inventory Certificate IHM

• Renewal survey and issuance/endorsement of Inventory Certificate

• Additional Survey and endorsement of Inventory Certificate

• Final survey and issuance of Ready for Recycling certificate

• Withdrawal of certificate

• Rectification of deficiencies found during inspections

• Inspections at the request of a Port State for rectification of deficiencies found during PSC Inspections

This authorization is not limited to vessels classed with Recognised Organisation (RO).

Recognised Organisation (RO) shall advise the Competent Authority promptly, in writing, when a certificate is issued, suspended, withdrawn, cancelled or altered according to the Regulation (EU) 1257/2013, for a ship flying the Cyprus flag. When a certificate is suspended, withdrawn, cancelled or altered the reasons why such action was taken must be communicated to the Competent Authority.

For further information, refer to the Circular No. 29/2015 dated 6 October 2015 in the attached file “CircularNo29-2015”.

Refer also to Circular No. 2/2017 dated 17 January 2017 (in the attached file “Circular_2_2017.pdf”) giving a link:

• to the list of ship recycling facilities

• to the Best Practice Guidance on the Inventory of Hazardous Materials from the European Maritime Safety Agency (EMSA), for the purpose of preparation of the IHM.

Cybutryne

(Circular 29/2023)

The IHM shall be updated, verified and approved for the inclusion of Cybutryne, as applicable, in a survey conducted in accordance with the provisions of Article 8 of Regulation (EU) 1257/2013.

No additional survey, as provided by paragraph 6 of Article 8 of Regulation (EU) 1257/2013, is required if the only item to be examined is the inclusion of Cybutryne in the IHM.

Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ships (HKC)

(Circular 4/2026)

This circular should be kept on board vessels flying the Cyprus flag.

The Hong Kong Convention for the Safe and Environmentally Sound Recycling of Ships enters into force for the Republic of Cyprus on 26 February 2026.

Regulation (EU) 1257/2013 remains fully applicable and consequently:

• the choice of recycling facility continues to be restricted to those included in the European List of approved ship recycling facilities, as referred to in Article 16 of the EU Regulation, and;

• the International Ready for Recycling Certificate shall be issued using the format in the National Certificate part of ASMS2 (see List of National certificates)

• part I of the Inventory of Hazardous Materials must be compiled, where applicable, considering also requirements specific to the EU Regulation, including substances listed in the EU Regulation but not in the Hong Kong Convention.

All existing Cyprus flagged ships must obtain an International Certificate of Inventory of Hazardous Materials:

• At the first harmonised renewal survey on or after 26 February 2026, but no later than 26 June 2030, or

• Before going for recycling, if earlier.

Initial International Certificate of Inventory of Hazardous Materials may be issued without survey (Administratively) to Cyprus ships holding a valid Certificate of Inventory of Hazardous Material (Regulation (EU) 1257/2013), provided all the following conditions are met:

• Recognised Organisation (RO) has issued the Certificate of Inventory of Hazardous Material (Regulation (EU) 1257/2013)

• Prior to issuance, the shipowner shall submit to Recognised Organisation (RO) a written declaration, signed by the shipowner or an authorised representative, confirming that;

  “There has been no change affecting the validity of the EU Certificate, as defined in Article 10(2)(a) of Regulation (EU) No. 1257/2013.”

Recognised Organisation (RO) shall issue an International Certificate of Inventory of Hazardous Materials using the format in the National Certificate part of ASMS2 (see List of National certificates), which shall:

• Bear the same expiry date as the Certificate of Inventory of Hazardous Material (Regulation (EU) 1257/2013); however this date shall not be later than the date of the first harmonised renewal survey on or after 26 February 2026.

• Indicate the same date of completion of survey as shown on the Certificate of Inventory of Hazardous Material (Regulation (EU) 1257/2013)

SPS code

Full authorization has been granted to Recognised Organisation (RO) on initial, renewal - annual / intermediate surveys, approval of plans, manuals etc., and stability approval for the Code of Safety for Special Purpose Ships as per the resolution A.534(13) (refer to Appendix 1 to the Agreement).

