Denmark - Specific requirements by the Danish Administration

Flag instructions relating to statutory surveys

Flag procedural requirements

General policy

Agreement

The current version is the “Danish RO Agreement 2015” which has entered into force on the 4^th May 2015 and its “Annex to the Danish RO Agreement 2015 of 22 November 2024” (see respectively Agreement governing the authorisation to undertake statutory certification services and Annex to the Agreement).

Recognised Organisation (RO) has authorization to perform statutory certification only to vessels classed by Recognised Organisation (RO), except for the following certification activities:

• ISM,

• ISPS,

• MLC,

• Fuel oil consumption reporting (DCS),

• Operational carbon intensity rating (CII),

• Ship recycling regulation,

• Declaration of MARPOL Electronic Record Book.

DMA way of communication - RO relations team

Within the DMA a RO relations function has been established in order to provide a single point of contact for the RO. The official e-mail adress of the RO relations team is: ro@dma.dk. The preferred way of communication is by email.

(Re. 3 of the summary of annual RO meeting on 3 October 2014)

The Recognised Organisation (RO) contact point for communication with the DMA RO relation team (short term certificate, exemption, etc.) is the Recognised Organisation (RO) CSC Copenhagen. (All communications from other Recognised Organisation (RO) offices are to pass through the Recognised Organisation (RO) CSC Copenhagen (DNK_CSC), who will in turn contact the DMA RO relation team.)

Requests concerning specific ships, e.g. during new building, conversion or flagging in to Danish flag, shall be directed to the DMA RO relations team. If the responsible DMA ship surveyor is known to Recognised Organisation (RO), direct contact may be made.

Outside normal DMA working hours and in case of accidents or serious incidents only, contact may be made to the DMA duty officer by telephone: +45 7219 6000.

Annual reporting scheme

Refer to the DMA Circular no. 015 in the attached file “DMAcircular015”.

Surveys and issuance of certificates

Supervision

(Annual Class meeting 02/2009)

All surveys shall be carried out in accordance with the relevant SOLAS and MARPOL regulations. The DMA will under no circumstances accept overdue certificates and no exemptions will be given if not permitted by the convention / regulation in question.

Change of flag

(Annual class meeting 11/2007)

No recommendation, memorandas, condition of class, etc. must be outstanding before Recognised Organisation (RO) issues full term certificates. Certificates should only be issued if the ship complies with all the requirements of the convention.

In case of older ships, the DMA will assess if it necessary to send DMA’s surveyor to survey the ship.

“To whom it may concern” letters should be avoided as far as possible.

(Annual DMA / RO meeting 2/2009)

Care shall be taken that the spelling of the vessels name and homeport on the certificates is identical to the name on the vessels side, including specific Danish letters.

Passenger ships

SOLAS certification of passenger ships is not delegated to the Society.

Recognised Organisation (RO) is authorised to carry out the bottom surveys in accordance with IMO Resolution A.1053(27) as amended (refer to Bottom surveys).

Additionally, Recognised Organisation (RO) is authorised to approve passenger ship stability and to carry out radio survey.

Passenger vessels in national trade

Partial authorisation: Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 23.2 and 13.1

Recognised Organisation (RO) is authorised to carry out the required inspections of the outside of a passenger ship’s bottom (bottom survey).

Additionally, Recognised Organisation (RO) is authorised to approve passenger ship stability.

Recognised Organisation (RO) is authorized for load line certification to passenger vessels in national trade.

Danish regulation on passenger ships in national trade:

• Order 1821 of 18/9-2021: Ships (steel or alu.) with a length L = 24 m.

• Order 1817 of 15/9-2021: All other passenger ships in national trade (Order 1821 and 1817 together fully replaces Notice D)

• Order 1818 of 15/09/2021: National supplemental regulation for Cargo- and passenger-ships

All three orders are also in force for Greenland.

Type A ships are SOLAS ships with a EU Passenger Ship Certificate “on top of” the SOLAS certificates. The EU certificate is conditional on the validity of all SOLAS/MARPOL Certificates.

Any Exemptions or equivalences for ships covered by EU-directive 45/2009 (order 1821) must be approved by the EU Commission, which entails a 6 months standstill period after the application has been approved by the DMA, until any approval may be confirmed.

Passenger vessels less than 24 m are today covered by national legislation only.

Non-convention certificates

Recognised Organisation (RO) may issue non-convention certificates, Statements of Compliance and To Whom It May Concern letters, as long as there is no doubt that it is not issued on behalf of the DMA or the Government of the Kingdom of Denmark.

Such documents shall therefore not be issued on behalf of the Administration, i.e. the sentence “this certificate is issued on behalf of the Government of the Kingdom of Denmark” shall not be entered on such certificates.

Recognised Organisation (RO) may issue non-convention certificates, Statements of Compliance and To Whom It May Concern letters, on behalf of the DMA or the Government of the Kingdom of Denmark, only if specifically authorised by the DMA.

Fishing vessels of 15 metres in length and above

Partial authorisation: Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 23.3.

Vessels registered with the Danish International Register (DIS)

DIS ships are adhering to the same regulations as Danish ships. Should information be needed, contact CSC Copenhagen.

Refer also to the following attached files:

• DMA Circular 001 (Danish national legislation)

• “Information to shipyards 19032014” and “Information to shipowners on DIS 19032014” (for newbuildings and transfers to DIS)

Laid up

(Annual DMA / RO meeting 2/2009)

It is the Danish Costal Authority who is responsible for the ships laid up in Danish waters.

New buildings

Recognised Organisation (RO) is instructed to submit documentation to the DMA for information, clearly marked with the ships name and identification (IMO number).

Interpretations, equivalents and exemptions

Interpretations and equivalents

Recognised Organisation (RO) shall decide on interpretations and equivalents within the framework of the Agreement and according to the following hierarchy:

1. Danish Law

2. Orders, regulations, interpretations and circulars, etc. issued by the DMA.

3. Regulations, interpretations and other communications issued by the European Community.

4. Resolutions, circulars and other statutory documents issued by the IMO.

5. Procedures, regulations and interpretations issued by the entity referred to in article 11 of the RO Regulation (QACE)

6. Procedures, regulations and interpretations issued by IACS.

If no rules or guidance is available for Recognised Organisation (RO) decisions on interpretations and equivalents according to the above hierarchy, Recognised Organisation (RO) shall make a motivated proposal to the DMA for final decision.

For fishing vessels and passenger ships in national trade, all interpretations and equivalents shall, based on Recognised Organisation (RO)’s motivated proposal, be approved by the DMA, in order to ensure the proper notification of the EU Commission.

Final interpretations of the applicable instruments as well as the final determination of equivalents or the final acceptance of substitutes to the requirements of the applicable instruments remain the prerogative of the DMA. Recognised Organisation (RO) shall cooperate in their establishment as necessary.

Exemptions

Before the first issue of any exemptions from the requirements stipulated in any of the mentioned conventions or instruments, Recognised Organisation (RO) shall, based on a motivated application, obtain approval from the DMA.

Any survey and certification related thereto shall normally be carried out by Recognised Organisation (RO), unless DMA instructs Recognised Organisation (RO) otherwise.

Renewal survey and endorsements or reissue of exemption certificates shall be carried out by Recognised Organisation (RO).

Roadmap for processing requests for interpretations, equivalents and exemptions

(DMA RO Circular 031 and Request form_DMA_Circ031 in attached files)

Requests to the DMA for interpretations, equivalents and exemptions shall always be known to the owner of the ship or MODU in question, but the owner, a consultant, a shipyard or Recognised Organisation (RO) may draw up the formal request on behalf of the owner.

The request shall be forwarded to Recognised Organisation (RO), which shall process the request and make any necessary plan approvals before forwarding its well-founded recommendation, including all relevant supporting documentation, calculations and suggested conditions to the DMA for final decision.

The DMA may add conditions or comments to the recommendations made by the RO.

If the request is related to alternative designs or equivalent arrangements, Recognised Organisation (RO) shall submit a motivated proposal for the approval process in accordance with MSC Circ. 1455 or other IMO guidelines, as deemed relevant.

Exemptions from the requirements in MLC can only be granted by the DMA after consultation with ship owners and relevant seafarer organizations. Even though Recognised Organisation (RO) is authorised to carry out MLC surveys and certification on behalf of the DMA, Recognised Organisation (RO) is not a part of the ILO tripartite system on which the MLC is based.

During the survey and/or certification process, Recognised Organisation (RO) must ensure that exemption applications and non-compliances are identified, and forward necessary documentation to the DMA for further handling.

Recognised Organisation (RO) must ensure that any required exemption for all vessels of any size is granted prior to the issuance of certificates. For new buildings, all exemptions must be handled as early as possible and finalised during the design phase.

For the flow of requests to the DMA for interpretations, equivalents and exemptions, refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 1, paragraph 6.

Motivated proposals by Recognised Organisation (RO) are to follow the template requested by the DMA:

• Statement (nature of issue, e.g. requirement of an exemption, equivalence, guidance, interpretation,etc.)

• Argumentation (why is this an issue)

• Objective data (IMO performance standards, other of which the recommendation is based on, riskassessment (data in favor))

• Consequences (impact if statutory requirements are followed or if proposed/recommendation isfollowed)

• Legal reference (statutory requirement, exemption/equivalence possibility, etc.)

• Additional comments (e.g. exceptional circumstances)

• Conclusion (recommendation by class)

DMA suggest that Recognised Organisation (RO) check GISIS to see which information on legal reference the DMA must provide.This will be the information requested by the DMA.

As regards to MLC, it should be a statement of facts rather than a motivated proposal.

A request form should be filled and sent to ro@dma.dk (see DMA RO Circular 031 and Request form_DMA_Circ031 in attached files).

Temporary remedies

In instances where, temporarily, the requirements of an applicable instrument cannot be met under particular circumstances, the surveyor shall decide on such measures or supplementary equipment as may be available to allow the vessel to proceed to a suitable port where permanent repairs or rectification can be performed or replacement equipment fitted.

The surveyor shall furnish the vessel with a short term certificate relevant to the action taken and suspend the corresponding full term certificate.

(Re. 11 of the summary of annual RO meeting on 3 October 2014)

Recognised Organisation (RO) shall then inform the DMA without undue delay. A three-day tacit acceptance period applies for the DMA, from the date Recognised Organisation (RO) has informed the DMA that it has issued a short term certificate. Recognised Organisation (RO) has not to await the expiry of this period, but can proceed and issue the certificate concerned.

An email, describing the reason for the requirements of an applicable instrument cannot be met, the measures or supplementary equipment specified as well as the time limit for permanent repairs or rectification and including a risk assessment, shall without undue delay be forwarded to the DMA for information.

