Panama - Specific requirements by the Panamanian Administration

Flag instructions relating to statutory surveys

Flag procedural requirements

General policy

Agreement

An Agreement has been signed on 15th June 2018 between the Maritime Administration of the Republic of Panama and Recognised Organisation (RO) Marine & Offshore SAS. The Agreement and its Appendices 1 and 2 shows the details of authorisation granted (see Agreement for the delegation of the survey and issuance of technical certificates service to Appendix 2 to the Agreement).

Electronic Certificates

(Letter No.100-01-048DGMM dated 15/02/2018)

Recognised Organisation (RO) is authorized to issue electronic Class and Statutory certificates for Panamanian flagged vessels.

Refer also to MMC-355 “Use of Electronic Certificates on board” in attached files.

Reporting

C&R_STAT shall send to the Administration the list of ships for which a new situation has been stated.

(MMC-307)

The information concerning the status of ships certified by Recognised Organisation (RO) shall be available to the public on the web site of Recognised Organisation (RO), as follows:

• Name of the vessel

• IMO number / Call sign

• Classification / Type of Ship

• Ship Gross Tonnage and Date of build

• Name of Certificate / Plan / Manual / Drawing

• Number of certificate / Approval

• Type of certificate (Interim, Full Term, Conditional)

• Type of Survey / Audit (Initial, Annual, Intermediate, Renewal, Additional)

• Date of Issuance / Survey / Audit / Approval

• Place of Issuance / Survey / Audit / Approval

• Expiration date (as applicable), window range for upcoming inspections

Further to the information stated above Recognised Organisation (RO) shall post the survey report and any outstanding deficiency Non Conformities, corrective and preventive action reports, or notation to the ship. This information will be available only for this Administration.

Enquiries, contracts or other handling, including amendments, can be addressed to:

• ro-panama@segumar.com

• ro-legalaffairs@segumar.com

• ro-monitoring@segumar.com

The requirements of the RO Code, point 3.9.2.1.3, must be communicated to the Administration, according to the provisions of Merchant Marine Circular (MMC-156) and Merchant Marine Notice (MMN-18/2021).

In case an overdue leads a statutory certificate suspension / cancellation / withdrawal or due to any other cause, it must be communicated by Recognised Organisation (RO) to the following email:

ro-monitoring@segumar.com

within twenty-four (24) hours after Recognised Organisation (RO) takes the decision on such suspension / cancellation / withdrawal, including a description of the reasons and contact details of the ship-owner/operator, so that the Administration can proceed in consequence.

For further information, refer to the Merchant Marine Circular MMC-307.

Recognised Organisation (RO) shall report to the Administration, cases where a ship did not in all respects remain fit to proceed to sea without danger to the ship or persons on board or presenting unreasonable threat of harm to the marine environment.

C&R_SCD / STAT sends annually to the Administration the required insurance certificates for ROs and RSOs not later that the end of January each year.

Offices in charge of statutory matters

For offices contact points (24/7 Global Coverage) refer to MMN-18-2021 in attached files.

Segumar Panama

Technical functions are now performed by SEGUMAR PANAMA, based in Panama.

This new office function are the same than technical functions previously performed in the New York office, together with the issuance of exemptions and extensions certificates. Additional information and new office particulars are displayed in the Class & Statutory Info.

Segumar Miami

Segumar New York Office is relocated to Miami.

From June 1, 2017, Segumar Miami office will provide exactly the same services offers in Segumar Panama Office.

Refer also to the Merchant Marine Circular MMC-236 in the attached file “MMC 236 _18-10-2019.pdf”.

Segumar Singapore

(Email from the Administration dated 04/04/2012)

Refer to the letter in the attached file “Segumar - Singapore”.

A Segumar branch office in Singapore has been opened since the 1^st of April 2012.

Segumar Singapore will provide the same services offered in Segumar Panama.

Refer also to the Merchant Marine Circular MMC-239 in the attached file “MMC-239-January-2018”.

Segumar Korea – Busan

Starting July 1^st, 2014, the new SEGUMAR Korea - Busan office will provide the services listed in the Merchant Marine Circular MMC-291 (refer to the attached file “MMC-291”).

Refer also to the Merchant Marine Circular MMC-239 in the attached file “MMC-239”.

Segumar Istanbul

Starting May, 13, 2015, the new Segumar office in Istanbul will provide the exact same services available at the Segumar Panama office.

Refer also to the Merchant Marine Circular MMC-310 in the attached file “MMC-310”.

Segumar Imabari, Japan

Starting May 25, 2015, the new Segumar office in Imabari, Japan will provide the exact same services available at the Segumar Panama office.

Refer also to the Merchant Marine Circular MMC-312 in the attached file “MMC-312”.

Segumar London

Starting October 16, 2017, the new Segumar office in London, UK will provide the exact same services available at the Segumar Panama office.

Refer also to the Merchant Marine Circular MMC-357 in the attached file “MMC-37”.

Segumar Dubai

Starting October 16, 2017, the new Segumar office in Dubai, UAE will provide the exact same services available at the Segumar Panama office.

Refer also to the Merchant Marine Circular MMC-357 in the attached file “MMC-37”.

Segumar Manila

Starting October 16, 2017, the new Segumar office in Manila, Philippines will provide the exact same services available at the Segumar Panama office.

Refer also to the Merchant Marine Circular MMC-357 in the attached file “MMC-37”.

Fleet Risk Assessment (FRA) and Performance Monitoring Accelerated Program (PMAP)

(MMC-405)

The Administration may require that vessels identified as “Critical” to comply with the following (one or more depending on each specific case):

• An additional survey every three months, to be carried out by the Recognized Organization that issues the statutory certificates. The scope of these surveys will be annual and/or periodical.

• Additional verification of the Ship Safety Management System (SMS Certificate), with an initial scope and the possibility of increasing its frequency if non-conformities or deficiencies are identified that could affect the Safety Management System.

• Ships can also be subject to the PMAP (Performance Monitoring Accelerated Program) consisting of additional verifications and surveys conducted by the Recognized Organization in cooperation with a flag state surveyor at intervals specified by the Administration according to each case.

In case of any equipment failure or a defect is discovered onboard which cannot be solved immediately, the shipowners, operators, technical managers, DPA or the ship Master shall report at the earliest opportunity to the nearest Segumar Office, the Recognized Organization responsible for issuing the relevant certificate, who shall cause investigations to be initiated to determine whether an additional survey is necessary.

Shipowners, operators, technical managers, DPA or the ship Master is to coordinate corrective actions with the Recognized Organization and to report the at the earliest opportunity to the nearest Segumar office in case of further actions required.

(Administration email dated 30/10/2025)

MMC-405 fully replaces MMC-380. All procedures, reports, and survey or audit schemes must follow the new requirements described in MMC-405. Any previous format or declaration used under MMC-380 is no longer valid.

The identification of vessels as “Warning” or “Critical” is carried out exclusively by the Administration through an internal risk assessment process. This evaluation considers each vessel’s performance history including PSC results, deficiencies, detentions, vessel type, age, and company performance based on information available through international MoU databases and other monitoring tools.

There is no fixed number or formula to determine when a vessel becomes “Warning” or “Critical”. The Administration will inform the company and/or the Recognized Organization directly whenever a vessel is categorized in either group. There is no public list of these vessels, and no external entity determines or publishes them.

For vessels formally identified as Critical, the Administration may require one or more of the following actions, depending on each specific case:

• an additional survey every three months,

• an additional verification of the Ship Safety Management System (ISM audit), and/or

• participation in the Performance Monitoring Accelerated Program (PMAP).

When any of these measures apply, the Administration will notify the company or Recognized Organization and will indicate the initial due date, scope, and frequency of the additional survey or verification. These requirements are not automatic and will depend on the vessel’s individual situation.

Vessels must continue submitting the Pre-Arrival Checklist before calling ports under the supervision of the USCG, Paris MoU, AMSA (Australia), or MSA (China). This checklist must be sent to prearrival@amp.gob.pa (MMC-404).

The PMAP is essentially a monitoring program used by the Administration to follow up on vessels with recurring issues or high-risk indicators. It may involve additional verifications carried out jointly by the Recognized Organization and a Flag State Surveyor, as well as periodic evaluations to verify that corrective and preventive actions are effectively implemented.

Regarding reporting responsibilities, the shipowner, operator, or DPA is responsible for submitting the Corrective Action Plan (CAP), evidence of actions taken, and the Form F-27 – Correction of Deficiencies Report to the Port State Control Section (psc@amp.gob.pa) and/or the nearest Segumar Office. Recognized Organizations may assist, but the primary responsibility lies with the company.

The “Warning” or “Critical” status of a vessel is not permanent. The Administration periodically reviews the fleet’s performance, and ships that show sustained improvement  no detentions, fewer deficiencies, and consistent compliance may be removed from higher-risk categories.

Exemptions

(MMC 156)

Request for exemption

A request for an Exemption Certificate shall be sent to the Segumar Panama office by the ship owner / operator, legal representative or the RO.The coordinates of this 24h contact are displayed in the Flag Recognition tool.

The request must be made for each individual ship separately and must include the following:

1. Copy of the provisional/permanent registry certificate (Patente), (optional)

2. Copy of the relevant full term statutory certificate and its attached forms and / or supplements.

3. Application for exemption certificate properly filled out.

See the attached file “2-SEG-01-02-APPLICATION-FOR-EXEMPTION-CERTIFICATES-AUGUST-2023”.

The Panama Administration authorizes Recognised Organisation (RO) to the issuance of an Interim exemption certificate with a validity which shall not exceed thirty days as long as the exemption to be issued is a renewal of the previous exemption certificate and conditions for this exemption remain the same.

In cases where the exemption certificate is requested for the first time, the issuance of the exemption certificate is of complete prerogative of the Administration; that means that in this case Recognised Organisation (RO) can not issue an interim exemption certificate prior to the Administration’s approval.

Deficiencies

(Letter No.111-01-005-DGMM-DOR/OPR in attached file “Letter No.111-01-005-DGMM-DOROPR - 30 MARCH 2026 - Recognised Organisation (RO) special authorization”)

By the letter dated 30 March 2026, the Administration grants Recognised Organisation (RO) a special authorization to conduct Additional Surveys and issue Conditional / Short Term certificates, without the need to seek prior authorization from the Administration, provided the below following criteria are met. This special authorization starts on the 18th May 2026, and shall remain valid until 31st December 2026, in order to allow the Administration to assess the results and overall effectiveness of this pilot initiative.

Recognised Organisation (RO) shall apply the provisions set forth in this letter, at its professional discretion, only to those Panamanian-flagged vessels under its certification and/or classification that it deems eligible and suitable for such purposes, considering their performance record, risk profile, and any other relevant technical or operational considerations.

Under this special authorization, the Conditional / Short Term certificate may be issued where the survey confirms that:

• the ship and its equipment correspond substantially to the particulars of the relevant statutory certificate;

• the ship is fit to proceed to sea without danger to the crew, the vessel, or the marine environment; and

• existing deficiencies cannot be rectified at the time of the survey.

When exercising this special authorization, Recognised Organisation (RO) shall:

• Issue a Conditional / Short Term Certificate explicitly detailing all outstanding requirements, conditions, and assigned due dates for rectification.

• Ensure all relevant information and a copy of the conditions are maintained on board and available for Port State Control (PSC) inspections.

• The certificate shall be valid only for the period necessary to reach a port of repair. In no case shall the validity exceed sixty (60) days.

• If it is necessary for a Conditional / Short Term Certificate to be valid, or extended beyond, sixty (60) days, Recognised Organisation (RO) must request specific authorization from the Administration (see below).

• The conditional status expires immediately upon the rectification of the deficiency (verified by additional survey) or upon reaching the 60-day limit, whichever occurs first.

Once issued, a copy of the Conditional / Short Term certificates do not need to be submitted to the Administration, unless it is required for a specific evaluation; however, they must be available in MOVE, so that the Administration can access them at their convenience.

Once all deficiencies are rectified and the full-term certificate is reissued, the evidence is to be sent to the nearest Segumar Panama office (see Merchant Marine Notice MMN-18/2021 in attached files).

Recognised Organisation (RO) must ensure that all corrective actions are documented. Evidence of rectification must be submitted to Administration, including:

• Survey reports

• Re-issued certificates

• Formal written notifications

In case of immediate danger, Recognised Organisation (RO) shall withdraw the relevant certificate and notify the Administration through the nearest Segumar Office and the Port State Control authorities immediately.

This special authorization does not apply to:

1. Deficiencies indicating systemic failures of the Safety Management System (ISM). It is advisable to review the ship file and check the PR17 reports issued as well as the latest audit reports.

2. Deficiencies that directly endanger the safety of the ship, crew, or environment (such as Major structural failures, Major propulsion failures)

3. Cases requiring certificate revalidation (postponement of surveys) or a single voyage for repairs permit.

For the cases listed above, the request for authorization to issue conditional certificates shall be sent to the nearest Segumar Panama office by the Recognised Organisation (RO) Marine Operational Centre. Under no circumstances the conditional certificate shall be issued without the previous authorization of Segumar Panama office.

24h service TO BE CONTACTED for issuance of conditional certificates: conditionals@segumar.com Phones: (507) 501-5361/62/50 Fax: (507) 501-5363/64

The request must be made for each individual ship separately and must include:

1. Reasons to issue a conditional / short term certificate

2. Copy of the current statutory certificate, available on board, relevant to the conditional certificate.

The conditional certificate can be valid for a period no longer than ninety days or as determined by the Administration. The Administration will not authorize the extension or re-issuance of such conditional certificates, and will not authorize extensions exceeding ninety days.

(MMC-307)

Recognized Organizations not responsible for the Safety Management Certification (ISM Code – SMC) must report to ro-monitoring@segumar.com, when deficiencies are detected during statutory, class surveys, or surveys relevant to Port State Control, onboard Panamanian flagships, which affect the implementation of the Safety Management System (SMS).

Recognized Organizations not responsible for the Safety Management Certification shall inform the ship Master / Company about deficiencies detected, which possibly affect the implementation of the SMS, and that the Administration shall be reported thereof so that the Recognized Organization responsible for the SMC is contacted in order to coordinate the corresponding actions.

Recognized Organizations not responsible for the SMC, shall report to the Administration, within the next five (5) days after the survey is completed, at least the following information:

• Ship’s name and IMO number.

• Date and place of survey.

• Category and Description of deficiencies (IACS PR17 as reference).

Compulsory statutory surveys - Completion

If the safety (mandatory annual and intermediate) surveys or Loadline periodical inspections are not completed within the period prescribed (three months either way of the anniversary date of certificate), the corresponding certificates automatically lapse and new certificates are generally issued.

SEGUMAR considers that the validity of these certificates is restored as soon as the appropriate surveys have been carried out and the certificates endorsed. During the lapses in the validity of certificates, the control procedures in accordance with Regulation 19, Chapter I, SOLAS 1974 apply and vessels may possibly be detained by port authorities.

Statutory certificates

Extension

(MMC No. 91)

SEGUMAR is the single body authorized to extend or authorize the extension of the validity of statutory certificates.

Conditional Certificates

(MMC-156 and refer also to Deficiencies. for the special authorization)

When deficiencies/defects exist which cannot be corrected in the port of survey, Panama defines a “Conditional” certificate with a validity date not exceeding 90 days, and with authorization of the Administration. Panama specifically requires the wording “Conditional” certificate (and not Short term certificate) for that purpose.