(Email from the Administration dated 26/08/2013)

Recognised Organisation (RO) is fully delegated also for the 2008 SPS code (as per the resolution MSC.266(84)).

CSS code

The approval of new lashing rods and extensions designs must be carried out by vessel’s class or any other IACS Member Classification Society.

For further information, refer to the Circular No. 15/2014 in the attached file “CircularNo15-2014”.

Safe Manning Document

(Circular No. 12/2017)

The Administration inform us that subject to the recommendations of IMO Assembly Resolution A.1047(27) “Principles of minimum safe manning” and the full effect of the STCW Manila Amendments since 1st January 2017 it is decided that all Minimum Safe Manning Documents (MSMD) issued by the Deputy Ministry of Shipping (the DMS) prior the 1st of July 2017 will cease to be valid by the end of 2017.

For further information, refer to attached file “Circular 12-2017”.

Certificates of competency

(Circular No. 19/2022)

This Circular provides the list of countries whose certificates of competency are recognised by the Republic of Cyprus.

This Circular must be placed on board vessels flying the Cyprus flag.

Technical standards for certain categories of vessels

(Refer to Circular No. 17/2021 in attached file “Circular 2021-17 (2021-04-13).pdf”)

The Shipping Deputy Ministry (SDM) establishes technical requirements (Standards) for certain categories of vessels with respect to their registration in the Registry of Cyprus Ships. The purpose of the Standards is to specify technical requirements on areas not currently covered by National, European Union, or International Legislation, as well as to inform parties interested in the registration of vessels to whom the Standards apply in the Registry of Cyprus ships, of the available options offered by the SDM.

This Circular No. 17/2021 is supplementary to the relevant Circular currently in force (i.e. Circular No. 6/2022).

The Standards are applicable to the following categories of vessels:

• Category A: Cargo ships of more than 24 metres in load line length and below 500GT.

• Category B: Motor or sailing vessels used for pleasure and engaged in trade, of more than 24 metres in load line length and below 500GT carrying up to 12 passengers. Sail training vessels are also included in this category.

• Category C: Motor or sailing vessels of more than 24 metres in load line length and below 500GT carrying up to 12 passengers, which at the time, are considered to be pleasure vessels not engaged in trade

• Category D: Vessels used for pleasure and engaged in trade carrying from 13 up to 36 passengers.

The Standards apply in particular to Yachts and Mega Yachts.

The Standards will apply to vessels for which the application for their registration in the Registry of Cyprus ships will be made on or after the 15th of April 2021.

Recognised Organisation (RO) is authorized to issue a Statement of Compliance on behalf of the Flag (see Appendix 1 to the Agreement). A specimen of the SoC is provided in Annex 5 of Circular No. 17/2021 and is available in Recognised Organisation (RO) certificate editor.

ISM Code

Authorizations & Instructions

Specific Requirements

Re-activation of laid-up or otherwise out of service ship

(Circular 03/2019, §9, see )

Ship out of service for 3 months or less

1. Ship furnished with an Interim SMC prior its de-activation: No action is required unless Interim SMS is expired and Recognised Organisation (RO) must perform an interim verification and a new Interim SMC to be issued valid for not more than 3 months;

2. Ship furnished with an SMC prior its de-activation: No action is required. If re-activation falls within the window of the intermediate or renewal verification Recognised Organisation (RO) must perform the required verification and the SMC to be endorsed accordingly or a new SMC to be issued with new 5-years validity. If Intermediate verification is overdue or the SMC is expired Recognised Organisation (RO) must perform a renewal verification and a new SMC to be issued with 5-years validity.