Untitled

(Re. 11 of the summary of annual RO meeting on 3 October 2014)

In case of minor statutory findings relating also to Recognised Organisation (RO) classification rules, the issue can be handled through the classification certificate only, i.e. a class recommendation may be issued.

Port State Control

(Annual DMA / RO meeting 2/2009)

In case of detention, an appeal can be submitted to the Paris MOU review panel.

It can be done by the ROs themselves, but it is recommended that it is done by the DMA.

An appeal shall be submitted within 120 days.

(Annual DMA / RO meeting 10/2021)

(Information to RO “DMA procedure for monitoring of ROs as regards Port State Control” in attached files)

Mimimum criteria for requested Recognised Organisation (RO) actions:

• Minimum 5 deficiencies reported in a PSC inspection

• Detention

• ISM / ISM related deficiencies

• Deficiency / deficiencies found critical and requiring follow-up

• Accidents / Incidents

DMA is aware that Owners do not always report PSC inspections to Recognised Organisation (RO) and Recognised Organisation (RO) cannot initiate inspections on board ships unless requested to do so.

DMA requests:

• Recognised Organisation (RO) to follow-up on a PSC inspection if requested by DMA (Recognised Organisation (RO) is always informed by the Administration and can take appropriate actions)

• state findings and conclusion,

• if no follow-up inspection is conducted, Recognised Organisation (RO) to state its intentions and basis for decision.

Additional Danish regulations

Danish Regulations are listed in the tables of the Annex of the Agreement (see Annex to the Agreement).

They address ships falling under the scope of the SOLAS Convention, LL Convention and MARPOL Convention and, in addition, non-convention ships.

These provisions are applicable in addition to the Convention requirements.

The Annex to the Agreement contains references to Danish Acts, orders and technical regulations included in the scope of authorisation. The content of these rules and regulations are not published in the Annex, but may be accessed through the DMA website: www.dma.dk.

All footnotes in Danish national regulations shall be treated according to resolution A.911(22).

The Annex to the Agreement makes reference only to the latest revision known at the time of issue of this Annex of international and national regulations. Relevant Danish Acts and other regulations are published on the official Danish web-site: www.retsinformation.dk.

Refer also to the Danish legislation through the following link: https://dma.dk/growth-and-framework-conditions/rules-and-legislation

The DMA circulars are available through:

https://dma.dk/growth-and-framework-conditions/rules-and-legislation/circulars-archive

For the Danish national legislation, DMA refers to DMA RO Circular no. 001 (attached file) and the Danish orders, where Danish national requirements are written in italics.

Ships using LNG as marine fuel

(DMA email dated 15/01/2018)

The DMA inform us as follows:

Quote The applicable rules and requirements for Danish ships using LNG as marine fuel is the IGF Code in accordance with SOLAS chapter II-1, regulation 56. The DMA Circular DMA18 is out dated and should be deleted. Unquote

Information regarding electronic ship certificates

(Marine Circular 2016-06)

From 24 June 2016 the Kingdom of Denmark issue ship certificates in electronic format.

These certificates must at all times be considered as valid in accordance with applicable regulations. The certificates contain the coat of arms in blue in the upper left corner, and electronic signature of an authorized inspector together with the stamp of the Danish Maritime Authority.

For the purpose of checking the validity and authenticity of the ship certificates, all certificates have a unique tracking identification number, for example tracking no.: 4168728-6705325-07-03-2016.

Verification of tracking no. and the certificate in general may be done:

1. on the DMA webpage www.dma.dk

2. by email at the following address sfs@dma.dk

3. 24/7 by phone +45 91376000

The certificates are transmitted electronically and are protected by encryption and digital file signature from alteration or tampering. They can be presented either electronically on a computer screen or in a printed colour version.

For further information refer to attached file “Information regarding electronic ship certificates.pdf”

Remote surveys and audits

(DMA RO Circular No. 032)

Remote surveys

The DMA does not allow full periodical surveys to be carried out remotely (except stand-alone verification of periodical radio survey, when the vessel has been attended by an authorised service technician).

The DMA accepts the following remote surveys:

• occasional surveys,

• survey of minor outstanding items after a periodical survey,

• stand-alone periodical radio surveys,

• handling of conditions etc.

The following considerations shall be addressed by Recognised Organisation (RO):

• Justification for the use of remote methods for the survey.

• The scope of the remote survey, with consideration to those items that should be verified remotely for compliance with classification and/or statutory requirements, including applicable performance standards or acceptance criteria, shall achieve the same level of assurance and equivalence when compared to physically attended surveys. Items that cannot be verified remotely shall be verified by on-site survey.

• Recognised Organisation (RO) shall assess the vessel’s general performance.

• Recognised Organisation (RO) shall assess whether the scope of the remote survey compromises the safety of the vessel, crew or the environment.

• Procedures in place ensuring assessment of appropriate means of how the remote survey will be carried out (eg. video streaming, pictures, Master’s statement, technician’s reports etc.).

• The qualifications of crew involved in the physical survey activities on board ship and of Recognised Organisation (RO) surveyors performing remote survey.

• Availability of crew with reference to rest hour considerations.

If Recognised Organisation (RO) assesses a remote survey is possible, as per above mentioned considerations, the survey can be carried out. If Recognised Organisation (RO) has any doubts, the DMA shall be contacted for acceptance.

After the survey, Recognised Organisation (RO) sends a short notification to the DMA (ro@dma.dk) with the following information:

• Type of remote survey conducted.

• The result.

• If it has been decided to follow up with on-site attendance.

• When the on-site attendance, if any, is planned (eg. asap, next periodical survey etc.).

Remote audits

SMC, ISSC, MLC

Remote audit/verification for Interim/Initial/Intermediate/Renewal of SMC, ISSC and MLC shall only be considered for situations, where it is impossible for the surveyor to attend the vessel. This requires exceptional circumstances such as COVID-19 restrictions, extreme weather condition etc.

The DMA handles requests for remote audits/verifications case-by-case. Requests shall follow the “Roadmap for processing requests for interpretations, equivalents and exemptions” (see Roadmap for processing requests for interpretations, equivalents and exemptions) as laid out in the Annex to the RO agreement, section 6. The following factors shall be included in the request:

• Recognised Organisation (RO) shall justify why a surveyor cannot attend the vessel.

• Recognised Organisation (RO) must prepare a plan for how the audit can be performed remotely and a risk assessment of whether the audit can cover the full scope.

• In the risk assessment the DMA expects Recognised Organisation (RO) to take account for following considerations:

  • The vessel is ready for remote audit/veri{cation with regard to online connection for web-meeting and sharing of documents.

  • Plans are in place for a “tour of the vessel.”

  • Is it ensured that interviews can take place in solitary, to enable the crewmember to speak in confidence.

  • Consideration for GDPR is in place when transferring data and documents to and from the Recognised Organisation (RO) auditor

  • The vessel’s general performance.

  • The qualifications of crew involved on board the ship and of the auditors performing remote audits/verifications.

  • Availability of crew with reference to rest hour considerations.

DOC

The DMA can accept remote and partly remote audit of DOC, based on a request by Recognised Organisation (RO). The following factors shall be included in the request:

• It must be justified why a remote audit is requested. (I.e. travelling restrictions, synergy of auditing main and branch offices simultaneously etc.)

• Recognised Organisation (RO) must prepare a plan for how the audit can be performed remotely and an assessment of whether the audit can cover the full scope.

• The DMA expects Recognised Organisation (RO) to take into account at least the following considerations:

  • It has been tested that an online connection can be established for interview and sharing documents

  • GDPR has been taken into account when sending documents to Recognised Organisation (RO)

  • The company's general performance.

If Recognised Organisation (RO) assesses that, a remote audit/verification is possible a request shall be sent to the DMA (ro@dma.dk). The request shall contain above listed considerations and Recognised Organisation (RO)’s recommendation of a remote audit/verification.

The DMA will revert with refusal or accept (and conditions if any) – or additional questions.

After the audit and if requested by the DMA, the Recognised Organisation (RO) reverts with a short notification to the DMA on the result, and on whether it has been decided to follow up with on-site attendance.

Completion of the remote survey/audit/verification

If the remote survey/audit/verification in any way is not to the satisfaction of the Recognised Organisation (RO) auditor it shall be followed up with on-site attendance as soon as the situation allows.

If the auditor finds the remote survey/audit/verfication to be conducted to his/her satisfaction, it shall be regarded as fully completed

Annual reporting

Recognised Organisation (RO) shall report the total number of remote surveys/audits carried out via the annual reporting scheme on vessels flying the Danish flag (See DMA RO Circular 015).

Electronic log books

(RO meeting dated 3 November 2022)

In Danish Order no. 28 of 10 January 2019 on ship’s log books §6 and §7 the possibility of using electronically log books are given.

The conditions are:

• Mechanical and electronic records must be of such a nature that they cannot be changed later. Electronic entries must require the use of a personal code.

• Electronically stored records must be secured by a daily back-up copy.

• Any log book and electronic records must be stored as set out in Part 18 of the Merchant Shipping Act.

Vessels can choose any type of log book, in accordance with the conditions stated in Order 28.

No approval and no Declaration of Conformity are required. The order applies to Danish vessels, and is in accordance with the IMO guidelines for recording of events related to navigation (IMO RES A.916(22)).

For approval of MARPOL Electronic Record Books, refer to Electronic Record Books.

LL 66

Load Line certificate

Refer to the Danish national legislation in Additional Danish regulations and to the Annex to the Agreement (see Annex to the Agreement) Chapter 2, paragraph 13.

Load Lines marking for vessels of 24m in length and above

(Danish national legislation in Additional Danish regulations)

1. Where a load line certificate is issued by the Danish Maritime Authority, D-L (Danish LoadLine) is marked (see Figure).

2. Where a load line certificate is issued by a recognised organisation, it is marked with the Organisation's chosen letters.

3. On ships changing f|ags or recognised organisations, it can be accepted that the existing letters placed to indicate the ship's previous issuer of the international load line certificate are retained.

4. The stem and stern post shall be provided with draught marks in decimetres on both sides. Such marks shall be placed as close to the perpendiculars as possible.

Reference is also made to SOLAS Chapter II-1, Regulation 13, on sub-division load lines in passenger ships.

Surveys and certificates

(Danish national legislation in Additional Danish regulations)

Freeboard-related conditions shall be surveyed in accordance with the provisions of article 14 of the Convention on Load Lines.An international load line certificate shall be issued to ships that have been surveyed and marked in accordance with the Convention on Load Lines and that comply with Notice B.The validity and duration of certificates have been laid down in article 19 of the Convention on Load Lines.