Equivalent Arrangement Certificates

(MMC-156)

The Administration may issue this certificate in cases where vessel demonstrate by trial or otherwise that a particular fitting, material, appliance or apparatus, or type thereof, be fitted or carried in a vessel, or that the application of any particular provision is at least as effective as the required by the international instruments.

When an equivalent arrangement is approved to a vessel, an Equivalent Arrangement Approval Certificate shall be issued in addition to the certificates requested by related international instruments or the national legislation.

A request for an Equivalent Arrangement Approval Certificate shall be sent to any of the Administration Offices by Recognised Organisation (RO).

Post Registration Requirements

(MMC-407)

Once the vessel is registered under the Panamanian flag, statutory certificates that may be required and that must be requested from the Administration or issued by the corresponding Recognized Organization, as applicable, are listed in the attached Merchant Marine Circular 407.

Implementation of the 2023 Harmonized System of Survey and Certification (HSSC)

(MMC 152)

For all ships entitled to fly the flag of the Republic of Panama, the application of the Harmonized System of Surveys and Certification (HSSC) became effective from 17 February 2008.

IMO Resolution A.1186(33) shall be followed for the implementation of the HSSC.

Extensions - Panama application forms

(MMC 191)

Application forms to be forwarded to SEGUMAR Panama office are available at www.panamashipregistry.com through a link identified in MMC 191 “Application forms” and displayed in Application forms.

These forms are to be filled in by the shipowner.

Class certificate

All Panamanian flagged vessels of 500 GT and above shall maintain a class certificate onboard that certifies that its structure, machinery and electrical equipment are in full compliance with the provisions of the international conventions ratified by the Republic of Panama.

Furthermore, cargo ships of less than 500 gross tonnage, non-propelled vessels, wooden vessels, pleasure yachts not engaged in international trade and fishing vessels are exempt to comply with the aforementioned.

For further information, refer to the Merchant Marine Circular MMC-267 in the attached file “MMC-267-15-01-2021.pdf”.

Oversight

The Administration will authorize Recognised Organisation (RO) to act on its behalf by performing the appropriate audit and assessment to determine the scope of the authorization to be granted.

Oversight of Recognised Organisation (RO) will be carried out as determined by this Administration.

Moreover, considering that point 8.7 (“Records”) of the RO code this Administration requires that Recognised Organisation (RO) shall maintain the following information.

.1 All records related to monitoring activities such as:

1. Plans,

2. Reports,

3. Non-conformity reports,

4. Corrective and preventive action reports, and

5. Follow-up reports, if available.

.2 Results of oversight programme review; and

.3 Records related to personnel covering subjects, such as:

1. Assigned personnel competence and performance evaluation;

2. Monitoring and/or audit team selection; and

3. Maintenance and improvement of competence

All ships records shall be maintained during the ship’s life period provided that the ship will remain registered under Panama flag.

Procedures for transfer of the certification

Refer to the Merchant Marine Circular MMC-307 in the attached files.

Recognised Organisation (RO) is to report to the Administration, by emailing ro-monitoring@segumar.com, whether the following non-compliances occur in cases of transfer of the certification of a ship:

• Gaining RO: shall report in case of the losing RO does not provide the ship information required in point 3.9.3.4 of the RO Code.

• Losing RO: shall report in case of the gaining RO does not request the information specified in the RO Code, point 3.9.3.4.

• Losing RO: shall report in case of the gaining RO does not provide the advice required by the RO Code, point 3.9.3.6.

Validity of colour copies of original documents

On board of Panamanian Flagged vessels, shall be valid for a period no longer than thirty (30) calendars day, counting from the issuing date of the respective documents, full colour copy of the documents listed in the Merchant Marine Circular MMC-313 (see the attached file “MMC-313-31-March-2020.pdf”), as evidence that the application is being processed, until the original documents are received onboard.

Emails to SEGUMAR

Upon request from Recognised Organisation (RO) Panama, for all applications sent to SEGUMAR PANAMA ( authorizations, exemptions, conditional, etc.... ), in case the emails have attached documents, the format must absolutely be in PDF and not in ZIP, as the Administration will not received the email with ZIP attachments.

Yacht Technical Policy

Refer to the Merchant Marine Circular MMC-370 in the attached files.

The Administration adopted the Red Ensign Group Yacht Code (January Edition 2019) through Resolution No. 106-82-DGMM dated 12 September 2018, that has been developed by United Kingdom, the Crown Dependencies and the UK Overseas Territories which operate shipping registers from their urisdiction.

(Administration email dated 21/05/2026)

Recognised Organisation (RO) is not fully authorized at this time to issue Yacht Certificates under the REG Yacht Code for commercial service (MMC 370). However, Recognised Organisation (RO) may be authorized on a case-by-case basis. To proceed, Recognised Organisation (RO) must share detailed information about the yacht’s particulars, such as length, passenger capacity, and other relevant details.

Panama Policy on Remote Surveys and Remote Inspection Techniques

(MMC-382 and Administration email dated 26/04/2021 in attached file)

Remote Surveys may be used as an alternative to survey on site, employing remote inspection techniques by the crew or ship-designated person, to provide the survey results necessary to the RO appointed surveyor, for the correspondent evaluation, therefore, the survey can be carried out wherever the ship is located and in order to ensure compliance with the applicable international requirements.

Every RO is responsible to determine if the ship applying for remote survey is eligible for the inspection, considering the scope and suitable conditions to perform such work.

The Administration authorizes Recognised Organisation (RO) to carry out the following surveys remotely:

• Interim ISM / ISPS and MLC audits,

• Additional ISM / ISPS and MLC, due to rectification of Non-Conformities or pending remarks (Not applicable in cases of Additional Audits due to PSC & ASI detentions),

• Statutory rectification of deficiencies or remarks (in cases of PSC & ASI detentions it will be evaluated on a case by case basis),

• Occasional Underwater Survey,

• Radio Surveys which have been attended by a radio technician subcontracted by the RO as service supplier or an exclusive radio surveyor.

Note: For those cases when a third party service suppliers or firms approved by the RO, are involved in rectifications of deficiencies, Non-Conformities, remarks, occasional underwater surveys and radio surveys, the RO must keep the corresponding records of such services.

Recognized Organizations applying for any other statutory certification and services to be conducted remotely, different than the above listed (according to the scope), must comply with the requirements of paragraph 6 of the MMC-382 and submit its procedures to ro-panama@segumar.com, for evaluation.

For further information, refer to the attached file “MMC-382-PANAMA-POLICY-ON-REMOTE-SURVEY-APRIL-2021”.

Merchant Marine Circulars and Marine Notices

Refer to the website of the Administration:

https://www.panamashipregistry.com/segumar/merchant-marine-circulars/

Guidance concerning the “Criteria of the Administration” or “Satisfaction of the Administration”

(MMC-192)

This Administration will consider in the first instance the interpretations developed and approved by the International Maritime Organization (IMO). In their absence, the unified interpretations approved by the International Association of Classification Societies (IACS) may be used as a base to establish specific requirements to comply with certain provisions of the relevant international instruments.

However, if the Administration is not satisfied with any unified interpretation or no interpretation exists, then, its own interpretation will be established through the Merchant Marine Circulars or through individual statements according to the specific case.

Statutory requirements for a Single International Voyage

(MMC-399)

This Merchant Marine Circular applies to ships not normally engaged in international voyages which in exceptional circumstances requires to undertake a single international voyage by its own means or in towing conditions. The requirements described in this Merchant Marine Circular are applicable to ships intending a single voyage for delivery purposes, meaning that the ship is not carrying any cargo or passenger onboard.

All applicable statutory certificates according to the ship type and service (which shall be issued by Recognised Organisation (RO)) shall be valid at least for the same period of the Special Registry Certificate.

For SoC DCS CII: at the end of the voyage the data shall be sent to Recognised Organisation (RO) for verification and document requested right after the special registration expires.

Ships shall be subject to a Safety Management System (SMS); therefore, at least an interim SMC and valid DOC copy shall be placed on board.

LL 66

Loadline certificate

Issuance of multiple Load Line certificates

(MMC-391)

Recognised Organisation (RO) is authorized to issue multiple Load Line Certificates when stability information for the relevant statutory loading conditions corresponding to each load line mark, is approved, and verified appropriately. Therefore, the correspondent certificates are placed on board.

For any change of the Load Line Certificate the following steps shall be followed on board by the Company and Recognised Organisation (RO) which shared responsibility with the Owners:

1. Each change of Load Line marks corresponding to the assigned freeboard shall be permanently marked on the sides of the ship and Load Line marks corresponding to the additional International Load Line Certificate shall be cut or engraved on the ship’s sides

2. One (1) set of marks associated with each Load Line Certificate in use, (i.e., is actually “painted in” and visible at any given time). Other Load line marks are eliminated or painted out with the same color as its background.

3. The details of marking and the verification of marks shall be verified by an attending surveyor according to LLC 66/88–Annex I, Chapter I, Reg.8 and 9. However, if a surveyor is not available, the change may be made by the ships’ personnel under the supervision of the master who is responsible for the accuracy. Where such action is taken by the master, he shall coordinate with Recognised Organisation (RO) and notify to the Administration. Arrangements for verification at the next port should be agreed with Recognised Organisation (RO), and in case of any discrepancy the Administration shall be notified immediately

4. The statutory certificates where the deadweight (for oil tankers, chemical tankers and gas carriers only) of the ship in metric tons is applicable, Recognised Organisation (RO) shall revise it as appropriate in case that multiple set of certificates are issued at owner’s request.

Southern boundary of seasonal tropical zone - Extension to include Gladstone

(MMC No. 91)

The Administration accepts the extension of the southern boundary of seasonal tropical zone to include Gladstone, Australia, in line with IMO Circular LL3/Circ.90.

Panamanian ships would be able to sail from Gladstone loaded to tropical marks during the period 1 April to 30 November. For the balance of the year, the port of Gladstone lies within the summer zone.

SOLAS 74

Cargo Ship Safety Construction Certificate

Outside ship’s bottom inspection

Refer to MMC-204 and MMN-06/2022 (Attached files)

Cargo vessels of 500 Gross Tonnage and above:

1. Cargo vessels of 500 Gross Tonnage and above in accordance with the International Convention for the Safety of Life at Sea 74 as amended (SOLAS) regulation I/10(a)(v), all ships in possession of a Cargo Ship Safety Construction Certificate requires a minimum of two inspections of the outside ship’s bottom during the five year period of validity of its certificate, except where SOLAS 74/88 regulation 14(e) or 14(f) is applicable.

2. Inspections are to be carried out in accordance with The “Survey Guidelines under the harmonized system of survey and certification (HSSC)”.

3. Therefore, for ships less than 15 years of age other than bulk carriers and oil tankers, alternate inspections being carried out with the ship afloat might be carried out in cases where the RO/Class consider that is proper and reasonable to do so; in such cases this Administration shall be informed for our records.

4. Ships of 15 years of age and over others than bulk carriers and oil tankers, shall be subject to special consideration by this Administration for permitting that bottom surveys are carry out afloat (in water); therefore, a case-by-case basis evaluation is required from the RO/Class and by SEGUMAR Technical Offices with the purpose to authorize it or not.

5. In case of ships subject to IACS Extended Dry Dock Scheme, the Administration may permit alternate inspections of the ship’s bottom afloat, provided it is demonstrated that ship is subject to an approved comprehensive planned maintenance system for the hull as well as for machinery. In addition, the ship must be fitted with a shaft bearing and sealing system of approved design with implementation of regular monitoring procedures, acceptance to these cases is only permitted IACS directly. Refer to MMN-06/2022 – Extended dry-docking (EDD) Scheme.

6. However, in case of Oil Tankers and Bulk carriers less than 15 years of age, alternate inspections of the ship's bottom not conducted in conjunction with the Renewal Survey of the Cargo Ship Safety Construction Certificate may be carried out with the ship afloat (in water), as it is indicated in paragraph 2.2.2 of applicable part of annex A or B of 2011 ESP Code.

7. Inspection of the outside of the ship’s bottom of Oil Tankers and Bulk carriers of 15 years of age and over should be carried out with the ship in dry dock (out of water), as it is indicated in paragraph 2.2.2 of applicable part of annex A or B of 2011 ESP Code.

Early implementation of amendments to II-1/12 - Resolution MSC.474(102)

Refer to Resolution No. 107-OMI-254-DGMM

The Republic of Panama apply the early implementation of the amendments established in Resolution MSC.474(102) of November 11, 2020, relating to Regulation II-1/12 of the International Convention for the Safety of Life at Sea (SOLAS).

Protective coatings of dedicated seawater ballast tanks (PSPC)

(MMC 246)

The Administration conscious of the fact that there will be cases of vessels with a scheduled delivery date prior to the dates specified in the regulation, with a delivery delayed beyond the specific date due to unforeseen circumstances beyond the control of the builder and owner, may in a case by case basis, accept the vessel as a ship delivered before the date of delivery specified in the regulation.

The Administration in order to grant the above-mentioned special consideration will require a report by the owner, providing the reasons for delay. The formal request, together with the report shall be sent to any of the Segumar offices.

When this special consideration is accepted by the Panama Maritime Authority (PMA), the delivery date annotated on the Passenger Ship Safety Certificate, Cargo Ship Safety Construction Certificate should be footnoted to indicate that the ship is accepted by the Administration under the unforeseen delay in delivery provisions of this interpretation.

Lifting Appliances and Anchor Handling Winches - Chapter II-1/Reg. 3-13

(MMC-408)

A competent person is a person possessing the knowledge and experience required for the performance of duties specified in MSC.1/Circ.1662, MSC.1/Circ.1663, which acts on behalf of Recognised Organisation (RO).

Refer to Diagram 1 of MMC-408 for the certification and compliance process of existing lifting appliances installed before 01/01/2026.

Cargo Ship Safety Equipment Certificate

Fire control plans

(SOLAS 1974, Regulation II-2/20)

The various documents must be written in a language which most of the crew understand. If this language in not English, an English translation of these documents must be supplied.

(MMC-277)

The Administration recommends that IMO Resolution A.952(23) symbols will be incorporated if it becomes necessary for any reason to reissue a vessel’s fire control plan especially on vessels the keels of which are laid on or after 1 January 2004.During the plan review process, Recognised Organisation (RO) should verify compliance with resolution A.952(23) and Resolution A.1116(30)

Fire Control Plan is a verifying item before the issuance of the CSSEC and Passenger Certificate and their subsequent inspections (as per Survey Guidelines under the Harmonized System of Survey and Certification (HSSC)); however, if Recognised Organisation (RO), following internal procedures, approve the Fire Control Plans on behalf of the Administration in order to demonstrate evidence of compliance with SOLAS Chapter II-2 regulation 15.2.4, such Plan approved shall be subject to what is establish on the Merchant Marine Circular MMC-324.

Self-Contained Breathing Apparatus (SCBA)

(MMC No. 281, which is displayed in Guidelines for the maintenance and inspection of fire-protection systems and appliances)

Weekly testing and inspections

Examine all breathing apparatus cylinder gauges to confirm they are in the correct pressure range.

Annual testing and inspections

Check breathing apparatus air recharging systems, if fitted, for air quality and that all breathing apparatus face masks and air demand valves are in serviceable condition.

Five-year service

Perform hydrostatic testing of all steel self-contained breathing apparatus cylinders. Aluminium and composite cylinders should be tested to the satisfaction of the Administration.

Emergency Escape Breathing Devices (EEBDs)

(MMC-142)

Offshore units certified under the 1979, 1989 or 2009 Code for the Construction and Equipment of Mobile Offshore Drilling Units (MODU Code) shall be provided with EEBDs as if they were SOLAS certified.