Ship out of service for more than 3 months but less than 6 months

1. Ship furnished with an Interim SMC prior its de-activation: Initial verification to be carried out by Recognised Organisation (RO), provided that the Company has carried out an internal audit and the Company’s safety management system has been functioning effectively for at least three months on board the ship, and an SMC to be issued with 5-years validity. If these conditions are not met, Recognised Organisation (RO) shall extend the validity of the existing interim SMC certificate for not more than 3 months. If the Interim SMC is expired Recognised Organisation (RO) must perform an interim verification and a new Interim SMC to be issued valid for not more than 3 months;

2. Ship furnished with an SMC prior its de-activation: Recognised Organisation (RO) must perform an additional verification to the extent of an intermediate verification for reactivation and the existing SMC to be endorsed accordingly. If re-activation falls within the window of the intermediate or renewal verification Recognised Organisation (RO) must perform the required verification and the SMC to be endorsed accordingly or a new SMC to be issued with 5-years validity. If the Intermediate verification is overdue or the certificate is expired Recognised Organisation (RO) must perform a renewal verification and a new SMC to be issued with 5-years validity.

Ship out of service for more than 6 months

The existing SMC is invalid. Recognised Organisation (RO) must perform an interim verification and an Interim SMC to be issued valid for not more than 6 months.

Maritime Cyber Risk Management in Safety Management Systems

(Circular 04/2020)

Noting the objectives of the ISM Code which include, inter alia, the provision of safe practices in ship operation and a safe working environment, the assessment of all identified risks to ships, personnel and the environment, the establishment of appropriate safeguards, and the continuous improvement of safety management skills of personnel ashore and aboard ships, all Management Companies of ships flying the Cyprus flag should address the cyber risks in their safety management system no later than the first annual verification of the company’s Document of Compliance after 1 January 2021.

Recognised Organisation (RO) is expected to verify compliance with the above mentioned requirement during the first annual verification of the company’s Document of Compliance after 1 January 2021.

For further information, refer to attached file “Circular 2020-4 (2020-02-12).pdf”.

Preventing drug and alcohol abuse

(Circular 16/2023)

The shipowners and ship management companies must:

1. adopt policies and procedures to prevent drug and alcohol abuse on ships;

2. educate seafarers on the harmful effects and consequences of the unauthorized possession and abuse of drugs and of alcohol;

3. provide guidance to seafarers on safe and sensible alcohol consumption;

4. identify at an early-stage seafarers who may be abusing drugs or have an alcohol related problem;

5. eliminate the presence of unauthorized drugs on ships;

6. provide confidential advice, support and assistance to any seafarers known to have drug- or alcohol-related problems; and

7. provide instructions to seafarers and the shore-based employees responsible for implementing the drug and alcohol policy.

During the DOC Initial, Annual or Renewal Audit of the Company, and during the SMC Initial, Intermediate or Renewal Audit of the Cyprus flagged vessel, the Recognised Organisation (RO) auditor must monitor the provisions of this Circular 16/2023 with respect to drug and alcohol abuse and document it on his/her report (Item ISM151 is available in the checklist).

The shipowners and ship management companies, in case they perform the drug and alcohol tests on board ships by themselves, must maintain and calibrate the necessary equipment for these tests at the standards and limits specified by the manufacturer of such equipment and document it. Relevant records must be maintained in accordance with Ship’s Safety Management System and be readily available to Recognised Organisation (RO) auditors during above mentioned audits as well as Flag Inspectors during flag inspections.

This Circular 16/2023 must be placed on board vessels flying the Cyprus flag.

ISPS Code

Authorizations & instructions

1. Participation in ISPS initial / intermediate / renewal / additional audits:

   Refer to Revised instructions from DMS to RSOs dated 11/06/14 (file attached)

2. Authorisation of RSO’s - letter dated 23/01/2009 - Recognised Organisation (RO) Ref TEN 16.17.20.03:

   See the attached file “ISPS audits - authorisation of RSO’s”.

3. Implementation of IMO unique company and registered owner identification number scheme (resolution MSC.160(78)) and CSR documents:

   See the attached file “Cyprus Circular No. 5/2009”.

4. ISPS Code requirements:

   Refer to Special Measures to Enhance Maritime Security

   See the attached file “CYPRUS FLAG - ISPS Requirements”. and Refer to Revised instructions from DMS to RSOs dated 11/06/14 (file attached)

5. MSC.1/Circ.1190 - Guidance on the provision of information for identifying ships when transmitting ship security alerts:

   See the attached file “1190”.