Multiple Load Line

With regards to Multiple Load Lines, refer to relevant circulars on the DMA website.

(Email from DMA dated 25/10/2017)

As an alternative, the DMA has decided to accept that the Master of a vessel with multiple load lines can conduct the change of load line marks and corresponding certificate without attendance of the Recognised Organisation (RO) surveyor, provided changes are performed in accordance with "To whom it may concern” letter (see attached file “To whom it may concern - Multiple Load Lines”).

Compliance with defined/agreed Owner’s procedures included in the Safety Management System (SMS) will be monitored by the RO at each vessel and company ISM audit, as part of the normal random sampling process.

This “To whom it may concern” letter shall be kept on board any vessels using this procedure.

Application of Chapter II-5 N (“Load Lines”) of Notice B

(Danish national legislation in Additional Danish regulations)

This chapter contains regulations implementing, expanding or deviating from the provisions of the Convention on Load Lines.

Unless expressly provided otherwise, this chapter shall apply to ships of a length of or above 24 m and to ships below 24 m the keels of which are laid on or after 1 January 2002.

Protection of the crew

(Danish national legislation in Additional Danish regulations)

Arrangements for the protection of the crew, as stipulated in regulation 25(4) and in regulation 26(2) and (3) of the Convention on Load Lines and in chapter II-1, regulation 3-3 of Notice B for tankers, shall be carried out in accordance with the rules of a recognized classification society.

Application of Part A (“Load lines for ships with a length of 24 m or more”) of Chapter II-5 N of Notice B

(Danish national legislation in Additional Danish regulations)

This section shall apply to ships of a length of 24 m or more.

Ships the keels of which are laid before 1 January 2002 and only engaged in domestic trade shall comply with the regulations in force until then. For ships with a gross tonnage below 500, the provisions on surveys and certificates in regulation 13 shall apply, and for ships with a gross tonnage of 500 or more, surveys of the freeboard-related conditions shall be carried out in connection with the surveys stipulated in chapter I, regulation 10(a)(ii).

Structure and freeboard-related conditions

(Danish national legislation in Additional Danish regulations)

Unless expressly provided otherwise in Part A (“Load lines for ships with a length of 24 m or more”) of Chapter II-5 N of Notice B, ships engaged on both domestic and international voyages shall comply with the provisions of the Convention on Load Lines.

SOLAS 74

Cargo Ship Safety Construction Certificate

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 15.2.

Approval of intact and damage stability

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 14.20.

Stability information for passenger ships and cargo ships

Refer to the Danish national legislation (see Additional Danish regulations)

Steering gears

When the steering gear compartment (including components) cannot be separated from machinery spaces, Recognised Organisation (RO) shall consult the DMA.

Bottom surveys

(Annual DMS / RO meeting 02/2009)

There shall be no more than 36 months between 2 bottom surveys. This periodicity shall be strictly adhered to.

Stability calculation by computer

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 14.19.

Drainage arrangement

(SOLAS II-2/20.6.1.4, as amended by MSC.256(84))

On Danish ships, with closed vehicles and ro-ro spaces and special category spaces, protected by fixed pressure water-spraying systems, the means provided to prevent blockage of drainage arrangements will be verified by DMA.

Quick-closing valves

Electrically operated quick-closing valves are in principle not allowed on vessels flying the Danish Flag.

Asbestos

(Danish national legislation in Additional Danish regulations)

From 1 January 2011, for all ships, new installation of materials which contain asbestos as well as repairs carried out using materials containing asbestos* shall be prohibited.

Refer also to the Annex to the Agreement (see Annex to the Agreement), Chapter 3, paragraph 31 and to the DMA Circular 005 (Attached file).

For new buildings to Danish flag, an asbestos-free declaration must be signed by the shipyard and submitted to the DMA.

For existing ships being transferred to Danish flag, the asbestos-free declaration (DMA form) must be signed by the ship owner and submitted to the DMA.

For ships built before 2002, additional asbestos-free documentation must be forwarded, e.g. documentation from the building yard, statement from the RO after review of the materials used in the ship, or an asbestos survey carried out be a qualified company.

Refrigerating plant

Refer to the Danish national legislation (see Additional Danish regulations)

People trapped inside a refrigerated room must be able to raise an alarm and escape the room, even if doors are locked.

Means of escape

(Danish national legislation in Additional Danish regulations)

Machinery control and operation spaces as well as workshop spaces located within a machinery space shall be provided with at least two means of escape, one of which shall be independent of the machinery space and shall allow access to the open deck.

Ladders in machinery spaces shall be made of steel and be shielded on the lower side.

Paint shop / mixing table

(Notice from the Danish Maritime Authority B - Chapter II-4 / refer to Additional Danish regulations)

Work space for the handling of paint shall be equipped with a local mechanical extraction at the workstation. Storage rooms that are only used to store paint, organic solvents, flammable liquids, etc. shall be equipped with a room extraction system which shall exchange the air at least six times per hour.

Battery installations on board vessels

(See Approval of alternative and/or equivalent energy sources) DMA applies IMO MSC.1/Circ. 1455 dated 24^th June 2013.

Safe use of FRP and approval of ship constructions

(DMA RO Circular No. 025)

Through the above referenced circular, DMA has published “Guidelines for safe use of Fibre Reinforced Plastic - Fire Safety”.

For further information, refer to attached file “DMA RO Circular No 025”.

Cargo Ship Safety Equipment Certificate

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 14.3.

Fire fighting

General

Refer to the paragraphs 4.1 to 4.3 of the Danish national legislation (see Additional Danish regulations)

Pyrotechnics

(DMA position given in Minutes of “Class-meeting” 2005)

The requirement for renewal of pyrotechnics after 4 years is superseded by the following position: “The pyrotechnics are type approved under the marine equipment Directive 98/34/EC. The expiry date stamped by the manufacturers of the product shall be observed.”

Phasing out of halon based fire extinguishing systems and retrofit of CO2 systems

Halon based fire-extinguishing systems were required to be removed from Danish ships before 1 January 1999.

The Danish Maritime Authority (DMA) has decided that the retrofit of total flooding CO₂ fire-extinguishing systems is to be surveyed and approved by the DMA.

This applies only where the new CO₂ systems replace a halon system, and not in case of refit or rebuilding / enlargement of existing CO₂ systems.

Fire-fighters’ outfit (protective clothing)

It is prohibited for Danish ships to be equipped with protective clothing approved in accordance with EN 531 standard. Fire-fighters’ outfit (protective clothing) on Danish flagged ships must be approved in accordance with EN standard 469 and be wheel-marked.

See the DMA RO Circular no. 006.

Breathing apparatus

(Danish national legislation in Additional Danish regulations)

Spare charges for breathing apparatuses shall contain at least 3600 l of air.

On passenger ships carrying not more than 36 passengers and cargo ships that are equipped with an air compressor, the compressor shall be connected to the emergency source of power and with a capacity of 3,600 l times the number of fire-fighter’s outfits required; however, the capacity need not exceed 25,000 l.

The requirement that passenger ships carrying more than 36 passengers constructed on or after 1 July 2010 shall be fitted with a suitably located means for fully recharging breathing air cylinders, also applies to passenger ships carrying more than 36 passengers, constructed before 1 July 2010.

Circular MSC.1/Circ.1432 and MSC.1/Circ.1318/Rev.1

(RO meeting dated 3 November 2022)

For vessels not yet passed the 20 years, the Administration will require the 100 % testing. For vessels already passed the 20 years, the Administration can handle on a case-by-case basis, looking at condition, age, etc.

Life Saving Appliances

Requirements for maintenance, thorough examination, operational testing, overhaul and repair of lifeboats and rescue boats, launching appliances and release gear (MSC 402(96))

(DMA RO Circular no. 28, in attached file “DMAcircular028.pdf”)

For Danish flagged ships, the Administration recognizes authorizations of service providers issued by SOLAS contracting Administrations or by ROs accepted by the European Union. The authorization of the service provider shall clearly states that the service provider comply the requirements of MSC. 402(96).

For authorizations issued, before 1 January 2020 the Administration accepts references to IMO MSC.1/Circ.1206 and 1277 provided that the issuer can document that the service provider comply the requirements of MSC. 402(96).

MAKE AND TYPE

The Administration interprets the definition of “Make and Type” in section 8.1 of the MSC 402(96) is as follows: • Make: Name of the manufacturer • Type: Category of LSA equipment having common characteristics e.g. lifeboat, life raft davit etc.

It is the service provider’s responsibility to ensure and be able to document the competencies of the certified personnel. Service providers can certify own personnel based on above definitions, when training is in accordance with section 8.2 of the MSC 402(96).

EXAMINATIONS AND OPERATIONAL TESTS

1. Annual thorough examinations and operational test

   Personnel certified by the manufacturer or by an authorized service provider for each make and type of the equipment in accordance with section 8 of the MSC 402(96) shall perform annual thorough examinations and operational tests, as described in paragraph 6.2, Annual thorough examination and operational test of the MSC.402(96).

   The service provider may be the ship's operator, if the operator is authorized in accordance with section 3 and section 7 of MSC.402(96).

   During the annual survey, Recognised Organisation (RO) shall verify, by a documentation check (the DMA does not require the presence of a class surveyor), that the annual checking and thorough examination, has been carried out according to Assemble Resolution A. 1140(31) Survey Guideline under the harmonized system of survey and certification (HHS), 2019, paragraph 1.2.2.24.

2. Five-year thorough examination, overhaul and overload operational tests

   Five-year thorough examination, overhaul and overload operational tests as described in MSC.402(96) Section 6.3, shall be performed by a person certified by the manufacturer or authorized service provider for each make and type of the equipment to be worked on in accordance with the provisions in section 8 of Resolution MSC.402(96).

   Provided that the personnel conducting the thorough examination and operational testing are employed by an authorized service provider according to MSC.402(96) section 7 and is certified in accordance with section 8 for each make and type, it is not a requirement that the examinations are performed by the manufacturer.

Equivalent life-saving arrangements

DMA permits existing non-tankers with a GRT of more than 500 but less than 1.600, to use inflatable liferafts in combination with a MOB-boat in lieu life-boats as required by SOLAS Chapter III, Regulation 35.

The MOB-boat may either be an inflatable or a rigid (glass fibre) boat where both boat and launching arrangement fulfils specific requirements from the DMA.

All ships to which this equivalent arrangement is relevant were originally issued with an Exemption Certificate to the SAFEQ Certificate.