The application of EEBDs provisions onboard Panama flag ships shall be as follows:

Number of EEBDs

1. At least two (2) EEBDs in accommodation spaces of cargo ships and one (1) spare EEBD. Applicable to new and existing ships.

2. At least two (2) EEBDs per main vertical zone, and a total of two (2) spare EEBDs. Applicable to new and existing passenger ships carrying not more than 36 passengers.

3. At least four (4) EEBDs per main vertical zone, and a total of two (2) spare EEBDs. Applicable to new and existing passenger ships carrying more than 36 passengers.

4. For the purpose of this requirement (based on UI MSC/Circ.1081), the minimum number of EEBDs required on machinery spaces shall be as follows:

   1. One (1) EEBD at the engine control room if located inside the machinery space.

   2. One (1) EEBD at the machine shop or work shop area. If there is, however, a direct access to an escape way from the workshop, an EEBD is not required;

   3. One (1) EEBD located near the escape ladder used a second means of escape from the machinery space.

   If the ship has a machinery space with more than one deck, then one (1) EEBD for each deck shall be placed at the same area as in point 3).

Additional spares

Additional spares are applicable to new and existing ships:

• Ships with 10 or less EEBDs(1) on board shall carry at least one (1) spare device as it is indicated in Number of EEBDs (except for passenger ships).

• Ships with 11 to 20 EEBDs(1) on board shall carry at least two (2) spare devices.

• Ships with more than 20 EEBDs(1) on board shall carry spares equal to at least 10% of the total applicable EEBDs (excluding spares indicated in point Number of EEBDs) but no more than 4 spares will be required.

Additional to the above requirements, the EEBD shall have a service duration of at least 10 minutes. Also, the number and location of EEBDs and spares shall be indicated in the fire control plan.

Training

Training in the use of the EEBD shall be considered as a part of basic safety training. At least one (1) EEBD training device shall be used for training purpose at first Safety Equipment survey on or after 1st May 2018.

This unit device will be in addition to EEBDs required for the machinery and accommodation spaces unless onboard means of recharging EEBD is provided.

Survey

During Safety Equipment surveys, Recognised Organisation (RO) shall verify that:

• the manufacturer’s instructions for the EEBDs are provided and are readily available on board;

• the EEBDs have been inspected and maintained in accordance with the manufacturer’s instructions and this MMC-142;

• the records of inspection, maintenance and testing are available and up to date; spares EEBDs are provided in accordance with this MMC-142.

Recognised Organisation (RO) shall notify the Administration, with relevant recommendations, when a Panamanian ship does not satisfy the requirements for periodical inspections and testing or carriage of spares, prior to the issue or endorsement of a Cargo Ship Safety Equipment Certificate, Passenger Ship Safety Certificate or any other statutory certificate that relates to safety equipment (e.g. MODU/MOU Safety certificates).

Inspection and Testing

All EEBDs shall be inspected by a competent person at least annually.

Maintenance and servicing of EEBDs shall be carried out in accordance with the manufacturer’s instructions.

Hydrostatic pressure testing of EEBD cylinders shall be undertaken at least once every five years, or in accordance with the manufacturer’s instructions if such testing is required on a more frequent basis. The test pressure and test date shall be clearly and permanently marked on the cylinder.

Where EEBDs are fitted with a small capacity oxygen cartridge and manufacturers specify a fixed service life without scheduled hydrostatic pressure testing (e.g. “Ocenco” M-20.2), hydrostatic testing is not required.

Emergency fire pump

(MMC No. 281, which is displayed in Guidelines for the maintenance and inspection of fire-protection systems and appliances)

Gasoline engine driven portable emergency fire pumps are accepted on board cargo ships less than 2000 GRT. Proper precautions must be observed in the storage and handling of gasoline with this equipment.

Fixed fire-fighting installation

(MMC No. 281, which is displayed in Guidelines for the maintenance and inspection of fire-protection systems and appliances)

General

At least once every five (5) years, all control valves of fixed fire-extinguishing systems should be internally inspected.

Gas installations

1. Two-year testing and inspections

   All high pressure extinguishing agents cylinders and pilot cylinders should be weighed or have their contents verified by other reliable means to confirm that the available charge in each is above 95% of the nominal charge.

2. Ten-year service

   1. A hydrostatic test and internal examination of 10 per cent of the system’s extinguishing agent and pilot cylinders should be performed. If one or more cylinders fail, a total of 50 per cent of the onboard cylinders should be tested. If further cylinders fail, all cylinders should be tested; Before the 20-year anniversary and every 10-year anniversary thereafter, all cylinders should be subjected to a hydrostatic test;

      Note: In case of high-pressure CO2 cylinders already passing the 20-year anniversary date the remaining cylinders should be hydrostatically tested not later than the 30-year anniversary date to comply the 100% of the cylinders hydrostatic tested.In case of high-pressure CO2 cylinders already over 10-year anniversary where the remaining cylinders could not be hydrostatically tested to comply with the 100% of the cylinders hydrostatic test at or before the 20-year anniversary date, these remaining cylinders shall be hydrostatically tested not later than the next dry-dock survey after the 20-year anniversary date to comply with the 100% of cylinders hydrostatic test.

      In any case at the 30-year anniversary date of the high-pressure CO2 cylinders and every 10-year anniversary thereafter, all cylinders should be subjected to hydrostatic test.

   2. Flexible hoses should be replaced at the intervals recommended by the manufacturer and not exceeding every 10 years

Additional requirements for Halon systems

Halon installations of fire-extinguishing systems on board ships, which keel was laid or at a similar stage of construction on or after October 1994 are prohibited.

Moreover, full-scale tests of Halon fire-extinguishing systems on board ships are prohibited since January 1992 in accordance with Resolution A.719(17).

However, an annual leakage check shall be carried out as per MSC/Circ.600 - Annual leakage check of halon fire-extinguishing systems. The chief engineer can carry out this test if provided with the proper equipment and training.

Fixed gas fire-extinguishing system in cargo spaces - Exemption

(Message dated 30/06/1998)

A Party requesting an exemption from fitting a ship’s cargo spaces with a fixed gas fire extinguishing system, as required by Regulation II-2/53.1.2, shall provide the confirmation from the class society issuing the Cargo Ship Safety Equipment Certificcate stating the regulation from which the ship can be exempted.

In addition, a list of the cargoes intended to be carried on board as per new regulation (1996 amendments to SOLAS 1974 and Annex to MSC/Circ.671) shall be supplied by the class society.

Portable fire extinguishers

(MMC No. 281, which is displayed in Guidelines for the maintenance and inspection of fire-protection systems and appliances)

Spare charges, additional fire extinguishers and refilling of extinguishers

1. Spare charges shall be provided for 100% of the first ten (10) extinguishers and 50% of the remaining fire extinguishers capable of being recharged on board. Not more than 60 total spare charges are required. Instructions for recharging shall be carried on board.

2. For fire extinguishers which cannot be recharged onboard, additional portable fire extinguishers of the same quantity, type, capacity and number as determined in above paragraph a) shall be provided in lieu of spare charge.

Wheeled (mobile) fire extinguishers

1. Ten-year service

   All extinguishers should be hydrostatically tested by specially trained persons in accordance with recognized standards or the manufacturer’s instructions.

Annual testing and inspections of foam fire-extinguishing systems

(MMC No. 281, which is displayed in Guidelines for the maintenance and inspection of fire-protection systems and appliances)

Periodical control tests are in MSC.1/Circ.1312, for low expansion foam, or MSC/Circ.670 for high expansion foam.

Paint lockers - Fire protection

(MMC No. 281, which is displayed in Guidelines for the maintenance and inspection of fire-protection systems and appliances)

Paint lockers shall be protected by:

1. A carbon dioxide system, designed to give a minimum volume of free gas equal to 40% of the gross volume of the protected space; or

2. A dry powder system, designed for at least 0.5 kg powder/m³; or

3. A water spraying or sprinkler system, designed for 5 l/m² min. Water spraying systems may be connected to the fire main of the ship; or

4. The fitting of a portable fire extinguisher immediately outside the entrance to the paint locker. The number of portable extinguishers is to be adequate to the size of the paint locker as determined by Recognised Organisation (RO).

Immersion suits and TPA

(MMC 144)

Exemptions from carrying immersion suits (SOLAS, Regulation III / 32.3.2)

A ship other than bulk carrier as defined in regulation 1/ IX of SOLAS 1974, as amended, which is constantly engaged on voyages in warm climates, between latitude 32° degrees north and 32° degrees south, may be exempted from the said requirements.

Periodic testing of immersion suits and anti-exposure suit seams and closures

The MSC/Circ.1114 adopted by the IMO on 25 May 2004 set out the guidelines for periodic testing of immersion suit and anti-exposure suit seams and closures with the purpose to detect deterioration of the seams and closures of the suits due to adhesive ageing.

The air pressure test required by MSC/Circ.1114 should be conducted by an authorized service station at 3 years intervals (including the hermetically packaged immersion suits).

For immersion suits more than 10 years of age, the air pressure test should be done annually (one (1) year elapsed from one air pressure test to another) from the next periodical survey of the Cargo Ship Safety Equipment Certificate, on or after 1 June 2023. In case there is no test report dated within 1 year, the Recognised Organisation (RO) surveyor should instruct to carry out the air pressure test at the earliest opportunity and a notation must be included in

Recognised Organisation (RO) is requested to include the air pressure test of Immersion Suit and Anti-Exposure Suit Seams and Closures in the items to be checked during the surveys for Cargo Ship Safety Equipment Certificate and Passenger Ship Safety Certificate.

Life saving appliances

Remotely located survival crafts

(MMC 166)

MSC.1/Circ.1243 applies to ships contracted for construction on or after 1 January 2007 (for existing ships, compliance shall be verified at the next annual survey of the Cargo Ship Safety Equipment Certificate).

Liferafts, if located at the aft / forward end of the ship and at a distance of more than 100 m from the closest survival craft, as required by SOLAS regulation III / 31.1.4, should be regarded as “remotely located survival craft” with regard to SOLAS regulation III / 7.2.1.2.

(MSC.1/Circ.1243 includes requirements for minimum number of lifejackets and immersion suits, adequate means of illumination and an embarkation ladder or other means of embarkation.)

The area where these remotely located survival craft are stowed should be provided with an embarkation ladder or other means of embarkation. The approval of other means of embarkation, enabling descent to the water in a controlled manner on regards to liferaft under SOLAS Chapter III regulation 31.1.4 as amended, shall be carried out by Recognised Organisation (RO), taking into consideration requirements, material, characteristics, and dimensions criteria.

Maximum lowering speed

(MMC No. 91)

As related to IMO Resolution A.521(13), the Administration has established 1,3 metres/sec. as the maximum lowering speed for lifeboats.

Examination and test of launching appliances

Where needed, the request for extension of lifeboat and launching appliances annual service shall be sent to authorizations@segumar.com by the shipowner using the form in the attached file “SEG-01-06-06”.

The following shall be attached to the request:

1. Copy of the registration of navigation (Panama Merchant Registry - Patente)

2. Copy of the Cargo Ship Safety Equipment Certificate and record

3. Copy of the last service certificate for all the lifeboat and launching appliance on board

Where the manufacturer’s representative is not available, an application shall be sent to SEGUMAR for service station approval, as follow in the attached file “SEG-01-06-01”.

Requirements for maintenance, thorough examination, operational testing, overhaul and repair of lifeboats and rescue boats, launching appliances and release gear (MSC 402(96))

Refer to the Merchant Marine Circular MMC-258 in attached files.

From the 1st of January 2020 the annual and five-year thorough examination, operational testing, repair and overhaul of lifeboats (including free-fall lifeboats), rescue boats and fast rescue boats and launching appliance and on-load and off-load release gear (including primary and secondary means of launching appliances for freefall lifeboats), rescue boats, fast rescue boats and davit launched liferafts, shall be conducted by Administration’s authorized service providers.

Authorized Service providers are listed in §6.1 of MMC-258.

Extensions of LSA services

Annual performance tests and inspections of LSA shall be conducted according to the time window (+/- 3 months) of the annual SE and renewal PSSC according to SOLAS Chapter I, regulation 7 b) ii) and regulation 8. However, in case that due to unforeseen reasons the inspection and test are not performed in time required to do so, Recognised Organisation (RO) must request to conditionate the SE or PSSC Certificate following the guidelines provided in MMC-156.

According to SOLAS Chapter III/Reg. 20.8.1.1 Administration may only extend the period of servicing for inflatable liferaft, inflatable lifejacket, and marine evacuation system, for a period not exceeding 17 months. In such a case request is to be sent via e-mail to extensions@segumar.com.

Application of the amendments to the LSA Code issued in the IMO Resolution MSC.272(85)

(Email from the Administration dated 17/03/2012)

This Administration takes in consideration the keel laid of the vessel for the application of the amendments issued in the IMO Resolution MSC.272(85).

Lifeboat release and retrieval system

Existing ships fitted with off-load only release systems do not need to go through the evaluation process or replacement.

Fall Preventer Devices (FPD’s) should be employed as an interim risk mitigation measure for each existing lifeboat release and retrieval system until the system meets any of the requirements stated in the MSC.1/Circ.1392, paragraphs 6.1 to 6.5; and at the master’s discretion.

Taking into account MSC.1/Circ.1393 on early implementation of the new SOLAS regulation III/1.5, the Administration highly recommends all parties concerned to take the appropriate actions, at the earliest opportunity.

For further information, please refer to the Marine Merchant Circular MMC-250, in the attached file “MMC-250”.

Lifejackets

(MMC 144 - previously in the related survey procedure)

Ship shall continue to carry the number of Lifejackets Required by Reg. 7.2/III of SOLAS 74, as amended, when the immersion suits are classified as Lifejacket.

Marine Evacuation Systems (MES): Rotational Deployment

(MMC-394)

The purpose of this Merchant Marine Circular is to provide the procedure to be followed for the test of the Marine Evacuation System (MES) on Panamanian registered vessels that are fitted with MES, including the requirements and criteria for MES deployments.

Rotational deployment of MES is required at least once every six (6) years according to SOLAS, Reg. III/20.8.2 and within twelve (12) months when paragraph 6.2.2.2 of the LSA Code is applicable.

Recognised Organisation (RO) shall be present to witness the rotational deployment of MES, in addition, Recognised Organisation (RO) shall report to the Administration the results of the rotational deployment of MES including any failure following the criteria described in paragraph 7 of the MMC 394 circular.

When the Administration is invited to witness the rotational deployment of MES, the participation of our flag surveyors is aimed to focus on witnessing the performance of the test together with other interested parties. In this regard and as per request, any observation, recommendation, and suggestion could be prepared and sent to all stakeholders, but once this Administration receives the final reports issued by subcontracting and service suppliers as well as the final report issued by recognized organizations with the results of the test carried out including objective evidence such as root-cause analysis, photographs, videos, etc.

The Administration reserves the right to request at any time objective evidence on the verification and fulfillment of rotational deployment of MES.

AIS

(MMC 155)

The automatic identification system (AIS) shall be subjected to an annual test. The test shall be conducted by an approved surveyor or an approved testing or servicing facility. The test shall verify the correct programming of the ship static information, correct data exchange with connected sensors as well as verifying the radio performance by radio frequency measurement and on-air test using, e.g., a Vessel Traffic Service (VTS). A copy of the test report shall be retained on board the ship.

