QUALITY DOCUMENTARY SYSTEM
Marine & OFFSHORE Quality Documentary System Organisation
General Organisation
The organisation of M&O Quality Documentary System is presented in below table illustrating the organisation of M&O Product Line quality documents, as part of the Recognised Organisation (RO) Group general quality documents.This documentary system comprises three levels:
Society
Group reference documents organised according to the Recognised Organisation (RO) Quality Management system.
M&O Product Line
M&O Product Line General Procedures Manual (MPG) issued by the T&OE QHSSE Department,
Procedures and Instructions (ISM) issued by the M&O Product Line Managements/ Departments.
Areas / Countries
Local Instructions issued by the Country Managers or the Area Directors
| Recognised Organisation (RO) Group Quality Manual Reference
Documents (Policies) Recognised Organisation (RO) Group Quality Manual Reference Documents (Policies) | |
|---|---|
| ISM TOPICS: ISM TOPICS: | DOCUMENT ACRONYMS: DOCUMENT ACRONYMS: |
| M&O Product Line General Marine Procedures M&O Product Line General Marine Procedures | GEN, MPG GEN, MPG |
| Health & Safety Health & Safety | HSE HSE |
| Technical & Operations Excellence Role
& Responsibility Technical & Operations Excellence Role & Responsibility | PCR, PDO PCR, PDO |
| Ship in Service and System Certification Ship in Service and System Certification | PNS, TNS PNS, TNS |
| Development, New Construction, Plan Approval Development, New Construction, Plan Approval | PNC, TNC PNC, TNC |
| Inspection at Work EMC Inspection at Work EMC | PTE, TTE PTE, TTE |
| Inland Navigation Inland Navigation | PAI, PCI, OSI, PNI, TSI, TNI, WNI PAI, PCI, OSI, PNI, TSI, TNI, WNI |
| Offshore Offshore | OPG, DPR, DTO, TCA, TCK, PNC, TNC, PNS, TNS OPG, DPR, DTO, TCA, TCK, PNC, TNC, PNS, TNS |
| Flag Requirements Flag Requirements | the related survey procedure the related survey procedure |
| Floating Wind & Offshore Floating Wind & Offshore | IEOF, IPEOF, PEOF, TEOF IEOF, IPEOF, PEOF, TEOF |
M&O Product Line General Procedures Manual (MPG)
Untitled
These general procedures are applicable to all M&O Product Line personnel, and are set in order to define rules common to all HO Management/Departments and Countries personnel.
M&O Product Line Procedures and Instructions (ISMs)
Untitled
These internal documents are intended for Division and Country personnel. They set out arrangements for services performed on new constructions, materials and equipment, ships and boats, offshore mobile units and installations under construction or in service, as well as on floating wind and offshore components.
Untitled
The ISM system comprises :
Procedures
Procedures provide provisions aiming at defining the organization, the co-ordination of all those involved in activities.
Work instructions
Working instructions contain instructions related to field or local office activities, intended for either to detail a specific procedure or instruction.
Untitled
Additional documents, such as Circulars, Documentary Notes, specification, diagrams, reports, internal notes, etc. may be distributed to Countries by M&O Units namely by relevant Department.Circulars: contain instructions intended for either a limited period of time or amending specific procedure/instruction pending its next revision.
M&O QUALITY DOCUMENTATION DATABASE SHAREPOINT
Untitled
The whole set of M&O Product Line Quality documents (i.e. issued by Head Office) is recorded and monitored in an M&O Quality Documentation Database in SharePoint. The database is fully protected by different rights level and mastered by M&O Admin together with IT team. Special access for "editors" and "validators" is assigned by T&OE QHSSE Department (WORKSPACE VIEW), as well as any external accesses (for external auditors, assessors or Flags) are fully restricted and controlled. All documents in published section "PROCEDURES" are visible by all M&O personnel.An alert is issued for any new or revised document to concerned groups of users as defined in the matrix in Annex (see attached file "Marine Quality Documentation Subscriptions"). T&OE QHSSE Department is in charge of the maintenance of this matrix.T&OE QHSSE Department is in charge of the monitoring of the Quality Documentation published online by HO Departments. ASMS SUPPORT is in charge of the monitoring of the SharePoint system functionality.
DOCUMENTATION MASTER LIST
Main Master List
The Master List of M&O Product Line procedures and instructions is available through the Quality Documentation Database indicated in Section 2. It is automatically updated by the system. The Quality Documentation Database SharePoint is accessible to all M&O personnel.
Local Master List
The Local Country Manager is responsible together with the Unit Managers to build up as necessary a Local Master List appropriate to their activities, consisting of local Procedures and Instructions. This Local master List is updated on a regular basis, considering new local documents issued & might be provided for check upon HO request. Local Master List and local procedures (if any) are subject to the regular update and check by local personnel to ensure compliance to HO procedures and processes published in SharePoint.
MANAGEMENT AND ACCESS T O EXTERNAL DOCUMENTS
Untitled
Access to the external documents is subject to Recognised Organisation (RO) Group (Recognised Organisation (RO) M&O included) subscriptions to international standards on the dedicated website Accuris and SAI Global Intertek Inform. These websites contain access to:o SAI GLOBAL - Certification standards and EN standards:o Accuris: 2 contracts 1/ AWS enterprise wide 2/ ASME, API, AWS: for AI Authorized inspectors of 11 sites: Milan, Mumbai and 3 sites in the United States (Broomall, Houston, Boston), Australia Newcastle, France - Villars, France La Défense, Malaysia Kuala Lumpur, UK - Aberdeen, UK - Manchester.o DNV Veracity: DNVo Compass: ASTMStandards or norms which are not available via the platforms are ordered on demand through other supplier called AFNOR.