Recognised Organisation (RO) shall maintain the Exemption Certificate to the SAFEQ Certificate. The Exemption Certificate may not be superseded by an endorsement of the SAFEQ Certificate.

As an alternative the complete Life-Savings Arrangement may be brought “up-to-date” according to current SOLAS regulations for the size and type of ship. In such case the Exemption Certificate shall be discarded.

Approval of servicing stations for inflatable liferafts

A service station servicing inflatable liferafts shall be approved (in accordance with the annex to IMO Resolution A.761(18) as amended) by the manufacturer of the inflatable life rafts in question and by either the national maritime administration in the country where the service station has its premises or by one of the ROs authorized by the DMA or by the DMA.

Therefore, the DMA does not require service stations servicing inflatable liferafts to be approved by the RO of the ship or MODU.

In case of major non-conformities in the service work performed on inflatable liferafts, Recognised Organisation (RO) shall report to the manufacturer of the inflatable liferaft and to the DMA without undue delay.

Extension of service intervals on inflatable liferafts and hydrostatic release units

The authorisations relevant to life-saving equipment includes the authorisation to extend the service period of inflatable liferafts and hydrostatic release units as specified in Danish Order no. 1519 of 7 December 2023 on the construction and equipment, etc. of ships, implementation of the International Convention on Safety of Life at Sea (SOLAS), as amended, Chapter III, Regulations 20.8 and 20.9 for which Recognised Organisation (RO) issues Safety Certificates.

The service period shall not be extended automatically, but only after a well-founded request.

Remotely located liferafts

(Danish national legislation in Additional Danish regulations)

The life raft shall be so stowed that it may be transferred to either side of the ship.

Such arrangements shall be made that the raft may be launched without the necessity of lifting it over rails or bulwarks. There shall also be emergency lighting at the place where the raft is stowed. A portable safety lamp of an approved type may be used for this purpose. The release line – the painter – shall be secured to the place where the raft is stowed in such a way that it may be easily released for attachment to the place where the raft may be launched.

Carriage of immersion suits and lifejackets

(Danish national legislation in Additional Danish regulations)

In Danish ships immersion suits shall be in accordance with 2.3.2.2 of the Code.

Refer to the DMA Circular no. 013 in the attached file “DMAcircular-13-2014”.

1. On Danish flagged ships, the required lifejackets and immersion suits should be stowed close to the muster station.

2. Immersion suits on board Danish flagged cargo ships must be of a type that is in accordance with the LSA Code, regulation 2.3.2.2, that ensures thermal protection for six hours.

   On cargo ships, additional immersion suits must be provided at remotely located watch or work stations, including remotely located survival craft.

   Reference is made to MSC.1/Circ.1243 (“Unified Interpretation of SOLAS Chapter III”).

   In the opinion of the DMA, the number of additional suits should be a minimum of two.

   On small vessels where there is only one watchkeeping officer in the machinery space, the number of additional immersion suits may be reduced to one.

3. Exemptions from carriage of immersion suits in warm climates according to paragraph 4 of the circular may be granted by Recognised Organisation (RO).

Exemption from use of stored mechanical power of light rescue boat (LSA code paragraph 6.1.1.3)

(Re. 13 of the summary of annual RO meeting on 3 October 2014)

For light rescue boat below 500 kg, the DMA can accept the granting of exemptions.

A specific exemption granted in this regards was entered into the IMO GISIS database, as follows: On ships equipped with a light rescue boat which is not one of the ship’s survival craft, the sleeving arrangement on the launching appliance / crane does not need to be fitted with stored mechanical power. Slewing of launching appliance shall be possible by one person. The DMA finds that the handling of light rescue boats, served by a crane which has to be slewed manually in the outboard position for lowering the boat into the water by gravity, is considered as equivalent arrangement to the required stored mechanical power that is required by paragraph 6.1.1.3 of the LSA code.

On-load release gear

The Danish Maritime Authority (DMA) can accept that post-installation test of replaced or modified on-load release mechanisms (according to MSC.1/Circ.1392) are carried out in two steps:

• 5-knot towing test by lowering the life-/rescue boat into the water without releasing it, no persons need to be on board the life-/rescue boat during this test.

• Test of the release mechanism may be performed with the vessel stopped.

DMA accepts alternative equivalent testing methods to achieve 5 knots, which may include i.e.:

• Creating a wash of 5 knots induced by a vessel located forward of the launching position or with both vessels securely moored to quay.

• Use of tidal streams.

It must be ensured that the water is moving at the required speed to a depth deeper than the survival craft draft.

For further information, refer to the DMA RO Circular no. 019, in the attached file “DMAcircular019”.

Navigational equipment

VDR

The test shall be conducted annually by a testing or servicing facility authorised (approved) by the manufacturer of the voyage data recorder systems.

The surveyor shall verify the existence of a valid certificate of compliance issued by the testing facility and record the references in the survey report.

LRIT

DMA accepts that the terminal used for SSAS also can be used for LRIT, if the terminal fullfills all requirements for both systems.

Equipment that has already been approved, for example Inmarsat-C, does not have to be type-approved again; however, the equipment carried by each individual vessel must be subjected to an electronic test (conformance test), as per MSC Circular 1257. The test must be performed by testing Application Service Provider (ASP), approved by the flag State. The ASP will issue a certificate as documentation of LRIT compliance.

Carriage requirements for ship borne navigational systems and equipment

(Danish national legislation in Additional Danish regulations)

Ships shall be fitted with a bridge navigation watch alarm in accordance with below:

1. Ships with a wheelhouse shall be fitted with a bridge navigational watch alarm system (BNWAS), which shall be in operation whenever the ship is underway at sea.

   The Convention requirement for a BNWAS shall apply to cargo ships of 150 gross tonnage and upwards and passenger ships irrespective of size implemented from 1 July 2011 until 1 July 2014. Nationally, the equipment requirement has applied from 1 March 2006 to cargo ships with a length (L) of or above 15 metres, respectively* of 100 and above as well as to passenger ships irrespective of size when engaged on international voyages.

2. The BNWAS shall comply with the technical and operational requirements of the IMO functional standards** for BNWAS.

Navigation lights, shapes and sound signals

(Danish national legislation in Additional Danish regulations)

On all ships, navigation lights shall meet functional requirements not inferior to those adopted by the Organization*.

Ships with a length below 50 metres shall be provided with a set of fixed spare navigation lights for the top, side and stern lights prescribed for the relevant type of ship by the international regulations for preventing collisions at sea.

Portable CO2 gas detection devices - MSC.581(110)

(DMA RO Circular no. 035)

MSC.581(110) was implemented within Danish legislation on 1 July 2026 through Order no. 472 of 22 May 2026.

However, the Administration has been made aware that some of the equipment required to comply with the revised recommendations remains subject to limited availability globally and prolonged delivery times. Especially portable devises for testing of CO2.

In view of these exceptional circumstances, the Administration has decided to grant an extension valid until 1 December 2026 for acquiring the required portable CO2 gas detection devices.

Recognized Organizations acting on behalf of the Danish Maritime Authority and Port State Control Officers should not record a deficiency solely on the basis that the equipment required under resolution MSC.581(110) has not yet been procured or installed.

This temporary enforcement policy is intended solely to address the continued limited availability of the required equipment and shall not be interpreted as a relaxation of the safety requirements established by resolution MSC.581(110). All other elements of the revised recommendations shall be implemented and fulfilled.

Cargo Ship Safety Radio Certificate

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 14.4.

Passenger Ship Safety Certificate

Shell doors and ramps on Ro / Ro ships

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 24.3.

Bottom surveys

Refer to DMA Circular no. 012 (Guidelines on equivalence regulations in connection with bottom surveys on passenger ships) in the attached file “DMAcircular012ver02”.

(Re. 5 of the summary of annual RO meeting on 3 October 2014)

HSCs are not included in the aforementioned circular.

Explanatory note

Passenger ships must be subject to renewal surveys at intervals of a maximum of 12 months, calculated from the last renewal survey.In the regulations on the scope of surveys laid down by the Danish Maritime Authority (DMA), it is stated that a renewal survey must include an examination of the outside of the ship’s bottom. This bottom survey is in general required to be carried out while the ship is in dock.

However, on a number of occasions, the DMA has permitted every second bottom survey to be carried out with the ship in the water. On the basis of the experience gained, the DMA will, for passenger ships that must be subject to bottom surveys every year, in general permit the bottom surveys to be carried out in accordance with the guidelines stated in Resolution A.1053(27), Survey guidelines under the harmonized system of survey and certification and MSC.1/Circ.1348.

A minimum of two of the inspections of the outside of the ship’s bottom during any five-year period should be conducted in dry-dock. In all cases, the maximum interval between any two dry-dock bottom inspections should not exceed 36 months.

Where acceptable to the Administration, the minimum number of inspections in dry-dock of the outside of the bottom of a passenger ship (which is not a ro-ro passenger ship) in any five-year period may be reduced from two to one. In such cases the interval between consecutive inspections in dry-dock should not exceed 60 months.

Inspections of the ship’s bottom required for the renewal survey that are not conducted in dry-dock may be carried out with the ship afloat. The bottom inspection, regardless of method, should be carried out within the allowable time window for the Passenger Ship Safety Certificate renewal survey (i.e. within the 3 months time window before the expiry date of the certificate). Additionally, inspections of the outside of the ship’s bottom conducted afloat should only be carried out when the conditions are satisfactory and the proper equipment and suitably qualified staff is available. Rudder bearing clearances specificied in (PR) 5.2.2.1 need not be taken at the afloat inspections.

Special consideration should be given to ships 15 years of age or over before being permitted to credit inspections afloat.

If a survey in dry-dock is not completed within the maximum intervals referred to above, the Passenger Ship Safety Certificate should cease to be valid until the survey in dry-dock is completed.

Classed passenger ships

If the ship is classed, the survey is held by the Recognised Organisation (RO) in accordance with the regulations of the relevant RO for such a survey.

If the ship is 15 years or older, a request must be forwarded by the owner to the RO for a permit to carry out the bottom survey, while the ship is in the water.

The RO is authorised to decide on the request according to the regulations of the relevant RO for such a survey. The RO shall document the rationale behind its decision in the survey report forwarded to the DMA.

Unclassed passenger ships

If the ship is not classed, both the DMA and an RO can be requested to carry out the survey.

The survey must be held in accordance with the regulations of an RO. If the survey is held by the DMA, this must be carried out in accordance with the instructions of the DMA.

If the ship is 15 years or older, a request must be forwarded by the owner to the DMA for a permit to carry out the bottom survey, while the ship is in the water.

Marking and identification

The survey must be arranged so that drawing materials and markings on the hull make it possible for the surveyor / diver to identify his position anywhere.