The annual performance test of the AIS shall be carried out within the “time window” of the annual / periodical / renewal survey under the Harmonized System of Survey and Certification (HSSC), but not later than the date of completion of the survey for endorsement / renewal of the relevant Certificate.

Where the time window will include:

• Up to 3 months before the due date of the passenger ship safety certificate renewal survey or the cargo ship safety equipment certificate renewal survey; and

• 3 months before or after the due date of the cargo ship safety equipment certificate periodical/annual survey (the maximum period between subsequent tests is governed by the time window associated to the subsequent surveys, unless either certificate has been extended as permitted by SOLAS regulation I/14, in which case a similar extension may be granted by the Administration).

The annual testing should be recorded in the form of the model test report given in the appendix of the IMO MSC.1/Circ.1252. If the language used is neither English, nor French, nor Spanish, the text should include a translation into one of these languages.

The annual testing of the AIS installation should include those requirements specified on the IMO MSC.1/Circ.1252 - Guidelines on annual testing of the Automatic Identification System (AIS)

BNWAS

(MMC 229)

1. Generally, all BNWAS already installed on vessels shall conform to MSC.128(75), and can be accepted without additional testing when a type approval has been granted.

2. The Administration may consider exemptions in cases where a BNWAS installed prior to 1 July 2011 does not comply with the MSC.128(75), as long as the minimum requirements listed in the checklist (see the attached file “ChecklistForBNWASapproval”) are fulfilled, additional recommendations from Recognised Organisation (RO) shall be included on the checklist.

3. Application for BNWAS exemption certificates shall include the checklist detailed above.

   (Email from the Administration dated 20/02/2013)

   For the issuance of the exemption by the Administration, the check list has to be duly signed and stamped by the Recognised Organisation (RO) surveyor who performed it and sent to the Administration with the application of exemption certificate and a copy of the Safety Equipment Certificate;

4. As an interim measure and pending a revision of the Performance standards for a bridge navigational watch alarm system (BNWAS) (resolution MSC.128(75)), it is not mandatory for BNWAS to interface with ship’s heading or track control system (HCS/TCS) (Auto pilot). Therefore, the Administration may issue an Acceptance letter on a case by case basis. Also, when an application for the renewal of a BNWAS exemption certificate is requested the Administration will issue an Acceptance letter. However, exemptions certificates already issued due to non-interface of BNWAS with ship’s heading or track control system (HCS/TCS) shall be valid until its expiry date.

5. In case of non-interface of BNWAS with VDR complying with Resolution A.861(20) as amended by Resolution MSC.214(81) (refer to our MMC.161), the Administration will issue an Acceptance letter (Existing exemption certificates will remain valid until the expiry date).

(MMC 287, see the attached file “MMC-287”)

The Administration will allow Panamanian flagged ships to extend the application of BNWAS to ships built before 1^st July 2002 and for which BNWAS is no yet installed as per the amendment by the Resolution MSC.350(92) from now on.

Electronic charts and publications

The Merchant Marine Circular MMC-218, related to electronic charts and publications in regards to the carriage requirements and crew training, is in the attached files.

Vessels may use an Electronic Chart Display and Information System (ECDIS) to either partly or fully fulfill the chart carriage requirement, provided however, and bearing in mind that a worldwide ECDIS portfolio of Electronic Navigational Charts (ENC) coverage has not yet been achieved, the following conditions are met:

1. An appropriate portfolio of back-up paper charts is onboard and ready for use wherever ENC coverage is not available. The number of charts kept as a back-up shall be decided by the owner or master, and they must be of sufficient number and scale to ensure safe navigation to a port of safe refuge where electronic chart navigation becomes impossible.

2. Other back up arrangements, including a second ECDIS, may be used to meet the back-up requirement of SOLAS Chapter V Regulation 19.2.1.5, subject to appropriate consideration being given to a) above and d) below.

3. It should be possible to operate ECDIS and all equipment for its normal functioning when supplied by an emergency source of electrical power in accordance with Chapter II-1, Regulation 43.2.4, of the 1974 SOLAS Convention.

4. Changing from one source of power supply to another or any interruption of the supply for a period of up to 45 seconds should not require the equipment to be manually re-initialized (MSC.232(82), Appendix 6).

All ship’s officers in charge of a navigational watch on board the vessels to which the ECDIS is mandatory must attend, as a minimum, an approved generic ECDIS operator training course based on the IMO standard model.

VDR and S-VDR annual test and its performance standards

Refer to the Merchant Marine Circular MMC-161.

LRIT

(MMC-195)

Effective 1st June 2026, Recognised Organisation (RO) shall verify, during Safety Radio Surveys, that a valid and up-to-date Conformance Test Report (CTR) is available on board, in accordance with Conformance Test Report (CTR) (Refer to survey item PAN018).

If a vessel undergoing a radio survey does not have the Conformance Test Report (CTR) available and valid on board, but there is evidence that the test has been initiated by a Recognized Application Service Provider (ASP), Recognised Organisation (RO) may issue a conditional certificate valid for a period of one (1) month. For vessels of 500 GRT and above, a Conditional Cargo Ship Safety Certificate may be issued. For vessels of less than 500 GRT, a Conditional Safety Certificate may be issued.

The conditional certificate may be issued without prior authorization from the Administration; however, a copy shall be submitted immediately to: conditionals@segumar.gob.pa

(Administration email dated 15/04/2026)

The CTR must be valid, current, issued by an authorized service provider, and fully aligned with the GMDSS equipment installed on board, including but not limited to model, serial number, MMSI, and certification period. The absence of a valid CTR, or the presence of an expired, incomplete, or non-compliant CTR, constitutes a non-conformity. In such cases, the issuance or renewal of the Safety Radio Certificate shall not be completed, regardless of the operational condition of the equipment at the time of the survey.

Exemptions and Equivalent arrangements

Recognised Organisation (RO) is to liaise with the Administration and if the exemption is granted or equivalent arrangement accepted, the Administration will authorize Recognised Organisation (RO) accordingly and advise of any applicable conditions in order that the affected certificate can be duly annotated.

Conformance Test Report (CTR)

(MMC-195)

The CTR refers to the “Conformance Test Report” and shall not be confused with the conformance test results. Recognised Organisation (RO) shall not issue an interim or full-term Cargo Ship Safety Equipment Certificate based on the conformance test results.

The CTR serves as proof of compliance with LRIT regulations and is required for radio surveys and inspections. The ship owner/operator shall ensure that a valid CTR is maintained on board at all times.

Starting July 1st, 2023, all Conformance Test Reports (CTR) issued on behalf of the Republic of Panama will be issued as electronic documents with electronic signature and QR Code. The Administration will not accept conformance tests carried out under another flag’s Administration.

Starting January 1st, 2024, all Conformance Test Report will be issued with a validity period not exceeding twelve (12) months.

Equivalents for vessels of 30 years or more with length of 85 meter or more

Refer to Letter No. 109-01-010-DGMM-SEG in attached files.

This Administration has determined that equivalent based on SOLAS 1974 Chapter III, Reg. 35 and SOLAS 1983 Amendment, Chapter II, Reg. 26 will not be accepted and granted to vessels of 30 years or more of construction with length of 85 meter or over/ more; therefore equivalents issued by another Flag State to ships that follow the aforementioned conditions will not be admitted.However, for vessels of 30 years or more of construction with length of 85 meter or over/more, the Administration may grant an Exemption Certificate, under the basis of SOLAS 1974, Chapter III / Reg. 3.a and SOLAS 1983 Amend / Chapter III / Reg. 2.1 if the condition that their voyage do not proceed more than 20 miles from the nearest land, is met.

Cargo Ship Safety Radio Certificate

GMDSS

In order to ensure that the radio equipment required by Chapter IV of SOLAS, is properly maintained and meets the recommended functional requirements specified in regulation 4, and the recommended performance standards, the administration will require the following maintenance methods on board Panamanian vessels according to the area of navigation:

1. Duplication of equipment

2. Shore based maintenance

3. At-sea electronic maintenance capability

   1. On ships engaged on voyages in sea areas A1 and A2, the availability shall be ensured by using one (1) of the above mentioned methods.

   2. On ships engaged on voyages in sea areas A3 and A4, the availability shall be ensured by using a combination of at least two (2) of the above mentioned methods.

GMDSS communication capability

(MMC-334)

To ensure GMDSS communication capability and the availability of appropriate GMDSS radiocommunication equipment, and without prejudice to the arrangements contained in Appendix 18 of the ITU Radio Regulations (RR), VHF radiocommunication equipment should be updated following the first radio survey after 1 January 2028, at the earliest, so that it meets the arrangements that will be in force by then.

Therefore, by the time indicated above the equipment that is not capable of complying with RR should be upgraded or replaced.

Delays affecting the availability of new GMDSS equipment

The MSC Committee, at its 107th session, considered information provided by IEC and CIRM on the availability of GMDSS equipment after 1 January 2024 and noted that considerable work had been carried out by the radio manufacturing industry and the standards organizations to develop the new equipment required. However, some of the performance standards incorporate new features that still require specification from other organizations. Therefore, concluded that it was unrealistic for new shipborne VHF radio installations, shipborne MF and MF/HF radio installations, or Inmarsat-C ship earth stations conforming to performance standards specified in the annex to resolutions MSC.511(105), MSC.512(105) and MSC.513(105), respectively, to be available for installation from 1 January 2024.

The Administration permits until 1 January 2028 the continued installation of:

1. shipborne VHF radio installations conforming to performance standards not inferior to those specified in the annex to resolution A.803(19), as amended;

2. shipborne MF and MF/HF radio installations conforming to performance standards not inferior to those specified in the annex to resolutions A.804(19), as amended, and A.806(19), as amended; and

3. Inmarsat-C ship earth stations conforming to performance standards not inferior to those specified in the annex to resolution A.807(19), as amended.

Certification

Recognised Organisation (RO) is instructed to implement the amendments to SOLAS Chapter IV and in consequence, replace the forms of relevant statutory certificates after the first radio survey (periodical or renewal) after 1 January 2024.

Passenger Ship Safety Certificate

Out side ship’s bottom inspection

Refer to MMC-204 and MMN-06/2022 (Attached files)

1. Irrespective of the navigation area passenger ships shall be subject to two outside ship’s bottom inspection with the ship in a dry dock in a five (5) year period* (60 months). In all cases the period of time between these two bottom inspections in dry dock shall not exceed 36 months. The remaining bottom surveys of these ships can be carried out as in water surveys. Consecutive underwater surveys will be allowed for these ships.

2. The required inspections of the ship’s bottom can be carried out with the ship afloat for the renewal surveys of the Passenger Ship Safety Certificate, provided that RO/Class responsible of this Certificate agrees to do so.

3. Inspections with the ship afloat should only be carried out when the conditions are satisfactory, the proper equipment and suitably trained staff is available, as well as previous authorization has been granted by this Administration through the SEGUMAR Offices in case of passenger ships of 15 years of age and over, as follows:

   Operators of Panamanian Passenger ships will make the request for underwater survey in lieu of dry dock directly to the ship’s Recognized Organization. The Recognized Organization will evaluate the request and, after considering all relevant information, should make a recommendation to this Administration (Segumar Offices). If the request is approved, the correspondent underwater examination will be carried according to the Recognized Organization procedures, using approved companies certified by them to do specific work and to the satisfaction of the attending surveyor.

Other Codes/Certificates

High-Speed Craft Safety Certificate

As per the resolution No. 106-OR-08-DGMM dated 12 March 2014, Recognised Organisation (RO) is authorized to perform inspections and issue the High Speed Craft Safety Certificate (refer to Appendix 1 to the Agreement).

Polar Ship Certificate

According to MMC-341 and as per the resolution No. 106-86-DGMM dated 09 November 2016, Recognised Organisation (RO) is authorized to issue the Polar Ship Certificate. Refer also to Annex 1 to the Agreement (refer to Appendix 1 to the Agreement).

IGC Code

(MMC-392 in attached files)

Surveyors authorized by the Republic of Panama, must take into account the provisions of the MMC-392 when performing the inspections of the vessels that the IGC Code applies to.

Equivalents

Where the IGC Code requires that a particular fitting, material, appliance, apparatus, item of equipment or type thereof shall be fitted or carried in a ship, or that any particular provision should be made, or any procedure or arrangement should be complied with, the Administration may allow any other fitting, material, appliance, apparatus, item of equipment or type thereof to be fitted or carried, or any other provision, procedure or arrangement to be made in that ship, if it is satisfied by trial thereof or otherwise that such fitting, material, appliance, apparatus, item of equipment or type thereof, or that any particular provision, procedure or arrangement is at least as effective as that required by the applicable IGC Code.

Any equivalent application shall be submitted by Recognised Organisation (RO) to the following email address:

exemptions@segumar.com & ro-panama@segumar.com or any SEGUMAR international Office.

Exemptions

The Administration may grant exemptions from the provisions of a Code, if the ship complies with the conditions established, for the specific exemption, refer to MMC-156 paragraph 4. A request for an Exemption Certificate shall be sent to any of the SEGUMAR Offices by the Ship’s owner/ operator, legal representative, or Recognised Organisation (RO).

IBC Code

Waiver for stability instrument

(MMC 200)

All ships to be waived from the requirement to have a stability instrument as per paragraph 2.2.7 of IBC Code, shall demonstrate that the ship is provided with the procedures employed for intact and damage stability verification which maintain the same degree of safety, as being loaded in accordance with the approved conditions and therefore such waiver shall be duly noted on the International Certificate of Fitness referred to in paragraph 1.5.4 of the Code.

And then the requirements for application to the Administration are to submit:

1. Application for exemption Certificate properly filled out.

2. Copy of the International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk (CoF).

3. Statement from Recognised Organisation (RO) indicating which of the approved methods for loading as per paragraph 2.2.7 of IBC Code is complies with.

IP Code

(MMC-401)

Ships below 500 gross tonnage

Ships below 500 gross tonnage may also carry an aggregated number of passengers, special personnel, and industrial personnel over 12. In such cases, the Administration may apply the goals and functional requirements of the Code on a voluntary basis and as far as practicable and in conjunction with the policy in MMC-167.

In case of ships below 500 gross tonnage complying with the IP Code, an Industrial Personnel Safety Certificate for a ship carrying more than 12 industrial personnel may be issued, as long as all relaxations are indicated in this certificate. (National rules for vessels less than 500 GT shall be observed in addition to the national legislation applicable to crew boats, refer to MMC-167).

In case of the issued High Speed Craft Safety Certificate or the Cargo Ship Safety Certificate for ships less than 500 gross tonnage, it may be evidence that those single safety certificates should be a precondition for the issuance or endorsement of the Industrial Personnel Safety Certificate.

Mobile Offshore Units

Vessels certified under the MODU Code (’79, ’89 and 2009) are out of the scope of SOLAS Chapter XV. However, the Republic of Panama adopted as national legislation the issuance of a Mobile Offshore Unit Safety Certificate (MOU Safety Certificate) as an equivalent level of safety for units not equipped with drilling equipment and based on the MSC-MEPC.2/Circ.9 – Guidance for the application of safety, security and environmental protection provisions to FPSOs and FSUs.

Although these vessels have industrial personnel on board, IP certification is not applicable because they are certified under the provisions of the MODU Code, and these types of vessels (for example: Surface Units, SEUs and CSUs) are not literally indicated in the applicability of SOLAS Chapter XV.

However, if for some reason the vessel keeps valid SOLAS certificates, then the vessel would have to comply with the provisions of SOLAS Convention Chapter XV.