Special Measures to Enhance Maritime Security

1. For implementation of Chapter XI-2 of SOLAS 74 as amended and the ISPS, refer to Circular 14/2003 and its annexes a), b), c) and d) in attached file “Circular_2003_14.7z”

2. Amendment of the contact point dedicated to receive ship-to-shore security alerts initiated by a Ship Security Alert System

   As of 1st March 2018 the contact point dedicated to receive ship-to-shore security alerts initiated by a Ship Security Alert System (SSAS) has been amended as follows: ssas@dms.gov.cy

   See the attached file “11-2018 (2018-03-23).pdf”.

MLC, 2006

Scope of authorisation

SPECIFIC FLAG REQUIREMENTS

Refer to THE MARITIME LABOUR CONVENTION 2006 (RATIFICATION) AND FOR MATTERS CONNECTED THEREWITH LAW OF 2012 Law 6(III)/2012 (see attached file)

Extracts PART I – INTRODUCTORY PROVISIONS

Definition:

“seafarer” means any person who is employed in any capacity on board a ship to which this law applies;

The following categories of persons, among others, are exempted:

(i) scientists, researchers, divers, specialist off-shore technicians etc. whose work is not part of the routine business of the ship

(ii) harbour pilots, inspectors, surveyors, auditors, superintendents etc. who although trained and qualified in maritime skills and perform key specialist functions, their work is not part of the routine business of the ship

(iii) guest entertainers, repair technicians, port workers whose work is occasional and short term with their principal place of employment being ashore

(iv) non-marine personnel, employed under outsourced service agreements, the terms of which determine the conditions under which the service provider will supply the necessary personnel;

SCHEDULE PART I PART II

Provided that in case of conflict between the text in Part I and that in Part II of the schedule, the text set out in Part I shall prevail.

7.– (1) Subject to the provisions of subsection (2) of this section, every ship flying the Cyprus flag must have and maintain a Maritime Labour Certificate, issued by the Competent Authority or a Recognized Organization duly authorized by the Competent Authority. The said certificate certifies that the working and living conditions of seafarers on board the ship have been inspected and meet the requirements of this Law and the Regulations made thereunder .

(2) The obligation of subsection (1), applies for ships:

(a) of 500 gross tonnage or over, engaged in international voyages and

(b) of 500 gross tonnage or over, operating from a port or between ports of another country.

(3) Ships not falling within the categories of subsection (2) shall be inspected by the Competent Authority or by a Recognized Organization duly authorized by the Competent Authority, that shall also issue the relevant certificate of inspection, in an interval not exceeding three years, on the basis of the same requirements necessary for ships falling within the categories of subsection (2).

(4) Following a request on behalf of a shipowner, a Maritime Labour Certificate may also be issued for a ship not falling within the categories of subsection (2).

14.– (1) The Maritime Labour Certificate shall be withdrawn by the Competent Authority or the Recognized Organization if there is evidence that the ship does not comply with the requirements of this Law and that any required corrective actions have not been taken.

(2) When considering a certificate withdrawal, the Competent Authority or the Recognized Organization shall take into account the seriousness and the frequency of the deficiencies.

18.–(1) (a) Every seafarer employed on a ship calling at a port of the Republic, has the right to submit a complaint alleging a breach of the requirements of this law to an authorized officer of the port where the ship has called.

(b) The said complaint may also be referred on behalf of the seafarer through a seafarers’ organization.

(2) An authorized officer undertakes the handling of the complaint, applying the provisions of standard A.5.2.2 of the convention.

(3) A public officer to whom the seafarer submits a complaint is obliged to inform the authorized officer.

Extracts from Circular No. 38/2012 - Ships’ cooks certificates (see attached file)

The Republic of Cyprus accepts certificates of ships’ cooks issued by other States which have ratified the Maritime Labour Convention, 2006, (MLC 2006), or the ILO’s certification of ships’ cooks convention, 1946 (Νο. 69).