Instruction to RO

Documentation of the annual bottom survey carried out by an RO must be forwarded by the RO to the DMA without reasonable delay, in order for the DMA to issue / renew the Passenger Ships Safety Certificate.

Attention is drawn to the fact that not all ROs automatically require a bottom survey every year.

Breathing apparatus

See requirements for passenger ships in Breathing apparatus.

Other

IBC code

With effect from 1 January 2009, the carriage of dangerous chemicals in bulk is to be in accordance with the requirements of the IBC Code, as amended.

Consequently, the provisions under which the Certificate of fitness is to be issued are amended and the certificate must be renewed.

High Speed Craft

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 15.1.

Bottom survey of high speed crafts

Underwater surveys of high-speed crafts bottom may only be carried out with special permission from the DMA.

Passenger ships

For passenger ships in accordance with 2000 HSC Code as amended, Recognised Organisation (RO) is authorised to carry out assessment and issue statements of compliance to the DMA regarding:

• Buoyancy, stability and subdivision in accordance with the HSC Code, Chapter 2, and section 14.19 and 14.20 of Annex to the Agreement (see Annex to the Agreement),.

• Structures in accordance with HSC Code, Chapter 3.

• Accommodation and escape measures in accordance with the HSC Code, Chapter 4, 4.3 and 4.4.

• Machinery, aux systems, remote control, alarm and safety systems and electrical installations in accordance with the HSC Code, Chapter 9 to Chapter 12.

• Radio communications in accordance with the HSC Code, Chapter 14.

• Stabilization systems in accordance with HSC Code,Chapter 16.

• Handling, controllability and performance in accordance with HSC Code, Chapter 17.

• Surveys of the elements under authorisation, including the outside of the vessel’s bottom in accordance with HSC Code, Chapter 1, 1.5.

Load Line

(Email from DMA dated 13/02/2024)

For HSC above 24m, no International Load Line certificate is to be issued as the International Load Line Convention requirements are covered by the HSC Code requirements.

However, the Administration accepts that Recognised Organisation (RO) issues an International Load Line Exemption certificate for those HSC.

COF - Dual Certification (Type 2 / Type 3) for Chemical Tanker

(Email from DMA dated 25/10/2017)

The DMA accepts the type of dual ship certification, in regards to the COF for type 2 and type 3 for Chemical Tanker.

The procedure for dual certification to be followed is detailed in the “To whom it may concern” letter (see attached file “To whom it may concern - Dual Certification (Type 2_Type 3)”).

Compliance with defined/agreed Owner’s procedures included in the Safety Management System (SMS) will be monitored by the RO at each vessel and company ISM audit, as part of the normal random sampling process

This “To whom it may concern” letter shall be kept on board any vessels using this procedure.

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 14.12

Chemical tankers with dual Certification of Fitness as type 2 and type 3 shall keep the certificate not in use in Master’s safe and the Master shall make an official entry in ship’s log on every occasion of the change in chemical tanker type.

IP Code - Existing Vessels

(Refer to Administration letter dated 20/12/2023 in attached file “IP code compliance. Existing vessels”)

The Danish Maritime Authority (DMA) has decided to issue an “IP Code Statement of Compliance”.

Compliance with the IP Code for existing ships, where an IP Code Statement of Compliance has been issued, will be indicated on the IP Code certificate by Recognised Organisation (RO).

MARPOL 73/78

Annex I. IOPP Certificate

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 18.1.

Ship To Ship transfer plan

(Memo 15/03/2010)

Recognised Organisation (RO) is authorised to carry out approval of STS plan, as part of their already existing MARPOL Annex I authorisation.

MARPOL Annex I Regulation 12, as amended by the resolution MEPC 187(59), sub-paragraph 2.2 (oil residue (sludge) tanks)

This regulation, which entered into force on 1^st January 2011 and is applicable to every ship of 400 GT and above, requires that oil residue (sludge) tanks shall have no discharge connections to the bilge system, oily bilge water holding tank(s), tank top or oily water separators.

By memo received on 25/02/2011, the Danish Maritime Authority (DMA) informs that it requires the piping systems of both new and existing non-compliant ships to be modified as necessary not later than the first IOPPC survey (annual, intermediate or renewal as applicable) conducted on or after 1^st January 2011.

Meeting on the 12^th May 2011 with the ROs:

Having reconsidered the issue, and pending the decision to be made at the next MEPC 62 whether or not this revised regulation is retroactive further to the IACS submission to MEPC 62, the DMA still finds that the referenced revised MARPOL regulation is retroactive, but accepts a non-return valve (prohibiting sludge from discharging to the oil water bilge system) as providing means equivalent to an arrangement that “does not connect directly to the bilge piping system”.

(Danish national legislation in Additional Danish regulations)

Refer to DMA RO Circular no. 001 for minimum capacity for sludge tanks.

Annex II. NLS Certificate

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 18.2.

Transportation of vegetable oils

(Message received on 13/03/2006)

DMA has decided to accept usage of the exemption clause in regulation 4.1.3 in the revised MARPOL annex II (entering into force 1 January 2007) for transportation of vegetable oils.

Shipboard Emergency Plans

See the DMA RO Circular no. 010.

While approving the SOPEP / SMPEP, Recognised Organisation (RO) shall ensure that the ship, if it is carrying noxious / hazardous substances under the OPRC HNS protocol, is carrying a PIEP.

Annex IV. ISPP Certificate

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 18.3.

Annex V

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 18.4.

Annex VI. IAPP, EIAPP and IEE Certificates

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 18.5, 18.6 and 18.7.

Data Collection System for fuel oil consumption of ships

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 18.8.

Recognised Organisation (RO) is fully delegated for Passenger and Cargo ships:

• to review the SEEMP Part II and issue the “Confirmation of Compliance”

• to verify the reported data and issue the “Statement of Compliance”

• access and report the verified data to IMO Ship Fuel Oil Consumption Database (within GISIS)

Recognised Organisation (RO) is authorized for certification on a ship classed by another RO.

The Danish Maritime Authority accepts that the SEEMP part II refer to the verified EU MRV Monitoring Plan for the sections which are identical:

For further information, refer to attached file “2018018080 - doc 1- To all Danish RO’s.pdf”.

DCS reporting with an enhanced level of granularity for the entire year of 2025

(Administration email dated 05/11/2024)

With respect to the amendments to Appendix IX of MARPOL Annex VI which were adopted by Resolution. MEPC.385(81), the Administration expects that ships flying the Danish Flag will voluntary report  the Ship Fuel Oil Consumption Data at an enhanced level of granularity for the entire year of 2025 to the IMO DCS.

This means that for ships flying the Danish flag, the SEEMP should be updated and revised before 1 January 2025 and data will be collected and reported with an enhanced level of granularity throughout the entire year of 2025 and beyond.

EGCS malfunctions

(DMA RO Circular 029)

Recognised Organisation (RO) is authorised to act on behalf of the DMA, with ref. to MEPC.1/Circ. 883 Guidance on indication of ongoing compliance in the case of the failure of a single monitoring instrument, and recommended actions to take if the EGCS fails to meet the provisions of the 2015 EGCS guidelines (Res. MEPC.259(68)). Recommended action shall meet section 9-11 in the mentioned guidance.

Recognised Organisation (RO) must without undue delay notify the DMA cfs@dma.dk (cc DEPA sea@mst.dk) regarding temporary remedies and mitigating actions taken and where/when full rectification can be completed.

For further information, refer to the attached file “DMA RO Circular 029.pdf”.

EEXI and CII

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 18.7.

Recognised Organisation (RO) is fully authorized with reference to Resolution MEPC.334(76) “Guideline on survey and certification of the attained EEXI” for Recognised Organisation (RO) classed ships only.

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 18.9.

With reference to Resolution MEPC.328(76), the following is fully delegated to Recognised Organisation (RO) (not only for Recognised Organisation (RO) classed ships):

• Review of SEEMP part III – Methodology and processes for annual operational CII, as well as any corrective action plans as required.

• Issuance of Confirmation of Compliance – SEEMP part III

• Issuance of Statement of Compliance – Fuel oil consumption reporting and operational carbon intensity rating.

• Access and report annual operational CII to IMO.

The regulations provide no legal basis for exemption.

De-coupling of IAPP certificate - Postponement of EEXI / CII implementation

(Refer to Administration letter dated 13/12/2022 in attached file “Decoupling of IAPP certificate icw. EEXI and CII”)

The Administration does not support the de-coupling of the IAPP certificate and survey scheme from the IMO’s Res. A.1156(32), Survey Guidelines under the Harmonized System of Survey and Certification (HSSC), 2021. The intention being to postpone the EEXI and CII implementation date, in some cases with up to more than one year, depending on when the survey window open.

In the event of external conditions preventing a ship from implementing EEXI and/or CII in due time such as delayed delivery of equipment used for verification of EEXI, the Administration may accept alternative interim solutions such as postponing the EEXI implementation date or interim operational or technical measures.

Such external conditions shall be well documented by the Owner. It shall be verified that the Owner has taken all possible actions expected in order to fulfill the requirements in time, but external unforeseen circumstances have prevented it.Recognised Organisation (RO) shall in such cases make an individual evaluation of alternative interim operational or technical measures. The evaluation shall be on-site and cannot be carried out remotely.

Based on Recognised Organisation (RO)’s evaluation, the Administration may accept the IAPP to be decoupled or the EEXI implementation to be postponed.

EEXI and reporting use of power reserve by unlimiting Shaft/Engine power limitation

(DMA RO Circular 033 Rev.2)

Recognised Organisation (RO) must on an annual basis by 30 June every year report to the IMO Secretariat, the uses of a power reserve over a 12-month period from 1 January to 31 December for the preceding calendar year, with the information recorded in accordance with the relevant guidance in the Guidelines. Format for reporting shall be according to MEPC.1/Circ. 908.

The report shall cover vessels, with an IEE-certificate issued by Recognised Organisation (RO), having used power reserve in the mentioned period.

The report shall be sent to ghg@imo.org with ro@dma.dk in copy.The Adminsitration accepts five (5) minutes unintentional exceedance of the engine power limit (SHaPoLi/EPL system), which do not need to be reported to Recognised Organisation (RO) or recorded in a log book in accordance with MEPC.390(81).

SEEMP Part III - Company audits (MEPC.347(78)) - Specific requirements and expectations

(Annual RO Meeting 2024)

Combining the SEEMP Part III audits with ISM audits is recommended. An example of 2023 CII rating and corrective action plan for an E rated ship is provided in the attached file “Example CII E-rated ship”.