Administration approval in case of personnel transfer methods appears unacceptable

Considering that the Code is referring to international standards including how to assess the use of personnel transfer methods, such as MSC-MEPC.7/Circ.10, M202 of IMCA, EN 13852-1:2013, and requirements that might be developed by IACS or existing requirements are available; the Administration refers to the type approvals policy (MMC-192) and the delegation of authority from the Administration. The dedicated risk assessment as per IMCA M202, 3.1 shall be approved by Recognised Organisation (RO).

Certification is required for personnel transfer appliances fitted on IP Code vessels

IP Code Reg III/2.2 - Safe transfer, requires when planning personnel transfer, the guidance developed by the Organization (Guidance on safety when transferring persons at sea (MSC-MEPC.7/Circ.10)) or other relevant guidance (Such as the latest revision of IMCA M202 Guidance on the transfer of personnel to/from offshore vessels and structures) should be taken into account.

In order to meet the functional requirement in IP Code paragraph II/2.2.2, personnel transfer arrangements shall be designed, constructed, tested, and installed in accordance with standards acceptable to the Administration (refer to MMC-192) or requirements of a classification society which is recognized by the Administration as per the provisions of SOLAS regulation XI-1/1.

MARPOL 73/78

Annex I. IOPP Certificate

Exemption Certificates

The Administration accept issuance of Interim Exemption certificate to Supplement to the International Oil Prevention Certificate (IOPP Certificate), Form A and Form B.

Both Templates are in attached files “Panama_Exemption_IOPP_FormA” and “Panama_Exemption_IOPP_FormB”. These forms will be implemented in “Certificate Editor” shortly.

Systems for handling oily wastes in machinery spaces of ships

(Email from Recognised Organisation (RO) Panama dated 17/01/2014)

Panama will apply exactly the same criteria of the requirements of the “2008 Revised Guidelines for systems for handling oily wastes in machinery spaces of ships incorporating guidance notes for an Integrated Bilge Water Treatment System (IBTS)” (MEPC.1/Circ.642).

Cargo ship of less than 400 grt

The Society is authorised to survey these ships for the purpose of issuing an attestation at the owner’s request.

(MMN-21/2021)

The Administration requires that, as established in Regulation 14.4 of Annex I, MARPOL 73/78, all vessels of less than 400 GRT shall have arrangements of a tank that shall have the capacity necessary to retain onboard oil or oily mixtures. The total capacity of this tank shall be in accordance with the activities of the vessel.

If a vessel of less than 400 GRT decides to install onboard an equipment that ensures that the oil content of the effluent without dilution does not exceed 15 parts per million it shall complies with the requirements of Regulation 15.6 of Annex I, MARPOL 73/78.

(MMC 215)

The Administration instructs to record on Part II of the Panamanian Official Oil Record Book and Emissions, all the operations carried out on board of oil tankers of less than 150 GRT to control the discharge of oil.

Condition Assessment Scheme (CAS)

The Panama Maritime Authority (Directorate General of Merchant Marine) has authorized Recognised Organisation (RO) to perform, on a permanent basis, the surveys and reporting as requested by the Condition Assessment Scheme (CAS) on board Panamanian flagged oil tankers with Resolution No 106-OR-12-DGMM (30 November 2005).

See also MMC No.143 (referenced in Merchant Marine Circulars) for complete instructions and contact reference.

Extension to continue operation for single hull oil tankers

(Resolution No. 106-51-DGMM)

To be allowed to continue operating under the Panamanian registry beyond the phase out date (Regulation 20.7 for Categories 2 & 3 oil tankers) or beyond the 5 April 2005 (Regulation 21.6 for oil tankers of 5000 tons deadweight and above carrying crude oil), the following apply:

1. A CAS survey is satisfactorily completed and a Statement of Compliance issued by the Administration

2. The owner or its legal representative shall send a formal request for an extension to the Administration to continue operating under the Panamanian registry for carriage of heavy grade of oil.

3. No definitive IOPP certificate shall be issued unless the definitive Statement of Compliance and formal extension has been receivred from the Flag

4. The date recorded on IOPP Form B in paragraph 5.8.6 is the date agreed by the Administration in the formal extension.

Refer also to the translation of Resolution No. 106-72-DGMM (see attached file “Resolution No. 106-72-GMM”).

31 December 2010 is established as maximum validity date of the exemptions granted to the single hull oil tankers operating in jurisdictional waters of the Republic of Panama, with basis on regulations 20 and 21 of MARPOL Annex I as amended.

However, the General Directorate may establish an extension to the aforementioned term until 31 May 2012 to those single hull oil tankers operating in jurisdictional waters of the Republic of Panama provided these possess an indemnity and protection guarantee bond in the amount of one billion US $ in order to cover possible damages caused in the event of pollution and comply with the following technical parameters:

1. An inspection of the Condition Assessment Scheme (CAS) should be carried out simultaneously to the required dry docks for renewal inspections and inspection of the ship’s builder certificate as established by the Regulation 1/10(a)(v) of SOLAS as amended.

2. Ships under 5000 deadweight and to which the inspection of the CAS apply as per Merchant Marine Circular No. 143, paragraph 3.0 must undergo said inspection with dry dock considerable intervals as established by Merchant Marine Circular No. 204, paragraph 5.4 and 5.8, to cargo vessels of less than 500 GT and vessels operating exclusively on Panamanian jurisdictional waters, respectively.

STS operations plan

(MMC 217)

Recognised Organisation (RO) is authorized to approve STS operations plans.

The Administration requires according to Resolution No.106-035-DGMM from April 11, 2025, that ships update their STS Operations Plan to include notifying this Administration when and where they are engaged in such operations, especially when they are engaged in a mid-ocean STS transfer.

Starting from August 6th, 2025, all Panamanian flagged oil tankers, acting as discharging or/and receiving vessel must notify their STS transfer operations to the Administration through the E-Segumar Platform at the following link: https://certificates.amp.gob.pa/certificates

All Ship Operator Companies of all Panamanian flagged oil tankers of 150 GT and above shall update their STS Operations Plan to include the notification to the Administration regarding when and where this STS operations will take place.

All Ship Operator Companies of all Panamanian flagged oil tankers of 150 GT and above should contact the Recognized Organizations to obtain approval for updated STS Operations Plan.

Updated STS Operations Plan shall be reviewed and approved by Recognised Organisation (RO) no later than the first annual, intermediate or renewal survey of the International Oil Pollution Prevention Certificate (IOPP), whichever occurs first, after August 6, 2025, to verify that the information listed in paragraph 6.6 of the MMC-217 has been included for the STS transfer notification.

Oil Record Book

Refer to the Merchant Marine Circular MMC-215 in the attached files.

These guidelines should be used by Recognised Organisation (RO) when conducting statutory verification surveys.

The Panama Maritime Authority has collected all Record to be made in one book named Oil Record Book and Emissions, in order to be used on board Panama vessels and its main content is as follows:

1. Part I - Machinery space operations (all ships)

2. Part II - Cargo and ballast operations (tankers)

3. Part III - Regulations for the prevention of air pollution from ships (all ships)

Annex II. NLS Certificate

Acceptance of the exemption provision for the vegetable oils

(MMC 200)

When transporting vegetable oil in a ship which is not a type 2 chemical tanker, an exemption under provisions of Regulation 4.1.3 of MARPOL 73/78, Annex II (revised) will be required.

According to regulation 4.1.3, ship type 3 chemical tankers which fully comply with the IBC Code and MARPOL Annex II will require an exemption certificate issued by the administration in order to carry individually identified vegetable oils. The exemption shall be granted to those vessels which meet the provisions described in Regulation 4.1.3 of MARPOL 73/78, Annex II (revised). The exemption certificate shall be issued with the same expiration date as the Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk (CoF).

The following documents shall be submitted, by the Owner, to the review by the Administration:

1. Application for exemption Certificate properly filled out.

2. Copy of the International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk (CoF).

3. Statement from Recognised Organisation (RO) that the vessel is in compliance with all the technical requirements applicable under the regulation 4.1.3 of MARPOL 73/78, Annex II as amended.

Annex IV. ISPP Certificate

The Society is authorised to survey and issue the International Sewage Pollution Prevention (ISPP) certificate.

Approval of rate of discharge of sewage

(MMC-168 in attached files)

The standards developed by the Organization for the approval and calculation of a moderate rate of discharge are established on the resolution MEPC.157(55).

The request for approval of the rate of discharge must be sent to authorizations@segumar.com and copy of a valid vessel’s ISPP Certificate shall be submitted. The Administration will approve the rate of discharge specified in MARPOL Annex IV Regulation 3.1 based upon the ship’s maximum summer draft and maximum service speed. Where sewage is to be discharged at a different combination of draft and speed one or more secondary discharge rates may also be approved. Presentation may be tabular.

The maximum permissible discharge rate is 1/200,000 (or one 200,000^th part) of swept volume as follows:

DR_max = 0.00926 V D B

Where:

1. DR_max is maximum permissible discharge rate (m³/h)

2. V is ship’s average speed (knots) over the period

3. D is Draft (m)

4. B is Breadth (m)

After the rate of discharge evaluation Segumar Offices will approve it and issue a letter stating the approval.

Annex V

Annex VI

Refer to Merchant Marine Circulars 209, 215, 224, 257 and 365.

IMO DCS for Fuel Oil Consumption of Ships

(MMC-365 & Administration email dated 07/10/2019)

Panama Maritime Authority (PMA) has released their Policy for the IMO Data Collection System scheme, IMO Resolution MEPC.278(70) amending Annex VI of MARPOL 73/78.

Recognised Organisation (RO) is delegated with the following functions:

1. Confirm that every vessel of 5000 gross tonnage and above keeps on board a Ship Energy Efficiency Plan as required by Regulation 22A of Annex VI of MARPOL 73/78.

2. Issue a “Confirmation of Compliance” stating that the ship complies with the previous paragraph.

3. Verify and determine if the data reported by ships of 5,000 gross tonnage and above has been collected and complies with Regulation 22A of Annex VI of MARPOL 73/78. The data must be reported to the Administration

4. Issue a recommendation to the Administration indicating if the ship can be issued with a “Statement of Compliance” by the Panama Maritime Authority. This recommendation must confirm on which of the following regulation the data is reported and the SOC can be issued (MARPOL Annex VI, CH.4, Reg. 22A.3 or 22A.4 or 22A.5 or 22A.6).

5. Submit to the Administration a consolidated report of the data collected regarding fuel oil consumption of ships of 5000 gross tonnage and above.

6. Submit the reported data to the IMO Ship Fuel Oil Consumption Database (MARPOL Annex VI, Regulation 22A, para. 9)

Documents in d) and e) above are to be sent to the Administration by email to imo-dcs@segumar.com, as well as a copy of the COC, by the MOC.

After receiving them, the Administration will proceed with the issuance of a “Statement of Compliance” in accordance with Regulation 6.6 and 6.7 of Annex VI of MARPOL 73/78.

Important Note: Recognised Organisation (RO) may submit data to IMO GISIS only when the SOC is issued and has been received. When the SOC is received by Recognised Organisation (RO) Digital Office, it will be forwarded to the applicable MOC.

Temporary extension measure to MARPOL-Annex VI-REG. 6.6, 22A3, 22A9

(Note No. 106-01-105-2020-DGMM - Communication From the Government Of The Republic Of Panama)

The Administration of Panama informs its ROs about the temporary measures in compliance with the following regulations of MARPOL Convention / Annex VI, as follows:

1. The ships fuel oil consumption data reports, within three months of the end of each calendar year (rule 22A.3), which deadline was March 31, 2020 is extended for 3 months until the 31st June 2020.

2. The issuance of the Statement of Compliance related to the ships fuel consumption data reports (rule 6.6), whose deadline was on May 31, 2020 is extended for 3 months until the 31st August 2020; and

3. The ships fuel consumption data reports, after the issuance of the statement of compliance (rule 22A. 9), will be June 30, 2020, and as a new deadline is extended for 3 months until the 30th September 2020.

For further information, refer to attached file “Note No. 106-01-105-2020-DGMM.pdf”.

Amendments to Appendix IX of MARPOL Annex VI - MEPC.385(81)

(MMC-365)

The Administration encourages ship Owners and Operators to voluntarily implement the amendments to Appendix IX concerning the information to be submitted to the IMO Ship Fuel Oil Consumption Database (IMO Resolution MEPC.385(81). This early implementation should begin before January 1, 2025; consequently, the SEEMP Part II should be revised prior to this date, and the data must be collected and reported according to MEPC.1/Circ.913 - Guidance on the application of the amendments to appendix IX of MARPOL Annex VI on inclusion of data on transport work and enhanced granularity in the IMO Ship Fuel Consumption Database (IMO DCS) as adopted by resolution MEPC.385(81).

For those ships not early implementing the amendment of Appendix IX, the SEEMP shall undergo verification to incorporate the new required information/methodology before 1 January 2026 and the data will be collected and reported as per MEPC.1/Circ.913, considering the entry into force of MEPC.385(81) on 1 August 2025.

Ship Implementation Plan for the Consistent Implementation of the 0.50% Sulphur Limit under MARPOL Annex VI

(MMC-375 in attached files)

The Administration strongly recommends to develop implementation plans, outlining how the ship may prepare in order to comply with the required sulphur content limit of 0.50% by 1 January 2020. The plan shall be complemented with a record of actions taken by the ships in order to be compliant by the applicable date.

EGCS Approvals

(Administration email dated 17/03/2020)

The following documents approved and issued by the RO shall be submitted to this Administration to authorizations@segumar.com; rhernandez@segumar.com; hpastor@segumar.com, to obtain the correspondent acceptance letter, thus facilitating the report to the IMO:

1. SOX Emission Compliance Certificate2. Washwater sample data3. pH Recovery Document4. Survey Report5. EGC Record Book6. ETM-B or A7. SECP (B or A)8. SECC-A9. Approval certificate or letter issued by the RO/Class.10. Nitrates sample laboratory result (as soon as a result is received, it is not mandatory to receive approval)

EGCS Failure

(MMN-11-2019 in attached file “MMN-11-2019 - EGCS Failure.pdf”)

The purpose of this Merchant Marine Notice is to communicate a Guidance on indication of ongoing compliance in the case of the failure of a single monitoring instrument, and recommended actions to take if the EGCS fails to meet the provisions of the 2015 EGCS guidelines (MEPC.259 (68)).

Any EGCS malfunction that lasts more than one hour or repetitive malfunctions should be reported to the flag and port State’s Administration along with an explanation of the steps the ship operator is taking to address the failure. At their discretion, the flag and port State's Administration could take such information and other relevant circumstances into account to determine the appropriate action to take in the case of an EGCS malfunction, including not taking action.

EEDI, EEXI

(MMC-257)

Recognised Organisation (RO), already authorized to issue the International Energy Efficiency Certificate (IEEC) on behalf of the Republic of Panama, shall carry out the verification process of the attained EEDI and attained EEXI calculations, based on the correspondent Technical File, taking into account the guidelines developed by IMO.

For each ship subject to required EEDI, Recognised Organisation (RO) shall report via electronic to IMO (eedi@imo.org) the required and attained EEDI and related information, as specified in Appendix 5 “Standard Format to Submit EEDI Information to be Included in the EEDI Database” of Resolution MEPC.332(76), as follows:

• Within seven (7) months of completing the survey required in MARPOL Annex VI regulation 5.4, or

• Within seven (7) months following 1 April 2022 for ships delivered prior to 1 April 2022 (1 November 2022 in case of each ship subject to EEDI since 1 January 2013).