Furthermore, seafarers may apply for certification as ships’ cooks in the following cases:

1. if they have served at sea for a minimum period of six months and successfully completed an approved training course for cooks, or

2. if they have served at sea as cooks for a minimum period of 24 months, 6 of which within the period 11/5/2010 – 11/5/2012. 2

Seafarers on Cyprus flag ships who fulfill the requirements of either (a) or (b) above, may apply to the Deputy Ministry of Shipping using the attached application form for the issuing of a Cyprus ship’s cook certificate.

Circular 37/2016 - Amendments of 2014 to MLC, 2006

Extract from Circular 37/2016 - Amendments of 2014 to the Code of the Maritime Labour Convention, 2006 - Entry into force on 18 January 2017 relate to Standard A2.5, Repatriation (abandonment of seafarers) and Standard A4.2, Shipowners Liability (claims for compensation in the case of a seafarer´s death or long term disability due to occupational injury or illness)

1. Certification

All Maritime Labour Certificates (MLC) and Declarations of Maritime Labour Compliance (DMLC) issued before 18th January 2017, will remain valid until the first renewal or intermediate inspection. However shipowners must comply with new requirements as from January 18th 2017.

2. Declaration of Maritime Labour Compliance (DMLC)

All DMLC Part I issued prior January 18th 2017, will remain valid until next vessels MLC renewal or intermediate inspection whichever comes first.

For vessels registered under Cyprus flag on or after the 18th January 2017, the amended DMLC Part I will be issued.

For existing vessels although DMLC Part I remains valid, shipowners are expected to update their DMLC II, initially by way of an addendum, to reflect the new requirements and this will be acknowledged in the inspection report produced at the next attendance of the Recognized Organization for MLC, 2006 inspection as will any other consequent changes to MLC documentation, manuals, etc.

Moreover for existing vessels, shipowners shall submit to the DMS/Cyprus-MLC, 2006 Contact Point electronically (E-Mail: mlc@dms.gov.cy ) at approximately 45 days prior next vessels renewal or intermediate inspection, an application duly completed for the issuance of the amended DMLC Part I. The application can be downloaded from official web site.

3. The Seafarers´ Division of the Department will be at the disposal of, Owners, Managers and anyone concerned with the matter for any explanations and clarifications they may require.

It is also noted that the aforementioned Amendments of 2014 to the Code of the Maritime Labour Convention, 2006 will be applicable also by the Cyprus Port State Control authorities to foreign vessels calling at ports of the Republic of Cyprus. Relevant is section 5 of the MLC Ratification Law 6(III)/2012.

This Circular must be placed on board ships flying the Cyprus Flag.

Amendments of 2016 to the MLC, 2006

(Circular No. 2/2019)

These amendments relate to Standard A5.1.3, Appendix A5-II (Maritime Labour Certificates, DMLC) and to Guidelines B4.3.1 (Occupational Accidents, injuries & diseases) and B4.3.6 (Investigations), and enter into force on 8 January 2019.

The Maritime Labour Certificates and Declarations of Maritime Labour Compliance (DMLC) already issued, will remain valid until they are expired. Furthermore, it is expected by the Shipowners / Shipmanagers, to update their policy as well as their procedures, manuals and related documentation to reflect to the new Guidelines B4.3.1&B4.3.6.

For further information, refer to attached file “2-2019 (2019-01-11)”.

Amendments of 2018 to the MLC, 2006

(Circular No. 20/2020)

The Administration has adopted, under the tacit acceptance procedure, the Amendments of 2018 to the Code of the Maritime Labour Convention, 2006. The amendments will enter into force on 26 December 2020.

The Maritime Labour Certificates and Declarations of Maritime Labour Compliance (DMLC) already issued, will remain valid until they are expired.

This circular must be placed on board ships flying the Cyprus Flag.