(Annual RO Meeting 2025)

It must be the RO that issues the Statement of Compliance Fuel Oil consumption reporting and operational carbon intensity rating that must perform the SEEMP III audit on the ship and shipping company.

If it is a shipping company that operates many ships with several different issuers of the Statement of Compliance Fuel Oil consumption reporting and operational carbon intensity rating, all the ROs in question must audit the shipping company.

Corrective Action Plan for D or E rated ships

(DMA RO Circular 036)

For ships being rated D for three consecutive years or E in accordance with MARPOL Annex VI regulation 28 the SEEMP shall be reviewed in accordance with regulation 28.7 to 28.9 of MARPOL Annex VI to include a plan of corrective actions to achieve the required annual operational CII before issuing the Statement of compliance in accordance with MARPOL Annex VI regulation 6.6.

The action plan should include realistic timeline for achieving the required operational CII – the middle of the C-band – this plan will be approved in the first 5 month of an year [year 1] and the timeline for the corrective actions can be for a longer period than the issuing year [year 1] – accordingly the ship might be rated E again in [year 2] based on the [year 1] data.

This will result in a new plan of corrective action to be developed in [year 2]. Based on documentation that the ship has been operated in accordance with the principle in the first developed action plan – the [year 1] approved plan - Recognised Organisation (RO) on behalf of the Administration can issue new Statement of compliance [year 1] in accordance with MARPOL Annex VI regulation 6.8.

This can in principle continue the next years as well, it will however be based on special consideration for each single ship/case and the ship/company must document that the ship/company has developed a realistic plan of actions and followed the plan within the agreed timelines.

In a scenario where a ships has not taken any action to improve the CII rating in accordance with its correction action plan and timeline, the Administration should be contacted at ro@dma.dk in order to consider if the ships should not be issued its statement of compliance.

Unmanned Non-Self-Propelled (UNSP) Barges

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 18.1, 18.3, 18.5.

Recognised Organisation (RO) is authorized to issue the following Exemption Certificates for Unmanned Non-Self-Propelled barges:

• International Oil Pollution Prevention Exemption Certificate

• International Sewage Pollution Prevention Exemption Certificate

• International Air Pollution Prevention Exemption Certificate

Electronic Record Books

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 18.10.

The Administration has delegated the approval of electronic MARPOL record books to Recognised Organisation (RO) to verify that the electronic record book meets the requirements stated in IMO Resolution MEPC.312(74).

Recognised Organisation (RO) is also authorized to issue a Declaration of MARPOL Electronic Record Book to the ship (including ships not classed by Recognised Organisation (RO)).

IAFS

Anti-Fouling System

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 19.1.

BWM Convention

Alternate procedure in accordance with the related survey procedure §6.1

The Administration accepts the alternative procedure as per the related survey procedure, paragraph 6.1.

Refer to attached file “Instructions to RO's regarding approval of BWM Plans and certificates”. The Administration recommends to attached this letter to the BWM certificate to avoid any misunderstandings with authorities, until further notice.

Ballast Water Management

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 20.1.

IOPP renewal survey

(Email from DMA dated 19/05/2017, )

The DMA has decided that a Renewal survey for IOPP certificate may be carried out more than 3 months before the expiry date of the certificate and subsequently the new certificate shall be valid from the date of completion of the renewal survey to a date not exceeding five years (MARPOL regulation 10-2.3).

Consequently, on Owners request, the renewal date of the IOPP Certificate may be disconnected by Recognised Organisation (RO) from the Harmonized System of Survey and Certification (HSSC). DMA has issued a “To whom it may concern letter” with information to foreign authorities, which can be enclose to the IOPP certificate (refer to attached file “To whom it may concern - Disconnection of IOPP certificate from HSSC”).

No prior agreement from DMA is required in such a case, however DMA has to be informed accordingly through DNK_CSC.

Issuance of IBWM certificate

(Email from DMA dated 23/01/2017)

DMA has no objection regarding the issuance of an International BWM Certificate provided it is annotated to state that validity begins from 8 September 2017.

Re-coupling of IOPP certificate

(Letter from DMA dated 15/08/2017)

The Administration has decided that re-coupling of the said certificate will be accepted for Danish flagged vessels, according to the following instructions:

• Completed Within Harmonized Survey Window If the de-coupling survey was completed within the harmonized survey window, the original IOPP Certificate can be reinstated with the decoupling survey being endorsed on the original IOPP Certificate as an annual/intermediate survey as applicable and the decoupled IOPP Certificate to be revoked.

• Completed Before Harmonized Survey Window If the decoupling survey was completed before the harmonized survey window has opened, and the original IOPP Certificate is now within the window for an annual/intermediate endorsement, then the original IOPP Certificate can be reinstated and the decoupled IOPP Certificate revoked, and the decoupling survey may be credited as an occasional survey on the ship’s Classification status. The due annual/intermediate survey, as applicable, of the original certificate, is to be held as necessary prior to its window being closed.

• Completed Before Harmonized Survey Window and with Certificate Overdue If the decoupling survey was completed before the harmonized survey window has opened, and the original IOPP Certificate is now overdue for its annual/ intermediate endorsement, then the original IOPP Certificate can be reinstated by revoking the decoupled IOPP Certificate and the decoupling survey be credited as an occasional survey on the ship’s Classification status. Furthermore, the overdue survey shall be held prior to EIF (8 September 2017) in order to credit the applicable overdue survey and update the original IOPP Certificate status. This survey should be to the scope of the survey that is overdue (i.e., annual or intermediate).

• Completed After Annual/Intermediate Survey If the decoupling survey was completed after the annual/intermediate survey and the window for the next annual/intermediate survey under the original IOPP Certificate has not passed, the original IOPP Certificate can be reinstated on the basis of its last endorsement. The IOPP Certificate that was issued following the decoupling survey should be revoked and the decoupling survey be credited in the ship’s Classification status as an occasional survey.

For further information, refer to attached file “To whom it may concern - RE-coupling of IOPP certificate from HSSC.pdf”

Ballast Water Treatment Systems

(Email from DMA dated 23/10/2017)

Flag State type approval of ballast water treatment systems to be fitted on board Danish flagged vessels, can be done by ROs on behalf of the Danish Administration by all Recognized Organizations under the Danish RO Agreement.

According to agreement between Danish Environmental Protection Agency (DEPA) and the DMA, the treatment system does not need a type approval from the DMA and DEPA any longer.

BWTS inoperative and short term BWMC

(Annual RO meeting 2025)

If the Ballast Water Treatment System is inoperative for reasons not related to Challenging Water Quality, then Recognised Organisation (RO) is requested to confirm, that contingency measures are in place in the vessel’s Ballast Water Management Plan (BWMP) as per IMO BWM.2/Circ.62: Guidance on contingency measures under the BWM Convention.

Since 8 September 2024 the D-1 method is no longer valid. The D-1 method is however still one of the contingency measures described in IMO BWM.2/Circ.62. The D-1 method is not the only contingency measure described. Recognised Organisation (RO) is to confirm that the other contingency measures in IMO BWM.2/Circ.62 have been taken into consideration, before deciding on the D-1 method, such as:

• actions predetermined in the Ballast Water Management plan of the ship;

• discharging ballast water to another ship or to an appropriate shipboard or land-based reception facility, if available;

• managing the ballast water or a portion of it in accordance with a method acceptable to the Port State; or

• operational actions, such as modifying sailing or ballast water discharge schedules, internal transfer of ballast water or the retention of ballast water on board the ship. The port State and the ship should consider any safety issues and avoid possible undue delays.

Contingency measures according to BWMP and IMO BWM.2/Circ.62 shall be agreed with-and accepted by the Port State on a case-by-case basis. Such agreed measures must be acceptable also by Recognised Organisation (RO). A short term certificate describing acceptance for use of D-1 method will only be sufficient subject to consent by the Port State concerned.

Example of acceptable Short Term BWMC note:

“Deficiency:The Ballast Water Treatment System inoperative due to a faulty lamp driver. Meantime, the vessel will contact the relevant Port State Authority to seek approval for the implementation of contingency measures as outlined in the approved Ballast Water Management Plan (BWMP). Comply with the method agreed upon by the Port State, with priority given to retaining ballast water onboard”

Electronic Ballast Water Record Book

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 20.2.

Reference is made to MEPC.372(80). The assessment of the electronic record books against the Guideline and issuing of a declaration on behalf of DMA is delegated to Recognised Organisation (RO) (including ships not classed by Recognised Organisation (RO)).

Fishing vessels, RSW-vessels and anti-rolling tank

(Annual RO Meeting 2024)

Some fishing vessels are different from other vessels, due to installation of RSW (Refrigerated Sea Water)/CSW (Chilled Sea Water) systems in the cargo-tanks for cooling of the catch with circulation of seawater. The Administration do not regard this seawater as ballast water.

Water in anti-rolling tanks is not regarded as ballast water either, as these tanks are placed high up on the vessel and are used for minimizing the rolling of the vessel.

POLAR Code

Polar Ship Certificate

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 22.1.

Recognised Organisation (RO) is fully authorized for all types of ships.

In situations where a Polar Ship Certificate is issued for a Category C cargo ship as described in the Polar Code Part I-A, 1.3.3,the DMA must be informed.

POLARIS

The methodology used for setting operational limitations should be referenced on the Polar Ship Certificate in section 5.

The Polar Operational Limit Assessment Risk Indexing System (POLARIS) shall be used on Danishships as the common methodology. See MSC.1/Circ.1519 Guidance on methodologies for assessing operational capabilities and limitations in ice for further information. If another methodology than POLARIS is used the DMA should be informed.

Tonnage 69

Tonnage certificate

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 12.1.

Miscellaneous technical requirements

Offshore Supply Vessels (OSV)

See the DMA RO Circular no. 008.

In connection with the 2007 Edition of IMO Resolution A.637(16), the DMA has conveyed the following comments to the resolution applying to all offshore supply vessels the keel of which is laid after 1 January 2007.

1. The guidelines for the design and construction of offshore supply vessels 2006 (resolution MSC.235(82)) adopted on 1 December 2006 are also applicable to offshore support vessels subject to these guidelines.

2. The compliance of MSC.235(82) should either be mentioned on the Certificate of Fitness (Appendix 2 of A.673(16)) or on a separate Document of Compliance (Appendix 2 of MSC.235(82)).

3. Following a satisfactory initial survey of an offshore support vessel, the Administration or its duly authorized organization should issue a Certificate of Fitness prescribed.

4. When the vessel is constructed to carry substances having only a marine pollution hazard, then the International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk required under MARPOL 73/78, Annex II may be suitably endorsed and serve the purpose of 1.5.1.