SEEMP Part III and CII

(MMC-365)

Recognised Organisation (RO) is authorized to:

• Verify the SEEMP Part III and issue the Confirmation of Compliance (CoC);

• Verify the Attained Annual Operational CII reported;

• Determine the operational Carbon Intensity Rating;

• Recommend to the Administration the issuance of a “Statement of Compliance – Fuel Oil Consumption Reporting and Operational Carbon Intensity Rating, by emailing to imo-dcs@segumar.com providing the following information: SEEMP CoC, Data Reporting;

  The Statement of Compliance – Fuel Oil Consumption Reporting and Operational Carbon Intensity Rating (SOC-DCS-CII) is issued by the Administration.

• Submit to the International Maritime Organization the reported data noted in appendix IX, MARPOL Annex VI, by accessing to IMOGISIS Ship Fuel Oil Consumption Database Module;

• Verify in case of ships rated as D for three (3) consecutive years or rated as E (MARPOL Annex VI regulation 28.7) that the SEEMP has been revised and includes the plan of corrective actions to achieve the required annual operational CII, before a “Statement of Compliance – Fuel Oil Consumption Reporting and Operational Carbon Intensity Rating” is requested to the Administration, in any case not exceeding one month after reporting the attained annual operational CII in accordance with regulation 28.2;

• Carry out periodical SEEMP Company Audits (shipboard verifications and company audits). The Periodical SEEMP Company Audits may be conducted combined with the ISM audits. In cases SEEMP Company audits are not aligned with the ISM audits, they should be conducted at least six (6) months after the issuance of the “Statement of Compliance – Fuel Oil Consumption Reporting and Operational Carbon Intensity Rating” and every three (3) years.

Biofuels

According to the provisions given in Resolution MEPC.346(78) - 2022 SEEMP Development Guidelines (paragraph 7.3) and Resolution MEPC.352(78) – G1 CII Guidelines (paragraph 4.1), in case the type of the fuel oil used is not covered by the guidelines, the carbon conversion factor (Cf) should be obtained from the fuel oil supplier supported by documentary evidence.

However, IMO adopted the “Interim guidance on the use of biofuels under regulations 26, 27 and 28 of MARPOL Annex VI (DCS and CII)” dated 24 July 2023 through the MEPC.1/Circ.905, which should be considered as an interim simplified method until a more comprehensive method is developed to calculate a fuel's Emission Conversion Factor reflecting its well-to-wake GHG emissions and removals based on the LCA Guidelines (MEPC 376(80)).

Therefore, in the meantime, biofuels Cf shall be accepted according to the interim guidelines, which recommend the following: biofuels that have been certified by an international certification scheme (Refer to ICAO's Approved Sustainability Certification Schemes and the CORSIA Sustainability Criteria (chapter 2) for CORSIA Eligible Fuels) meeting its sustainability criteria, and that provide a well-to-wake GHG emissions reduction of at least 65% compared to the well-to-wake emissions of fossil MGO of 94 gCO2e/MJ (i.e. achieving an emissions intensity not exceeding 33 gCO2e/MJ) according to that certification, may be assigned a Cf equal to the value of the well-to-wake GHG emissions of the fuel according to the certificate (expressed in gCO2eq/MJ) multiplied by its lower calorific value (LCV, expressed in MJ/g) for the purpose of regulations 26, 27 and 28 of MARPOL Annex VI for the corresponding amount of fuels consumed by the ship. In any case, the Cf value of a biofuel cannot be less than 0. For blends, the Cf should be based on the weighted average of the Cf for the respective amount of fuels by energy.

Optional and Voluntary System for Electronic Books or Electronic Record Books on board Panamanian Flagged Vessels.

(MMC-193)

The Administration has established through Resolution No.106-52-DGMM of September 9, 2024, the regulatory scheme for the approval of the authorizations for the voluntary use of electronic record books on board of Panamanian vessels, assuring in this way, that the international standards of maritime safety and pollution prevention contained within the International Conventions ratified by the Republic of Panama are complied with.

The Administration has recognized a number of companies as manufacturers to provide the production, marketing, sale, maintenance, actualization, and utilization services of the electronic books formats.

The required services within the optional and voluntary electronic record books are limited to supply any Panamanian vessel, the electronic means for the reception, record and control of the information about:

1. MARPOL Record Book

2. Crew Roll Book

3. Bridge Log Book

4. Ballast Water Record Book

5. Any other record book the Administration determines to be necessary for the operation of the ship per the international Conventions and Codes

The electronic record books will be supplied at the request of any ship-owner or operator, by any manufacturer company approved by the Administration.

Exemptions for Unmanned Non-Self-Propelled (UNSP) Barges

(MMC-156)

The following exemptions are to be issued according to the regular procedure indicated in MMC-156:

• International Oil Pollution Prevention Exemption Certificate: Valid for a period not exceeding five (5) years provided that the UNSP barge has undergone a survey by Recognised Organisation (RO) to confirm that the conditions referred to in regulations 1.40.1 to 1.40.5 of MARPOL Annex I are met.

• International Sewage Pollution Prevention Exemption Certificate: Valid for a period not exceeding five (5) years provided that the UNSP barge has undergone a survey by Recognised Organisation (RO) to confirm that the conditions referred to in regulations 1.16.1 to 1.16.4 of MARPOL Annex IV are met.

• International Air Pollution Prevention Exemption Certificate: Valid for a period not exceeding five (5) years provided that the UNSP barge has undergone a survey by a Recognised Organisation (RO) to confirm that conditions referred to in regulations 2.1.32.1 to 2.1.32.3 of MARPOL Annex VI are met.

BWM Convention

International Ballast Water Management Certificate (IBWMC)

(MMC-345, MMC-348 & Letter 106-01-127-DGMM)

Recognised Organisation (RO) has been authorized on the 8th March 2017 to perform surveys and to issue an Interim International Ballast Water Management Certificate valid for a period of maximum 5 months, after satisfactory completion of the corresponding initial or renewal survey.

An Interim International Ballast Water Management Certificate (Interim IBWMC) should only be issued following the BWMP approval by the Administration or upon submission of supporting evidence, such as a Statement of Fact (SOF) indicating the BWMP evaluation.

(Administration email dated 27/12/2024)

A Non-Applicability Statement of Fact must be issued by Recognised Organisation (RO) for ships that are not subject to the applicability of the convention, as specified in Article 3.2(a) and (f). This Non-Applicability Statement of Fact is to be reported to the Administration by sending an email to ibwmc@segumar.com and bwmp@segumar.com (refer also to the related survey procedure §6.9).

Interim Certificate

Information to be specified on Interim certificate

According with Administration letter No.100-01-248-DGMM:

1. Interim certificate or Provisional Certificate for the IBWMC for the ships that the method of ballast used on board is Exchange of Water (D-1), must specify which method is used on board (Ex. Sequential, Flow Through, Dilution, etc.)

2. Interim certificate or Provisional Certificate for the IBWMC for the ships that are fitted with a Ballast Water Treatment System (D-2) must have the following information: . Name of the Manufacturer . Model of the BWTS used on board . Description (method of treatment system used on board. Ex. Electrolysis, Filter + UV, etc.)) . Date of installation

Information to the Administration

(SEGUMAR email dated 18/07/2018)

The Administration requires that, at least twenty four (24) hours, after  the completion of the survey and issuance of the interim IBWMC, a copy of the same must be sent to the address: ibwmc@segumar.com.

The Administration also requires the e-mail address of the ship owner/operator to which the certificate has been issued.

Single voyage in waters under the jurisdiction of Panama

In case of a ship exempted from the Ballast Water Management Convention as the ship operates exclusively in waters under the jurisdiction of Panama, pursuant to Articles 3.2(b) to 3.2(d) of the Convention, the ship may be granted an exemption under regulation A-4 for a single voyage on the condition that the ship performs ballast water exchange in accordance with regulations B-4 and D-1 and is in possession of an approved BWMP (Annex to BWM.2/Circ.52/Rev.1, section 9).

The interim BWMC is issued by the Administration, and the request for an authorization letter for a single voyage is to be sent to: authorizations@segumar.com

Issuance of full term certificate

Initial survey (in connection with Certificates issued for the first time), may be performed prior the entry into force of the Convention, and Interim Certificates can be issued by Recognised Organisation (RO), to be valid from the date of entry into force of the Convention and valid for a period of maximum 5 months.

Full term certificates will be issued by SEGUMAR Offices after receiving from the owner copy of the following documents:

• Interim Certificate issued by Recognised Organisation (RO)

• Survey report (including date of validity of IOPP certificate), and

• BWM Plan approval

The updated status of the Full-term IBWMC, must be included, in the “Ship Status Report”.

(MMC-345 §7.9)

International Ballast Water Management Certificates (IBWMC), issued from 1 June 2022, will be valid until the expiry date of the Cargo Ship Safety Construction Certificate, to ensure alignment with the remaining statutory certificates (Refer to “five year period” meaning indicated in Res. A.1156 (32) – Survey Guidelines under the Harmonized System of Survey and Certification (HSSC), 2021).

Therefore, Recognised Organisation (RO) is urged to include within the Survey Status Report related to the Ballast Water Management Convention, the date of validity of the Cargo Ship Safety Construction Certificate as well as the IBWMC anniversary date. In each case the Full-term IBWMC shall not exceed the five (5) years period of validity.

(MMC-345 §7.11)

Given the approval by the IMO of a new consolidated text of unified interpretations to the BWM Convention during MEPC 78 session - BWM.2/Circ.66/Rev.5 dated 13 July 2023, the contingency measures and other ballast water management methods used in addition to D-2 will only be reflected in the ship’s Ballast Water Management Plan (BWMP).

Therefore, even if the ship is also using other ballast water management methods as contingency measures, the ships fitted with a BWMS will be certified in accordance with the D-2 standard as the principal ballast water management method employed on the ship.

Certificates already issued will be updated at the opportunity of the next survey endorsement reported to this Administration to align the IBWMC to the unified interpretations indicated in the previous paragraph, and to ensure compliance with amendment to appendix I – form of the International Ballast Water Management Certificate (Resolution MEPC.325(75) adopted through Resolution No.107-OMI-247- DGMM dated 14 December 2021).

Certificate Endorsement

Recognised Organisation (RO) is further authorized to endorse annual and Intermediate surveys after satisfactory completion.

The e-certificate issued by the Administration is to be printed for endorsement.

All endorsements done to an IBWMC issued by SEGUMAR must be notified (by the surveyor), no later than 30 days after conducting the survey, sending an e-mail to ibwmc@segumar.com. According with Administration letter No.100-01-224-DGMM, such notification must contain the following information: - type of endorsement, - responsible surveyor, - responsible RO - place of survey - date of survey.

A copy of the certificate must be attached.

Onboard shall remain the endorsement pages left by the surveyor who carried out the periodical or additional survey and the validation of such endorsement as well as authentication of the certificate can be done through the query certification system on Platform E-segumar or scanning the QR code which will reflect update information of surveys and certification carried out.

Overdue Annual/Intermediate Surveys - Certificate Revalidation

(MMC-345 §10)

A certificate will cease to be valid if the annual/intermediate surveys are not completed within the periods specified in Section E-1, Regulation E-1 of the Convention. In such cases, authorization may be given to allow the revalidation of the certificate, as per Recognised Organisation (RO)’s procedures to conduct the appropriate survey.

An appropriate survey must be done and should consist of the requirement of the survey that was not carried out, but its thoroughness and stringency should have regard to the time this survey was allowed to lapse.

After completion of survey the surveyor on board shall write down “This certificate was revalidated after completion of the corresponding survey in accordance with (PMA authorization Ref.xxx)’ at the left side blank space of endorsement and endorsed with Signed, Place and Date on the certificates.

In case that the certificate it’s necessary to be re-issued due to ships’ name change, an application for a new Certificate must be made through E-Segumar website:

https://ecertificatespanama.amp.gob.pa/account/auth-landing

The new certificate will be issued with the same validity as the previous Full-term IBWMC.

According to regulation E-5.8 if an annual survey is completed before (in advance) the period specified in regulation E-1, then an amendment of the anniversary to a date which shall not be more than three months later than the date on which the survey was completed shall be endorsed on the Certificate, to ensure that the subsequent annual or intermediate survey required by regulation E-1 shall be completed at the intervals prescribed by that regulation using the new Anniversary date. In these cases the Certificate expiry date may remain unchanged provided one or more annual surveys, as appropriate, are carried out so that the maximum intervals between the surveys prescribed by regulation E-1 are not exceeded.

The updated status of the Full-term International Ballast Water Management Certificate (Full-term IBWMC), must be included, in the “Ship Status Report” prepared by Recognised Organisation (RO).

There might be BWMS malfunctions not affecting the operation, in consequence not leading to a conditional certificate; however, the Administration shall be notified as soon as the malfunction occurs, and the time taken to return the BWMS to its full normal operation. Malfunctions leading to a Conditional certificate might affect or not the endorsement period, in such cases that a conditional certificate validity coincides with the closing of the window period for the applicable endorsement, then to restore the Full-term validity a revalidation should be conducted not later than the expiry date of the conditional certificate.

When a Conditional BWM Certificate is issued due to BWMS malfunctions, the Administration must be notified immediately upon restoration of normal BWMS function. No new interim BWM certificate is required to be issued by Recognised Organisation (RO) after functionality is restored.

Change of flag

(Administration email dated 08/07/2019)

If the ship has been issued with a IBWM certificate under the loosing flag, Recognised Organisation (RO) is authorized to issue an Interim certificate after an annual survey. Otherwise, an initial survey has to be carried out before issuance of an Interim certificate.

Other

Existing SoC are to be replaced by an Interim Certificate, as stated in the provisions of the related survey procedure, §6.5.

IBWMC issued from 8 September 2017, will be valid until the expiry date of the IOPP certificate, in order to facilitate the smooth and uniform implementation of D-2 standard and the future alignment with the remaining statutory certificates. Therefore, Recognised Organisation (RO) is to include within the survey report related to the BWM Convention, the date of validity of the IOPP Certificate.

Ballast Water Management Plan (BWMP)

(MMC-345 & Letter 106-01-127-DGMM)

Ballast Water Management Plan (BWMP) shall be approved by SEGUMAR Panama. Plans shall include contingency measures developed taking into account guidelines developed by the Organization, (Refer to the Guidance on contingency measures under the BWM Convention - BWM.2/Circ.62). These contingency measures described might be in line with D-1 standard. Therefore, BWMP including procedures in line with standards D1 as contingency measure or other ballast water management methods in case of ships already complying with D-2 standard are accepted.

To apply for the approval, ship-owners and ship-operators as well as ship-yards should access the following link:

https://ecertificatespanama.amp.gob.pa/account/auth-landing

BWMP previously approved by ROs on their own behalf in accordance with IMO Res.A.868(20) (adopted by IMO on 27/11/1997) will remain valid and will be accepted by the Administration until the plan requires revision due to the installation of a BWM system and the BWMP requires to be updated under MEPC 127(53) amended through Resolution MEPC.306(73) (i.e this plan will not be reviewed or approved by the Administration until the BWM system installation review).

BWMP as per the Guidelines in IMO Res.MEPC.127(53) amended through Resolution MEPC.306(73) (adopted by IMO on 22/07/2005), must be reviewed, approved and endorsed by the Administration, considering that this Guideline is applicable from the entry into force of the Convention.

From 15th March 2017, the Administration will issue an electronic Statement for Ballast Water Management Plan to the Company, valid for one (1) month, upon receipt of the BWMP for review and approval.