Amendments of 2022 to the MLC, 2006

(Circular No. 31/2024)

The Administration has adopted, under the tacit acceptance procedure, the Amendments of 2022 to the Code of the Maritime Labour Convention, 2006 which were approved by the 110th Session of the International Labour Conference, and will enter into force on 23 December 2024.

The Maritime Labour Certificates and Declarations of Maritime Labour Compliance will remain valid until they are expired. Shipowners/Shipmanagers are expected to update their (DMLC PII), initially by way of an addendum and also to change their policy, as well as their procedures, manuals and related documentation to reflect the new requirements/ amendments.

Recognised Organisation (RO) shall review compliance with these new 2022 amendments (as of their date of entry into force), in the inspection report produced at the next attendance for MLC, 2006 inspection.

This circular must be placed on board ships flying the Cyprus Flag.

Appendix — Agreement governing the delegation of statutory surveys, inspections and certification services

Agreement

See the attached files:

• “Agreement_RO_Cyprus_23072019”

• “Amendment_Cyprus_RO SA_31032021”

Appendix 1 to the Agreement

Degree of authorization

See the attached file “Appendix1_RO_Cyprus_13052024”.

The letter, in the attached file “Hoisting_lifting_equipment”, referenced 4.7.5.152 and dated 15^th March 2011, confirms that Recognised Organisation (RO) is authorised for the inspection of hoisting and lifting equipment on ships.

The letter, in the attached file “Recognised Organisation (RO) Authorization TS”, confirms that Recognised Organisation (RO) is authorised to provide service and issue the relevant Statement of Compliance with the provisions of the Technical Standards for certain categories of vessels (Circular No. 17/2021).

Appendix 2 to the Agreement

Reporting arrangements to the competent Authority

See the attached file “Appendix2_RO_Cyprus_23072019”.

Appendix — Agreement in Greek language

Agreement in Greek language

See the attached files:

• “Agreement_RO_Cyprus_Greek_23072019”

• “Amendment_Cyprus_RO SA_31032021_Greek”

Appendix — Guidelines and procedure for the issuance of multiple international Loadline certificate (1966)

Application

The following guidelines apply to cargo ships as defined in SOLAS 74 as amended, Regulation 1/2(g), except chemical tankers and gas carriers as defined in Regulation II-1/3.19 and II-1/3.20 respectively.

For the latter types of vessels, those concerned should contact the Deputy Ministry of Shipping (the Department), which will consider the matter on a case by case basis.

Documentation

The following information and documents should reach the Department:

1. Application from the owner requesting the issue of more than one International Load Line Certificates (1966) (ILLC), indicating the moulded draught(s) and the corresponding moulded displacement and deadweight for which they seek certification of their vessel (hereinafter referred as “alternative freeboards”);

2. General Arrangement drawing of the ship;

3. Calculations of the minimum geometric freeboard, in accordance with the requirements of 66 ILLC;

4. The maximum moulded scantling draught of the ship;

5. Copy of the record of conditions of assignment of freeboard;

6. In case the ship will be assigned a maximum draught on the basis of reduced Type “B” freeboard, copies of the relevant stability calculations;

7. In case the keel of the ship is / was laid on or after the 1 February 1992 and the requirements of Part B-1 of Chapter II-1 of SOLAS 74 as amended are applicable, the maximum subdivision draught for which the ship complies with the said requirements;

8. In case the ship is an oil tanker, as defined in Regulation I/1(4) of Annex I of MARPOL 73/78 as amended, the range of operating draughts for which she complies with the applicable requirements of Chapter III of Annex I of MARPOL 73/78 as amended.

Upon receipt of the aforesaid, the Department will examined the information and documents submitted and will issue appropriate instructions to the Classification Society of the ship (Society) and her owner.

It should be noted that ILLC, for alternative freeboard, should only be issued after receipt of written instructions from this Department.

Copies of all ILLC certificates to be issued should be immediately forwarded to the Department.

Stability information

It should be noted that in view of the fact that the ship will be subject to control whilst at the ports of other Contracting Governments to SOLAS 74 as amended and / or 66 ILLC, she should comply at all times with all statutory requirements applicable to her as a result of the ILLC in force.