However, the use of Certificate of Fitness is strongly advised by DMA.

Limited quantities means that the aggregate quantity of bulk liquids identified in regulation 1.2.2 is carried in an amount not exceeding a maximum which is the lesser of 800 m³ or a volume in cubic metres equal to 40% of the vessel’s deadweight calculated at a cargo density of 1.

Special Purpose Ships

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 14.6.

With reference to Danish Order no. 1519 of 7 December 2023, as amended, SPSS Certificate may be issued in accordance with the IMO Code of Safety for Special Purpose Ships 2008 (2008 SPS Code), Res. MSC266(84) as amended.

For existing ships, special arrangements may be considered only after consultation with the DMA.

In any case, an initial SPSS Certificate may only be issued after written permission by the DMA.

Yachts

The Society is authorised to carry out type approval of pleasure yachts in accordance with Nordic Boat Code.

European Marine Equipment Directive 2014/90/EU

Directive 2014/90/EU on marine equipment repeal Council Directive 96/98/EC.

(Minutes from meeting 09/01/2007)

(DMA RO Circular no. 027)

All equipments fitted on board a Danish ship should be approved by the DMA - Any wheel-marked equipment certified and approved by one RO is accepted on Danish Flagged vessels.

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 3, paragraph 33.

Information on equipment which have been prohibited, restricted, withdrawn or recalled in accordance with article 26-28 of the directive on marine equipment is found on the DMA webpage and in DMA RO Circular no. 027. The RO shall not issue statutory certificates to Danish ships where equipment prohibited, restricted, withdrawn or recalled by the DMA is installed.

Non wheel-marked equipment can be accepted for existing vessels being transferred to Danish flag from a non-EU member state. The RO shall carry out an inspection / approval procedure of nonwheel-marked equipment, in accordance with Directive 2014/90/EU of the European Parliament and of the Council of 23 July 2014, Article 7. The RO shall issue a DMA “MED Acceptance Certificate” which must be kept on board.

For new buildings to Danish flag, Recognised Organisation (RO) shall ensure compliance with the MED directive for equipment to be used on board, covered by the directive’s annex A1.

Refer also to Statutory surveys - General, Sections 7 and 8.

Ships changing from a non-EU flag to Danish flag

(DMA RO Circular no. 027)

For ships changing from a non-EU flag to Danish flag, on-board Marine Equipment required to be “Wheel Marked”, but is not, shall either be changed to “Wheel Marked” equipment or be accepted as equivalent by the Danish Maritime Authority (DMA) or a Recognized Organization.

The following describes DMA’s procedure for acceptance of such equipment:

• In connection with the flag change procedure, a copy of the most recent annex (Annex to the “COMMISSION IMPLEMENTING REGULATION (EU) 2021/1158” on design, construction and performance requirements and testing standards for marine equipment, - as amended.) shall be drawn from the Official Journal of the European Union (EUR-Lex) and be submitted to the Owner. https://eur-lex.europa.eu/legalcontent/EN/TXT/PDF/?uri=CELX:32019R1397&qid=1582703553894&from=DA

• Based on the above mentioned annex, the Owner/ship shall make a list of non-wheel marked equipment. The list shall be presented to the attending surveyor from the DMA or from the RO acting on behalf of the DMA on-board.

• During the flag-change survey of the ship, the attending surveyor will make an assessment of the listed equipment, based on an evaluation of the international certification of the equipment and a visual inspection.

• Provided the surveyor find the equipment acceptable (ref. Article 7 of the directive), the surveyor shall issue a DMA “MED Acceptance Certificate” (refer to attached file “MED Acceptance Certificate “) on the equipment. A similar RO “MED Acceptance Certificate” with minimum the same information can be issued instead. Any imposed restrictions to the use of the equipment must be stated in the certificate. The certificate is to be kept on-board the ship.

• Equipment, which is not found to be equivalent, must be replaced

• All the original equipment certificates shall be kept on-board, readily available for inspection.

Noise measurements

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 3, paragraph 29.

In November 2012, the IMO adopted new mandatory requirements on noise levels on board ships (Resolution MSC.337(91)). The new IMO requirements have been implemented in the Danish legislation, and entered into force for Danish ships 15 November 2013. For Danish ships, Chapter 5 of the Noise Code is mandatory.

For further information, refer to the national legislation in Additional Danish regulations.

Cargo handling gear

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 24.2.

Lifting appliances and loose lifting gear which is to be used on board for cargo operations (including cranes for handling provision and engine room overhead travelling cranes), shall comply with DMA’s “Technical Regulation on Lifting Appliances and Loose Gear on Ships, No. 12 of 12 October 2000”, in the attached file “Technical Regulation no.12 of 12 October 2000”.

As equivalent to the regulations mentioned above, compliance with the “ILO Occupational Safety and Health Convention (“Dock Work”), 1979, No 152”, as amended, is accepted.

For further information, refer to the national legislation in Additional Danish regulations.

Passenger lifts in ships

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 24.1.

Medicine chests

DMA Notice A Chapter IX Pt B shall be complied with (see attached file “Notice A Chapter IX Pt B.pdf”)

National Cargo Ship Safety Certificate

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 23.1.

Recognised Organisation (RO) is authorised to perform surveys and issue certificates (of which the form is available in ASMS Certificates Editor) for non-passenger vessels below 500 grt and over 15 m in length.

DMA’s Notice B applies, refer to Additional Danish regulations.

Vessels below 500 GT shall have a Towing and mooring plan as per MSC.1/Circ.1175 reg. 5 (ships constructed on or after 1 January 2007 but before 1 January 2024) or MSC.1/Circ. 1175/rev.1 reg. 5 (ships constructed on or after 1 January 2024). In addition, they must be able to clarify how the vessel's towing and mooring equipment is maintained.

Vessels with a length between 15-24 m can have the possibility to be treated in accordance with Danish Order no. 243 of 17 February 2022 on the construction and equipment of small commercial vessels and cargo vessels, etc.

Barges shall be handled according to Danish Order no. 1695 of 14 December 2017, technical regula-tion on the construction and equipment, etc. of barges, as amended.

Carriage of dangerous goods in packaged form

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 23.4.

Any reduced requirements must be approved by the DMA. Recognised Organisation (RO) shall submit a motivated application to the DMA in accordance with Danish Order no. 1519 of 7 December 2023, as amended, Chapter II-2, regulation 19.2.2.

The DMA has issued a RO Circular No.23 regarding the “Carriage of dangerous goods in packaged form on offshore vessels of less than 500 gross tonnage carrying industrial personel within the renewable energy offshore sector.

For further information, refer to attached file “DMA_RO_Circular_023”.

NOx Technical Code 2008

1. (Email from DMA dated 22/05/2017)

   In accordance with the NOx Technical Code 2008, Chapter 5, regulation 5.12.4.3 DMA has approved the MAN diesel and Turbo “MDT 2011” alternative ambient NOx correction equation.

   For further information, refer to attached file “Rec Org MDT 2011 Alternative Ambient NOx Correction Equation 22052017”.

2. (Email from DMA dated 29/05/2019)

   The DMA approve in accordance with the NOx Technical Code 2008, Chapter 5, regulation 5.12.4.3, the MAN ES2018 Ambient Performance NOx Correction Method, Certification Guidelines for MAN B&W Two-stroke Engines.

   For further information, refer to attached file “2019020202-8 Recognized Organizations”.

High-speed offshore vessels carrying more than 12 industrial personnel

(DMA RO Circular 024)

DMA has developed an Interim guideline to respond to the advancement within the offshore wind industry and the special hazards that high-speed offshore vessels carrying industrial personnel encounter due to the nature of their operations. It establishes a safety standard that takes into account the nature of offshore operations and offers the possibility to use an equivalent to the passenger vessel safety standard when more than 12 industrial personnel are being carried.

This circular provides a safety standard equivalent to that of existing Danish regulation and offers an alternative for high-speed offshore vessels carrying more than 12 industrial personnel that must otherwise be approved and certified as high-speed passenger craft or special purpose ships – until the IMO has developed a mandatory code for the said type of ships.

This circular can be applied to high-speed offshore vessels carrying more than 12 industrial personnel on domestic and international voyages:

1. regardless of vessel size;

2. carrying up to 60 persons on board (including crew and passengers);

3. not carrying more than 12 passengers; and

4. engaged in offshore industrial activities as defined in MSC.418(97).

For further information, refer to attached file “DMA RO Circular no 024”.

Ship Recycling

EU Regulation No 1257/2013

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 21.1 and 21.2.

Recognised Organisation (RO) is fully delegated for the following two certificates for all types of ships (Passenger, Cargo, MODU & Barges, Fishing):

• Certificate on the inventory of hazardous materials

• Ready for recycling certificate

Recognised Organisation (RO) is fully delegated to issue both types of certificates in accordance with the following instructions.

Recognised Organisation (RO) is authorized for certification on a ship classed by another RO.

Certificate on the Inventory of Hazardous Materials

Recognised Organisation (RO) is authorised to perform statutory certification services according to Regulation (EU) no. 1257/2013 of 20 November 2013 on ship recycling.

Ready for Recycling Certificate

Recognised Organisation (RO) is authorised to perform statutory certification services according to Regulation (EU) no. 1257/2013 of 20 November 2013 on ship recycling.

When issuing a ready for recycling certificate, a copy shall be forwarded to:

Danish Environmental Protection Agency (EPA)

Tolderlundsvej 5DK-5000 OdensePhone: +45 72 54 40 00Email: impeksp@mst.dk

Updated formats in commission implementing decisions (EU) 2026/121 and (EU) 2026/116

(Administration email dated 16/02/2026)

The decision to use the combined formats or to issue two separate certificates under SRR and HKC respectively is left up to Recognised Organisation (RO) in cooperation with the shipping companies.

Existing certificates will remain valid until their expiry date and an endorsement with reference to the HKC will be sufficient to meet the obligations according to HKC.

If so, wished by the shipping companies, certificates can be replaced earlier, keeping the expiry date of the existing certificates (if expiry dates differ on the existing certificates, then the earliest expiry date shall be used on the combined certificate).

When issuing a Ready for Recycling Certificate, a copy shall be forwarded to Danish Environmental Protection Agency (EPA) at impeksp@mst.dk

Hong Kong Convention (HKC)

(Administration Letter dated 26/06/2025)

Recognised Organisation (RO) is fully delegated for the following:

• Authorisation to perform statutory Survey and Certification services, as per Chapter II, Part C of the Annex to the HKC

• Authorisation to issue and endorse the International Certificate on Inventory of Hazardous Materials (IHM).