The Administration applies the following requirements:

• Under special circumstances where vessels encounter challenging water quality, it is recommended that the BWMP incorporates guidelines from MEPC.387(81), which provides interim guidance on the application of the BWM Convention for ships operating in such conditions. The increasing number of ports enforcing environmental regulations highlights the importance of adhering to these guidelines. Should the vessel face challenges related to muddy or other adverse water conditions, the Master must promptly notify the Administration and local authorities to ensure compliance and operational safety.

• When vessels are required to use ballast tanks temporarily for treated sewage and/or grey water, it is advisable to include BWM.2/Circ.82 guidance within the BWMP. This circular supports the safe management and temporary storage of these waters in ballast tanks, accommodating the stricter regulations imposed at various ports. If such storage becomes necessary, the Master is obligated to inform the Administration and relevant local authorities, documenting each instance to maintain full transparency and compliance.

• In cases where the BWMP requires the inclusion of Resolution MEPC.387(81) or BWM.2/Circ.82, it must be promptly updated to incorporate these guidelines. Once updated, the revised BWMP must be submitted via email to bwmp@segumar.com.

Ballast Water Management Systems (BWMS)

The Ballast Water Management Systems Type approved by other Administrations will be accepted on ships under Panama flag, provided it’s been approved in accordance with the Code or Guidelines on the Type Approval process for BWMS as follows:

1. Resolution MEPC.125 (53) dated 22 July 2005 revoked by Res. MEPC.174 (58) dated 10 October 2008, with effective date 8 September 2017: for approvals until 28 October 2018, and installed on ships prior 28 October 2020,

2. Resolution MEPC.279 (70) “2016 Guidelines for approval of Ballast Water Management Systems (G8)” dated 28 October 2016: for approvals until 12 October 2019, and installed on ships on or after 28 October 2020,

3. Resolution MEPC.300 (72) “Code for approval of Ballast Water Management Systems (BWMS Code) dated 13 April 2018, for approvals on or after 13 October 2019 upon the entry into force of the associated amendments to the BWM Convention, and installed on ships on or after 28 October 2020

List of accepted companies with type approval Certificate of Ballast Water Management System is given in MMC-362 (attached file).

Commissioning test

(MMC-345 §5)

The instructions of the Administration regarding the commissioning test (analysis test) are as follows:

1. At the initial survey before the ship is put in service or before the Certificate required under regulation E-2 or E-3 is issued for the first time a commissioning test has been conducted to validate the installation of any ballast water management system by demonstrating that its mechanical, physical, chemical and biological processes are working properly, taking into account the 2020 Guidance for the commissioning testing of ballast water management systems (BWM.2/Circ.70/Rev.1), as may be amended.

2. In case that the indicative analysis testing during commissioning test will result as non-complying, then a detailed analysis should be conducted, using as reference the Guideline content in BWM.2-Circ.42-Rev.2. Indicative analysis and Detail analysis are defined in BWM.2/Circ.42/Rev.2, as may be amended.

3. Laboratories used for detailed analysis (if required) should be accepted or approved by the ROs considering the requirements in the Code for the Recognized Organizations with regards to subcontracting and service suppliers.

4. Commissioning test should not apply to ships that had already a BWMS installed and certified for D-2 standard, unless an additional survey is undertaken for the installation of any ballast water management system (BWMS), this survey shall confirm that a commissioning test has been conducted to validate the installation of the system by demonstrating that its mechanical, physical, chemical and biological processes are working properly, taking into account the 2020 Guidance for the commissioning testing of ballast water management systems (BWM.2/Circ.70/Rev.1), as may be amended.

5. In cases where the sampling analysis for indicative analysis test is not possible to conduct during the ship’s commissioning test (e.g. salinity of ambient water is outside the System Design Limitations of the BWMS, lack of equipment for indicative analysis required), please inform to this Administration and the RO responsible for the IBWMC surveys to authorize the issuance a Conditional Certificate (refer to MMC-156).

D-2 compliance deadline

(MMN-09/2024)

All existing vessels subject to Ballast Water Management Convention shall have onboard an approved Ballast Water Management Treatment System installed in compliance with the D-2 regulation between September 8th, 2019 and September 8th, 2024. It is understood that vessels constructed on or after September 8th, 2017, shall meet the D-2 standard immediately.

If the Ballast Water Management System (BWMS) is found inoperative the master or owner of the ship shall report at the earliest opportunity to this Administration (to the following email addresses ibwmc@segumar.com and internationaloffices@segumar.com), the nominated surveyor or Recognised Organisation (RO), who shall cause investigations to be initiated to determine whether an additional survey, is necessary.

If the ship is in a port of another Contracting Government, the master or owner shall also report immediately to the appropriate authorities of the Port State and the nominated surveyor or Recognised Organisation (RO) shall ascertain that such a report has been made.

De-harmonization of the IOPP Certificate

(MMC-345, §7.10)

Since the entry into force of the International Ballast Water Convention 2004, de-harmonization of the IOPP Certificate should not be conducted. The IOPP link to the IBWMC is in terms of reference for the installation of the Ballast Water Treatment System (D-2 standard compliance) which is aligned to the IOPP Certificate Renewal Survey.

Re-harmonization of the IOPP Certificate

(refer to MMC-345 in De-harmonization of the IOPP Certificate)

Considering that as per the HSSC, a flexible system concerning the frequency and the period of validity of certificates, subject to the minimum pattern of surveys has to be maintained; the Administration has no objection on the re-harmonization of the International Oil Pollution Prevention Certificate (IOPP) for Panama flagged vessels, provided that the surveys credited for annual/intermediate endorsement or revalidation of certificate has been deem as accepted by Recognised Organisation (RO) according internal procedures and/or instructions to do so, and provided that surveys performed are in compliance with the scope of survey that will be credited for.

Authorization on a case by case basis for the re-harmonization of IOPP is not required.

Special considerations

(MMC-345)

Regulation B-3 of the BWM Convention is applicable to top side tanks of bulk carrier ships.

Ship operating in jurisdictional water of a specific country

(Administration email dated 26/09/2022)

The Administration is no longer issuing attestation letters regarding non-applicability for the installation of the BWTS for ships permanently trading within jurisdictional water of a specific country (under a special permit granted by local authorities).

Managers need to apply for a full term IBWMC under D1 and “Other approach”.

Ballast Water Management Plan and International Ballast Water Management Certificate are taking in consideration that ship will be permanently operating within jurisdictional waters:

• The subject ship need to be provided with a BWM Plan under D-1

• Managers need to apply through Panama online application platform for the approval of the BWM Plan under D-1 as main ballast water management method, by the Administration (in case the ship already holds a BWMP Approval under D1, this requirement is disregarded)

• As soon as the application is received, the Administration will send a Statement Letter to Recognised Organisation (RO) authorizing to proceed with the corresponding survey and issuance of the relevant Interim Certificate under D-1 and “Other approach”. The field for other approach will include a remark, which is based on BWM 2004 Convention Article 3.2 (C), similar to: “the vessel may operate -NAME OF SPECIFIC COUNTRY- territorial water”

• Managers need to provide a copy of the Official Operation Permit, granted by the local authorities to the attending Recognised Organisation (RO) surveyor, during the IBWMC Renewal survey. Recognised Organisation (RO) may proceed with the issuance of the Interim Certificate.

• Managers need to apply for the issuance of the Full Term IBWMC by the Administration and provide copy of the permit issued by the Port Authority.

Tonnage 69

Ships being registered in Panama - Tonnage applicable for statutory purposes

All ships the keels of which were laid before 31 December 85, that have been measured in accordance with national rules in effect prior to the coming into effect of the ITC 1969, may continue to apply these national rules for statutory certificates.

Interim tonnage measurement scheme (resolution A.494(XII))

(MMC No. 91)

In the spirit of the resolution, the Administration accepts the national tonnage values of other Administrations when the International Tonnage Certificate (ITC) is issued at reflagging time or shortly thereafter.

The notation on the ITC indicating the national tonnage value (if called for by the scheme) should state that the national tonnage of the country is accepted by Panama for the revised interim scheme.

Fees

Refer to the related procedure.

Endorsement of International Tonnage Certificate 1969

Refer to Letter No.109-01-094-DGMM-SEG, SEG-01-04-01, and MMC-67 in attached files.

Documents to be presented to Panamanian Administration Offices.

All Panamanian Administration offices in the world can endorse ITC.

Procedure to apply for the endorsement of the International Tonnage Certificate 1969

1. After completion of the measurement and drafting of the ITC 1969, the TLO sends the following documents by either registered mail or courier to a Panamanian Administration office, together with the form “Application for ITC 69” (letter No.109-01-094-DGMM-SEG attached):

   1. Copy of the ITC Interim Certificate issued by Recognised Organisation (RO) (see Issuance of an Interim International Tonnage Certificate 1969)

   2. Original ITC Full Term Certificate issued by Recognised Organisation (RO) (4 copies)

   3. One (1) copy of the tonnage calculation. The copy is reviewed, stamped and signed by the Surveyor in charge of the calculation. Where the calculation has not been conducted by Recognised Organisation (RO), confirmation that the General Arrangement plan has been checked and no modification on the structure has been made since the previous ITC 69 was issued and that tonnage marking has been verified and found satisfactory.

   4. General Arrangement plan

   5. Application Form for ITC (SEG-01-04-01 in attached file)

   6. Copy of the Panama register certificate (patente) which is requested to the owners / managers

   7. Cargo Ship Safety Construction Certificate (Copy available from the ship’s Marine Operational Centre)

   8. Certified copy of the previously endorsed ITC certificate (last flag)

2. When measurements and tonnage calculation are carried out by Recognised Organisation (RO) or in case of change to Panama Flag with ship holding a valid ITC 1969, the form “Application for ITC 69” in the attached file “SEG-01-04-01” must be duly filled in and submitted to the Panamanian Administration Offices, together with the application and associated documents, by the TLO.

   In case of change of name of the ship or loss of certificate, this form must be duly filled in and submitted, together with the application and associated documents, directly by the owner to the Administration.

   All Panamanian Administration offices in the world can issue ITC full term for change of name and loss of certificate.

Issuance of an Interim International Tonnage Certificate 1969

After the completion of the determination of gross and net tonnages of a vessel and pending the endorsement of the certificate by the Panamanian Administration, the TLO issues an interim certificate to the owner or to the Society’s local Survey Centre, as requested.

The maximum validity of the interim certificate is six (6) months.

The expiry date shall be shown on the certificate.

Endorsement by the Administration

Recognised Organisation (RO) presents for countersignature to the Panamanian Administration Offices, the final Full Term Certificate sealed and signed by Recognised Organisation (RO) (electronic certificates via email), together with the required information supporting the determination of gross and net tonnages as well as the ship’s drawings (see Procedure to apply for the endorsement of the International Tonnage Certificate 1969).

The Panamanian Administration Offices verify the determination of gross and net tonnages and may ask Recognised Organisation (RO) for additional information. In case of a discrepancy, the Panamanian Administration Office may request that the certificate be modified prior to its endorsement.

Once the determination of gross and net tonnages is verified, the Panamanian Administration Office will validate the Certificate through the signature of an authorized person and will send it back to Recognised Organisation (RO) for forwarding to its destination. Electronic Certificates shall comply with the features required in MMC-355, after its endorsement as well.

Change of flag to Panama

(MMC-67)

In case of ship’s changing flag to this Administration and any alterations or modification of the ships’ dimensions, Recognised Organisation (RO) shall certify such and submit the corresponding International Tonnage Certificate (ITC69) for the required endorsement of the Administration.

Vessels less than 24m in length

The Panamanian Administration has the exclusive responsibility for the determination of gross and net tonnages and the issuance of Certificates for vessels less than 24m in Length.

When contacted, Recognised Organisation (RO) is to advise the owners/operators of these vessels to get in touch with the nearest Panamanian Administration Office to arrange for the determination of gross and net tonnages and the issuance of this National Tonnage Certificate.

Ships with alteration or modification

In case that an increase or decrease is 1% or less in the gross tonnage calculated in accordance with the 1969 Tonnage Convention then a re-calculation and change of the vessels’ measurement is not required. However, the existing International Tonnage Certificate shall be re-issued and annotated with details of the new structure and the effect it has on the vessel tonnage, if any, and at the earliest opportunity.

AFS Convention

Cybutryne

(MMC 157)

The IMO adopted through Resolution MEPC.331(76) of 17 June 2021 the amendments to AFS Convention, Annexes 1 and 4 regarding controls on cybutryne and the form of the International Anti-fouling System Certificate. The said amendments enter into force on 1 January 2023.

Shipowners and/or Companies of ships that are confirmed to be affected by the amendments to Annex 1 to the AFS Convention adopted through the 2021 amendments are instructed to make a timely request for a survey for the issuance of an International Anti-fouling System Certificate, in the amended model form adopted through said amendments, using the procedure outlined in paragraphs 4 “Request for survey” and 5.3 “Surveys of existing ships requesting only an International Anti-fouling System Certificate” of the annex to resolution MEPC.195(61), as may be amended by the Organization, so that ships have a valid International Anti-fouling System Certificate on board not later than 24 months after the entry into force of the amendments to Annex 1 to the AFS Convention (1 January 2025).

Recognised Organisation (RO) is instructed to issue new International Anti-fouling System Certificates, according to the model form adopted through the resolution MEPC.331(76), at the next anti-fouling system application, in the case of ships that are confirmed not to be affected by the amendments to Annex 1 to the AFS Convention adopted through the said resolution.

ILO Conventions

ILO Conventions 68 and 92 (or 126 for fishing vessels)

Untitled

(J.D. Resolution 045-2021 dated 29/06/2021 in attached file “J.D. No.-045-2021-de-29-de-junio-de-2021 - NEW CICA RESOLUTION.pdf)

Reference documents

ILO 68: Food and catering (ship’s crew) convention, 1946

ILO 92: Accommodation of crews convention (revised), 1949

ILO 126: Accommodation of crews (fishermen) convention, 1966

Application

All ships to whom this regulation applies, shall have onboard at all times a valid Certificate of Inspection of Crew Accommodation (CICA) issued by the Administration, according to what is established on the International Labour Organization (ILO) Conventions number 92 and number 126 in case of fishing ships and Maritime Labour Convention 2006 amended (MLC, 2006) through Rule 3.2. (Food and catering service).

The CICA shall be on board with a copy of the Record of Approved Crew Accommodation Details (RACAD) indicating the real provisions onboard a ship at the moment of the issuance of the certificate.

The ship should also bear onboard the exemption, dispensation or authorization that the Administration has issued, when applicable.

The CICA does not apply to the following ships:

1. Ships whose keel laying date was after August 20, 2013, date of enforcement of the MLC, 2006 amended.

2. Ships under 500 GRT.

3. Ships of any kind and size operating exclusively on ports, anchorages, rivers and estuaries.

4. Non-commercial pleasure yachts

5. Fishing ships of less than 75 GRT.

6. Whaling ships or with similar tasks.

7. Fishing ships normally used for sports for recreational fishing

8. Bareboat ships

Technical requirement

With the report of Recognised Organisation (RO), the Administration shall determine the degree on which the technical provisions of the conventions are applicable in the cases the ships cannot reasonably comply with the general level of requirements of the conventions and belong to one of the following categories:

1. Ships constructed before the entry into force of the ILO Conventions number 92 and 126 (in the case of fishing ships) and the MLC, 2006, as amended.