Therefore, there should be on board appropriate approved stability documentation corresponding to the maximum and each of the alternative draughts the ship may be allowed to operate.

In particular, for each of the ILLC, the ship will be issued with, there should be:

1. Stability information as required by Regulation 10 of Annex I of the 66 ILLC. These information may be contained in a single document, provided additional loading cases are included corresponding to the alternative draught(s); and

2. In the case of the keel of the ship was laid on or after the 1 February 1992 and Part B-1 of Chapter II-1 of SOLAS 74 as amended applies, subdivision and damage stability documentation in accordance with the requirements of the said Part.

3. In case the ship is an oil tanker, as defined in Regulation I/1(4) of Annex I of MARPOL 73/78 as amended, subdivision and stability documentation complying with the applicable requirements of Chapter III of Annex I of MARPOL 73/78 as amended covering the range of the ship’s operating draughts.

Assignment of freeboards and markings

The ship should be assigned with minimum freeboards in accordance with the provisions of Regulation 40 of Annex I of 66 ILLC, for the maximum permissible and each of the alternative draughts.

For each of the draughts, a set of loadline marks and the lines to be used with the loadline marks (hereinafter referred to as “loadline marks”) - Regulations 5 and 6 of said Convention - shall be permanently marked, on each side of the ship in accordance with the requirements of Regulation 8 - Details of Markings.

Issue, validity and custody of certificates and endorsement following the completion of a periodical loadline inspection

After the loadline marks have been verified by the Society, the ship should issued with certificates indicating the minimum freeboards corresponding to each of the draughts the ship may / has been permitted to operate.

The said certificates should have the same date of expiry as the one on board the ship at the time the alternative certificates will be issued, or in case they are issued on completion of an initial survey, as defined in Article 14(1)(a) of 66 ILLC, all of them should have the same expiry date.

All loadline certificates that the ship may be allowed to hold should be endorsed, in accordance with Article 14(2) of the convention by the attending surveyor, on satisfactory completion of a periodical Loadline inspection specified in Article 14(1)(c) of 66 ILLC.

The position of the alternative loadline marks is to be verified at each periodical Loadline inspection and periodical Loadline renewal survey.

It is the responsibility of the owner to instruct the master that he should ensure that, at all times, only the loadline mark and the lines used with the loadline mark corresponding to the certificate in force are shown.

The certificate(s) not in use should be placed in an envelope and sealed and should be at all times kept under the master’s custody, separately from the other certificate(s) of the ship.

Alterations

Changes in the loadline marks may conducted only in the presence and under the surveillance of the surveyor(s) of the society, who should:

1. obtain from the master the sealed envelope containing the certificate corresponding to the new draught and open it;

2. verify that the loadline marks corresponding to the new draught are correctly marked and all other marks have been painted over;

3. counter-sign the relevant log book entry stated in paragraph Applicable statutory requirements below;

4. seal the certificate which will not be used in an envelope and hand it to the master. The place, date and time of sealing of the certificate should be marked on the envelope and certified by the attending surveyor;

5. advise this Department the place, date and time of the alteration.

Untitled

If the ship is trading in areas where the Society has no local representatives neither a representative of one of the societies with which the Society concerned has an agreement of co-operation and or substitution is available, then changes in the loadline marks may be conducted in the presence, under the surveillance and with the responsibility of the master who should, provided the conditions set out in paragraphs Untitled. and Untitled have been met:

1. open the sealed envelope containing the certificate corresponding to the new draught,

2. verify that the loadline marks corresponding to the new draught are correctly marked and all other marks have been painted over,

3. make the relevant log book entry, as stated in paragraph Applicable statutory requirements, which should be counter-signed by the chief engineer,

4. seal the certificate which is not in use in an envelope. The place, date and time of sealing of the certificate should be marked on the envelope, signed by the master and counter-signed by the chief engineer,

5. advise the Society concerned and this Department that he has changed the loadline marks of his ship, in accordance with these instructions. His communication should indicate the place, date and time of the alteration.