  Regarding the existing ships flying the Danish flag already provided with an inventory certificate (IC) and an inventory of hazardous materials (IHM) in accordance with the EU Ship Recycling Regulation (SRR) – Regulation 1257/2013 -, the Hong Kong International Certificate on Inventory of Hazardous Materials (IHM), as per Regulation 11.1 of the HKC may be issued administratively and at the latest in connection with the next scheduled renewal survey.

• Authorisation to issue and extend the International Ready for Recycling Certificate.

  When issuing a ready for recycling certificate, a copy shall be forwarded to the Danish Environmental Protection Agency (EPA)

  Tolderlundsvej 5DK-5000 Odense

  Phone: +45 72 54 40 00

  Email: impeksp@mst.dk

Recognised Organisation (RO) is authorized for certification on a ship classed by another RO and on non-classed ships.

Stability requirements for ro-ro passenger ships (2003/25/EC)

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 14.21.

Recognised Organisation (RO) is fully delegated for confirming compliance with specific stability requirements for ro-ro passenger ship according to EU Directive 2003/25/EC of the European Parliament and of the Council of 14 April 2003, as amended (Stockholm-directive).

Mandatory supplementary provisions for cargo and passenger ships

Refer to the Annex to the Agreement (see Annex to the Agreement), Chapter 2, paragraph 24.3.

Approval of alternative and/or equivalent energy sources

(DMA RO Circular 030 and Appendix 1 in attached files)

The purpose of this circular is to enlighten the approval process of alternative or equivalent energy sources on board Danish ships were there is no or minor guidelines and regulations for the design and consists of:

• footnotes,

• a schematic overview and other requirements to the approval process,

• definitions,

• Appendixes, Guideline to a specific system – describing the requirements for approval (see Appendix 1 “Guideline for approval of Lithium-ion type battery installations”).

For the approval of alternative and/or equivalent energy sources, the IMO´s MSC.1/Circ. 1455 - GUIDELINES FOR THE APPROVAL OF ALTERNATIVES AND EQUIVALENTS AS PROVIDED FOR IN VARIOUS IMO INSTRUMENTS, must be used.

Depending on the complexity - size and type of vessel - amount, size and type of energy source, the guideline and design process apply partly or fully by an assessment of the Administration.

It is the responsibility of the owner to establish and start the approval process according to this circular 030 in the earliest start of the design phase of the vessel or system - with the RO or competent company/person to lead the design team. In addition, an initial start-up meeting with the Administration shall be initiated.

All systems, components etc. of the alternative and/or equivalent energy source on all types of vessels must comply with relevant regulations and standards from a RO if developed.

The Administration shall be invited to participate in the design process and HAZID workshops. As the Administration is the approval part, the Administration can only participate as an observer. The Administration shall be kept duly informed of the design team’s work and conclusions of the preliminary risk assessment.

The Administration will, by an assessment on basis of the preliminary result of the risk assessment and the leader of the design team´s recommendations, approve the further development of the project. The alternative design must be surveyed during implementation and commissioning on board the vessel by either the Administration or the RO.

A final survey and test on board the vessel by either or both the Administration and the RO, for the verification of the full implementation of the result and conclusion of the design team´s work shall be done.

The Administration or the RO will issue a certificate and a statement of approval of the alternative and/or equivalent arrangement after approved final verification and test. Notification of the approved alternative or equivalent design shall be forwarded to the IMO and/or the EU-commission by the Administration.

The conclusion of the risk assessment must include the future scope of survey, maintenance etc. If, during the operation of the alternative system or energy source, it is established that additional measures must be taken to enhance or secure the level of safety, mitigating actions must be taken and the design team must process this in an additional risk assessment.

Periodical survey of the system by the Administration or RO shall be according to the relevant regulation and certificate for which the system is equivalent - and what the conclusion in the risk assessment may establish.

ISM Code

Authorizations & Instructions

Cyber Security

(Annual meeting between DMA & ROs, October 2020)

Surveyors shall verify that a system is in place and implemented.It shall be verified that risk assessment has been made, threats identified, barriers put in place, roles and responsibilities distributed and a system implemented and evaluated on.

ISPS Code

Authorizations & Instructions

Cyber Security

(Annual RO meeting 2025)

When performing ISPS verifications, Recognised Organisation (RO) shall:

• Check whether cyber risks have been considered in the SSA (if not, request their inclusion);

• Verify that the SSP also includes basic preventive or awareness measures related to digital security;

• Check that, while cyber security in Safety Management System is acceptable, it should be mentioned in both SSA and SSP (a link or reference to the ISM procedures on the subject is sufficient).

MLC, 2006

Scope of authorisation

Annex to the Danish RO Agreement 2015

All cargo ships

All inspections must be carried out in accordance with the Maritime Labour Convention, 2006, as amended (MLC, 2006) and with due respect to the International Labour Organization’s (ILO) document Guidelines for Flag State Inspections under the Maritime Labour Convention, 2006.

Recognised Organisation (RO) shall issue or renew a Maritime Labour Certificate to a Danish flagged ship after verifying upon inspection that the mandatory requirements meet National standards implementing the MLC, 2006 as detailed in the DMLC part I issued by the DMA.

The delegation includes verification of compliance with DMA Notice A Technical regulation on occupa-tional health in ships. Guidance for this verification can be found in the relevant DMA RO Circular 034 (see attached file) which will be part of all MLC verifications. Additional items from MLC400 to MLC419 are available.

(Administration email dated 05/12/2024)

At the next periodical MLC verification Recognised Organisation (RO) is requested to verify that ships have the latest edition of the Danish DMLC part I on board (see attached file), and if deemed necessary, an updated DMLC part II to be reviewed and signed by Recognised Organisation (RO).  

For further instruction regarding the Interim Maritime Labour Certificate, refer to relevant DMA circular. In matters of exemptions, refer to Roadmap for processing requests for interpretations, equivalents and exemptions.

Ships under 500 gross tons

Recognised Organisation (RO) is authorised to inspect and certify ships to which the MLC, 2006 applies, but are not required to be certified, if the ship owner request the ship to be. Such ships shall still be subject to full inspection against the same requirements as for ships of 500 gross tons or more.

Recognised Organisation (RO) is also authorized, with intervals not exceeding 36 months, to inspect and issue a report of inspection indicating the inspected areas to ships to which the MLC, 2006 applies, but which are not requested by the shipowner to be certified. Such ships shall still be subject to full inspection against the same requirements as for certified ships.

Refer to DMA Circular 002 for further information.

Danish Maritime Authority Circular related to Application of MLC, 2006 to certain categories of persons working onboard Danish ships (July 2013)

Danish Maritime Authority Circular related to Application of MLC, 2006 to certain categories of persons working onboard Danish ships defines the process to be followed in case of doubt whether any category of persons is to be considered as seafarer onboard Danish flagged vessels which may arise in the preparation process towards the Initial MLC certification.

Specific Flag requirements

Extracts from Danish maritime Authority Circular Order No. 1016 on seafarers hours of work and rest

Section 5. Employees shall have regular periods of rest of sufficient length to ensure health and safety.

Subsection 2. In every working day, the hours of rest of an employee of 18 years of age or older shall be of at least ten hours. The hours of rest may be divided into a maximum of two periods one of which shall be of six hours, cf. however sections 8 and 9. The time between two consecutive periods of rest shall not exceed 14 hours.

Subsection 3. The total hours of rest for a week shall amount to at least 77 hours.

Subsection 4. The Danish Maritime Authority may, upon the shipowner’s request, permit the hours of rest pursuant to subsection 2 to be calculated within each calendar day.

Subsection 5. On Sundays and holidays, the shipowner shall not order an employee to carry out work that can be postponed.

Subsection 6. On Sundays and holidays, employees who so wishes should, furthermore, also be given the opportunity to hold an undisturbed service on board.

Section 6. As regards watchkeeping seafarers or seafarers whose work includes tasks in connection with safety and the prevention of pollution or as regards seafarers working on ships engaged on short voyages, the provisions on hours of rest may – in consideration of more frequent or longer periods of days off or where compensation is secured through days off – be deviated from through collective agreements. An agreement shall meet at least the minimum protection deriving from the provisions on hours of rest stipulated in paragraph 9 of section A-VIII/1 of part VIII of the STCW Convention, which is given in annex 1.

Subsection 2. Deviations under subsection 1 shall be recorded with the Danish Maritime Authority before being applied, and the agreement text recorded shall be available on board in Danish and in English in an easily accessible place.

Section 7. An employee below the age of 18 shall have a total period of rest of at least 12 hours within the working day.

Subsection 2. The period of rest shall in general cover the period between 20.00 and 06.00 hours.

Subsection 3. As regards watchkeeping employees below the age of 18, the period of rest may be divided into a maximum of two periods. One of the periods of rest shall be of at least eight hours and be in the period between 20.00 and 06.00 hours.

Subsection 4. The period between two consecutive periods of rest shall not exceed 12 hours.

Subsection 5. The total hours of rest for a week shall be at least 84 hours.

Subsection 6. Subsections 2 and 3 shall not apply to employees below the age of 18 if it is necessary to place the periods of rest at some other time as part of vocational training, maritime training approved by the Danish Maritime Authority or similar training of at least two years’ duration providing professional competences.

Subsection 7. Employees below the age of 18 shall have two consecutive days off a week. If required, the weekly days off may be postponed if they are replaced by similar time off later.

Clarification from DMA related to language of SEA and CBA – Memo DNS/2013/099491 dated 09/11/2014 from Recognised Organisation (RO) Denmark

SEA: “For ships engaged on international voyages, the standard version of the employment contract shall as a minimum be available on board in English”. If the ship has a template onboard, this is, in the opinion of the DMA, sufficient according to Danish law.

Reference to Order no. 238 of 7 March 2013 (section 5, subsection 2)

i.e: a SEA can be in Danish only, but then a template in English must be available.

CBA: “If a collective agreement constitutes the entire or a part of the employee’s employment contract, the shipowner shall ensure that a copy of this collective agreement is available on board. For ships engaged in international voyages, the parts of the collective agreement(s) subject to port State control inspections and applicable to the employees on board shall be available in English”.

Reference to Order no. 238 of 7 March 2013 (section 5, subsection 3)

Appendix — Agreement governing the authorisation to undertake statutory certification services

Danish RO Agreement 2015

See the attached file “DanishROAgreement2015”.

Appendix — Annex to the Agreement

Scope of authorisation

See the attached file “Annex to the RO agreement of 22 November 2024”.

Appendix — Specific Certificates: National and bilingual International certificates.

List of National certificates

- National Cargo Ship Safety Certificate

- Record of Equipment (Form N1)