Untitled

In the case set out in Untitled above, the owner is expected to give a prior notice to this Department, in which they should indicate the place and date on which they anticipate the alteration to take place.

Their communication should be accompanied by a statement from the Society attesting that the alteration cannot be carried out in the presence of its surveyors.

Untitled

In the case set out in Untitled. above, the alteration of the ship loadline marks should not be effected without the master receiving the written agreement / instructions of the Department.

Untitled

The master should, each time an alteration takes place, make and sign an entry in the official log book of the ship in the form of:

“This is to certify that the International Load line Certificate (1966) No. <.....................> issued at <.....................>, on <....................> valid until <.....................> corresponding to a maximum summer draught of <...................> and minimum summer freeboard of <..................> is in force with respect to this vessel as from <..................> hours local time of the <Date>”.

Applicable statutory requirements

Irrespective of the International Load Line Certificate (1966) or the International Tonnage Certificate (1969) which will be in force for the ship at any time, she must, at all times, comply with the Load Line, Safety and Pollution Prevention requirements applicable to her for her maximum deadweight / minimum assigned summer freeboard and maximum gross tonnage.

International tonnage certificate (1969)

In the light of the provision of Regulations 5(2) and 5(3) of Tonnage 69 and the requirement for a lapse of not less than 12 months between the issue of successive International Tonnage Certificates (1969) [ITC 5(69)], as far as this relates to changes in the net tonnage of the ship - the Department is obliged to draw the attention of the owner to the fact that only the issue of one ITC (69) may be possible and, in particular, of that corresponding to the maximum permissible draught which, in turn, will be used to calculate the net tonnage of the ship.

In view of the aforesaid, occasions may arise during which the maximum moulded draught as indicated on the ITC (69) and the maximum operating draught of the ship and the associated minimum freeboards as indicated on the loadline certificate the ship will be using may not agree. For this reason, the following entry should be made under “Remarks” on the ITC (69).

“The Government of the Republic of Cyprus has permitted to be assigned an alternative (reduced) moulded draught.

The alternative draught, from that shown on the present certificate, is <value of reduced draught, in metres> and corresponds to a minimum summer freeboard of <summer freeboard corresponding to the reduced draught, in millimetres>.

The maximum moulded draught applicable to the vessel at any time, is attested by the International Load Line Certificate (1966) in force for the vessel”.

Appendix — Cyprus Circulars

General

Circulars and all subsequent clarifications can be found on web page:

https://www.gov.cy/dms/en/documents/?q_content_type=circulars

Appendix — Survey/Audit checklists

Checklist for survey of ILO Items

See the attached file “Check list for survey of ILO Items”.

ISM Audit Checklist

See the attached file “ISM Audit Check-list”.

Appendix — Document model to the Administration

News buildings & Transfer of Class

The following models are available in “MOC Certificate Editor”

• New buildings - Registration to Cyprus flag of a new ship

• Transfer of class - Registration to Cyprus flag of a CAC (Recognised Organisation (RO) as gaining Society)

• Transfer of class - Registration of a CAC (Recognised Organisation (RO) as losing Society)

Detention of Cyprus vessels

See the attached file “Detention of Cyprus vessels”.

Ships in Service - Registration to Cyprus flag of a ship already classed with Recognised Organisation (RO)

See the attached file “fax model to the administration”

Appendix — Specific Certificates: National and bilingual International certificates.

List of National certificates

- Document of Compliance (ISM Company) Interim, Short term and Definitive

- Safety Management Certificate (ISM Ship) Interim, Short term and Definitive

- International Ship Security Certificate Interim, Short term and Definitive

- Maritime Labour Certificate Interim, Short term and Definitive

- Statement of Compliance issued under the provisions of the Circular 17/2021 (Technical standards for certain categories of vessels)

- International Certificate on Inventory of Hazardous Materials

- International Ready for Recycling Certificate

- Declaration by the RO issued under the provisions of the Circular 17/2026