2. No-fishing Ships among 200 and 500 GRT.

3. Whaling Ships.

The Mobile Offshore Drilling Units and the Mobile Offshore Units (MODU and MOU), are not obliged to have a CICA, but they may obtain it voluntarily, so long as they comply with the minimum requirements in the ILO Convention number 92 and Regulation 3.2 from the MLC, 2006.

The Mobile Offshore Drilling Units and the Mobile Offishore Units (MODU and MOU), that do not bear the CICA shall be subjected to inspections of the accommodation of the crew members by the Panama Maritime Authority, in order to verify the compliance with the provisions of the ILO Convention number 92 and Regulation 3.2 from the MLC, 2006.

Survey and certification requirements

To obtain the CICA, the ships shall pass satisfactorily the initial inspection of crew accommodation, food and catering services confirming that the ship complies with all the valid regulation through Recognised Organisation (RO).

When the ship passes satisfactorily the inspection mentioned on the previous paragraph, Recognised Organisation (RO) may issue a provisional or interim compliance certificate, with a maximum validity of five (5) months counted since the date the inspection is terminated.

The provisional or interim certificate shall be identified as Recognised Organisation (RO) processing it and shall have a printed numeric sequence, specifying the maximum capacity of crew members, the inspection port, the name in print and the signature of the inspector performing the inspection, the issuance and the expiration dates of the certificate.

There should be a space for the observations where the need to request a CICA exemption shall be written, when applicable, and it shall depend on any particular case.

Compliance and certification

Recognised Organisation (RO) is now authorised to survey and issue the Certificate of Inspection of Crew Accommodation. The surveyor in charge shall complete dedicated forms available in ASMS Record Editor and to issue an interim certificate (5 months validity). A copy of both documents is sent to the MOC.

If there are some discrepancies which may impair the issuance of the interim certificate, a letter listing the discrepancies shall be issued to the master, a copy of which being attached to the survey report. The Flag Administration shall be informed as soon as practicable through the ship’s Marine Operational Centre. In no case should an interim certificate be issued if the discrepancies cannot be cleared before the end of the survey.

Refering to Circular DGGM-UCYC-006-2016 dated 26/02/2016 informing all ROs that must remove the references to the Food & Catering (Ship's Crew) Convention, 1946 (num 46) from the format of the certificate of Inspections of Crew Accommodation (CICA) and from all related documents to such certificate (detailled record of the authorized Crew members on board of ships and Inspection report of the Crew Accommodation), following instructions applies:1. All Panama Crew Accommodation Certificates issued since the 1st April 2016 are to be re-issued by MOC, using the new Panama certificates templates (which are not making reference anymore to ILO 68) now available in Certificate Editor.2. For Panama, the records No Ad2321 and Ad2322 are not to be used anymore since the 1st April 2016 (as making reference to ILO 68).Any such record issued since the 1st April 2016 is to be cancelled, and replaced by AD2320 and AD2323.

Procedure for issuing the certificate of crew accommodation

The following procedure has been set up and shall be adhered to:

1. The inspection should be carried out before the end of the four year period, to allow the re-issuance of the certificate by the Administration. Recognised Organisation (RO) shall not extend the certificate the validity of the certificate but issue an interim certificate upon survey by the end of the four years period, if requested by the owners / Managers (Circ DGGM 001-2007).

2. Upon completion of the survey, the MOC shall send to Recognised Organisation (RO) Office in Panama a copy of both the record (Ad 2320 or Ad 2323) and the interim certificate issued. The full address of owners / managers shall be specified on the report. MOC will also prepare fulll term certificate (4-year validity from the completion date of survey) without any name and any signature, which will be placed in a sealed envelop and attached to the other documents.The certificate will be signed and stamped by the Directorate General of Seafarers in Panama after review.

3. The Recognised Organisation (RO) office in Panama will then present to the Administration the full-term certificate and the supporting survey documentation for review. Registry certificate and payment of Panama taxes are documents requested to be included in the application for endorsement.

4. Upon review of the certificate and the supporting survey documentation, the Administration will ask Recognised Organisation (RO) Panama to pick up the reviewed documents for dispatch back to the MOC, with the international invoice issued by Recognised Organisation (RO) Panama to the ship’s Connecting District. For further information, refer to the related procedure.

5. Warning: Recognised Organisation (RO) shall not re-issue a second interim certificate pending issuance of the definitive certificate of crew accommodation by the Administration. Pending issuance of the definitive certificate, and in case the current interim certificate expires, then an initial or renewal survey of crew accommodation must be carried out again and new interim certificate and records are to be issued.

Issuance of exemptions, dispensations and authorizations

Requests for CICA exemptions, dispensations and authorizations through E-CICA software are detailed in Chapter III - Articles 23 to 26 of Annex to J.D. Resolution 045-2021 (see attached files).

Refer also to MMC-396 in attached files.

COLREG 72

Anchor lights - Not under command lights

(Message dated 06/09/96)

The single electric type for anchor lights and not under command lights is the minimum required for a new building under Panama flag.

The duplex electric type is however accepted as an owner’s option.

Miscellaneous Technical Requirements

Official documents, publications and records

(MMC No. 71 and 107 in attached files)

The following is a list of documents required to be kept on board Panamanian flag vessels (where not exempted otherwise):

National documents

1. Navigation Provisional Registry or Navigation Statutory Registry

2. Radio Station Provisional License or Radio Station Statutory License Minimum Safe Manning Certificate (when applicable)

3. Certificate of Crew Accommodation (when applicable).

4. Certificate of Insurance or Other Financial Security in Respect of Civil Liability for Bunker Oil Pollution Damage;

5. Certificate of Insurance or Other Financial Security in Respect of Civil Liability for Oil Pollution Damage (when applicable);

6. International Ballast Water Management Certificate;

7. Ballast Water Management Plan Approval;

8. Declaration of Maritime Labor Convention - Part I

9. Statement of Compliance Inventory Hazardous Materials (when applicable);

10. Continuous Sinopsis Record (when applicable);

11. Declaration of Designated Person (when applicable);

12. Declaration of Company (when applicable);

13. Declaration of Company Security Officer;

14. International Ship Security Certificate (when applicable);

15. Certificate of Insurance or Other Financial Security in Respect of Liability for the Removal of Wrecks;

16. Panamanian Tonnage or Admeasurement Certificate

17. Annual Tax Receipts

18. Annual Safety Inspection Report

19. Certificate of Insurance or other Financial Security in Respect of Liability for the Death of and Personal injury to Passengers (when applicable).

International documents and safety certificates

Vessels of 500 GRT and above are required to have on board the statutory certificates called for by the IMO Conventions in force and adopted by the Republic of Panama.

Vessels of less than 500 GRT must comply with Resolution No. 106-138-DGMM, dated 10 September 2013, (refer to the attached file “ResolutionNo.106-138-DGMM”) which requires:

1. - Interim Cargo Ship Safety Certificate (national) (available in Certificate Editor) - Record of Approved Cargo Ship Safety Details (national) (available in Record Editor) - Survey Report for the issue of a CSS Certificate (see attached file “CSSsurveyReport.doc”)

2. Interim Cargo Ship Radiotelephony Certificate (national if vessel is less than 300 GRT and international if 300 GRT or above)

Official books

Panamanian regulations require the following books to be on board every Panamanian flag vessel:

1. Official log book

2. Vessel Crew Logbook

3. Oil Record Book and Emissions

These books are the only ones considered to be official books, however, masters and owners / operators may use non-official books as long as there is a previous authorization of the Administration (e.g. for shortage reasons) and these books are opened and legalized by Panamanian Consuls.

The Official Logbooks should be retained for a period of at least two years from the date of closing. In the event of a casualty occurring during a voyage covered by such log book, it shall be retained for as long as instructed by the Administration.

Publications and records

Publications and records required on vessels of 500 gross tonnage or above are given in MMC No. 107, displayed in Merchant Marine Circulars.

Publications and records required on board non-self-propelled and self-propelled Mobile Offshore, and Offshore Support Vessels are given in MMC No. 108 displayed in Merchant Marine Circulars.

Non-SOLAS ships (cargo ships of less than 500 grt)

General

(MMC-299)

The Administration through Resolution No. 106-138-DGMM, dated 10 September 2013 establishes the applicable regulation to all cargo vessels of the Republic of Panama under 500 GRT holding an international Registry Certificate, aiming to achieve the highest levels of safety of life at sea and sea environment. In this sense, Decree 45 of 21 December, 1981 is deemed without legal effect.

Surveys under these rules are carried out by the Administration.

Shipowners applying to Recognised Organisation (RO) for these surveys shall be informed that they should contact the Administration.

In case Recognised Organisation (RO) is delegated, on a case-by-case basis, for the issue of an Interim Cargo Ship Safety Certificate, the survey report in the attached file “CSS-Survey Report- Recognised Organisation (RO).doc” shall be filled in.

Interim Safety Radio-telephony Certificates for cargo ships between 300 grt and 500 grt are issued according to the normal procedure.

Out side ship’s bottom inspection

Refer to MMC-204 and MMN-06/2022 (Attached files)

1. Irrespective of the navigation area this group of ships shall be subject to a minimum of two outside ship’s bottom inspections during any five year period * following the same instructions applicable to Cargo vessels of 500 Gross Tonnage and above. The required inspections of the ship’s bottom for the renewal surveys of the Cargo Ship Safety Certificate under the provisions of the Resolution No.106-138-DGMM of September 10, 2013 could be carried out with the ship afloat.

2. Authorization from this Administration shall be requested to SEGUMAR Offices to carry out an alternate inspection with the ship afloat in case of any ship of 15 years of age and over, other than bulk carrier and oil tanker (request will be analyzed thoroughly considering type, service and age of the ship).

Mobile offshore units (drilling and non-drilling)

Bottom surveys

Refer to the Merchant Marine Circular MMC-289, in the attached file “MMC-289”, for the procedures to be used when conducting an UnderWater Inspection in Lieu of Drydocking survey (UWILD) on mobile offshore units (drilling and non-drilling) certificated under the provisions of the MODU code (MODUs/MOUs) and for the standards that the Administration has taken for the surveys and certification of MODUs under the applicability of the 1989 and 2009 IMO MODU codes as well as of existing MODUs (1979 and pre-1979 MODU Code units) which do not require a drydocking survey under the 1979 MODU code.

The procedures so that an UWILD can be carried out will apply to all MODUs/MOUs irrespective of their year of construction.

The Administration may consider an UWILD at each drydocking survey, as long as, the result of said survey is equivalent or as same as that obtained from a drydocking survey and the following information is submitted:

1. Request

   Recognised Organisation (RO), when requesting the UWILD authorization, shall send information containing the following details:

   1. Reason or circumstances under which the UWILD is requested.

   2. Affirmation that they have no objection that the underwater survey replaces the drydocking survey.

2. Unit’s survey status

   It shall indicate known damages, delivery date and MODU Code to which the unit has been certificated as well as, when applicable, the tailshaft survey of the unit.

3. Plans and procedures reviewed by Recognised Organisation (RO)

   They are to be made available onboard for the purpose of carrying out an onboard preplanning of the survey with the surveyor.

Mobile Offshore Drilling Units (MODU)

(MMC No. 87)

Taking into account that Class Notations are symbols and specific class rule requirements that help to attest the capabilities, equipment and systems of an unit, and sometimes in cooperation with the unit’s owner and the shipyard, the Administration recommends to all ROs, when applicable, to assign Class Notations on the Class Certificate related to the following scenarios, conditions, auxiliary machinery or type of MODU:

• Column Stabilize Drilling Unit;

• Self-Elevating Drilling Unit;

• Drillship;

• Unattended Machinery Spaces;

• Units propelled by mechanical means;

• Non-self-propelled units conducting short field moves;

• Dynamic Positioning System;

• Service limitation / site / geographical location; and

• Restricted service for environmental considerations.

Noting diversity in terminology to refer to Mobile Offshore Drilling Units referred in the MARPOL Convention 73/78, and other IMO Convention, the Administration recommends avoiding indicating on the Certificate of Class the following terms:

• Platform;

• Facility;

• Installation; and

• Rig

(MMC N° 150, which is displayed in Merchant Marine Circulars)

Each Mobile Offshore Drilling Unit afloat or supported on the sea-bed under the Panamanian flag shall be subject to an Annual Safety Inspection (ASI) by an authorized Flag State surveyor.

When a unit with due required inspection is in remote or hard to reach areas where an ASI inspector may not be available, PMA may authorize an alternatively arrangement so that owners / operators of such unit can voluntarily agree with the Recognized Organization (RO) surveyor an alternate compliance program.

Besides the alternate compliance program, PMA may grant another and more feasible second option to the ASI completion. This alternative will consist in authorizing qualified personal of the offshore company (for example owners or operators) so as to they can act on behalf of the Panamanian government so as to carry out the ASI on board the unit.

(MMC No. 91)

The Administration exempts all MODUs working nearby offshore waters of the USA in the Gulf of Mexico from the requirements to fit a NAVTEX receiver.In consonance with U.S. regulations, the Administration does not require a radio installation on Panama registered MODUs when operating in US territorial waters if the units are fitted with VHF and also use cellular phones for additional communications.

MODUs located in the territorial waters of the USA, within close proximity to land and are regularly serviced by offshore supply vessels, may be dispensed from the requirement to provide lifeboat rations.

Units certified under the MODU Code (Technical Note MODU 1/83) are subjected to the requirements bound to fire-fighting equipment checks and tests as pecified above.

The Society is authorised to issue the MODU code certificate.

Nondescript units

All units other than MODUs, which include all types of non-drilling units with configurations as noted in the MODU code (column-stabilized, submersible, self-elevating and ship/barge type), like drilling tenders, accommodation units, construction barges, crane barges, pipe-laying units, etc., with the exception of units restricted to operation in inland waters, are to be issued a National Mobile Offshore Unit Safety Certificate (MOU Safety Certificate available in Certificate Editor) after they have been found to comply with the relevant MODU code requirements according to their configuration and, if they are self-propelled, the following:

1. SOLAS Chapter V “Safety of Navigation”;

2. SOLAS Chapter IX “Management for the Safe Operation of Ships” (ISM code) requirements for cargo vessels;

3. SOLAS Chapter XI-2 “Special Measures to Enhance Maritime Security” (ISPS code) requirements for cargo vessels.

For further information, refer to the Merchant Marine Circular MMC-292, in the attached file “MMC-292”.

Special Purpose Ships (SPS code 2008)

Through Resolution No.106-OMI-126-DGMM of April 01, 2014, the Administration has adopted the SPS code 2008 (Resolution MSC.266(84) as amended) and Resolution No. 106-OMI-148-DGMM of March 13, 2015, the Administration has adopted the SPS Code 1983 (Resolution A.534(13) as amended).

Application

Based on SPS Code 2008 paragraph 1.2.1, the Administration decided that the provisions of this Code will be applied as far as reasonable and practicable to special purpose ships less than 500 gross tonnage.

Considering also that existing vessels may not comply the requirements of SPS Code 2008 the Administration agreed that special purpose ships constructed before 1 April 2014 but after 17 November 1983 will continue to apply the requirements of SPS Code 1983 and will make the appropriate arrangement to perform the required survey to certify the vessel during the next renewal survey of the statutory Certificates in order to comply as applicable with these requirements, in the meantime the current certificates issued to those vessels will remain valid until the appropriate inspection will be carried out.

Certificate

In order to facilitate the operation of special purpose ships, the code provides for a certificate, called a Special Purpose Ship Safety Certificate, which should be issued to every special purpose ship.

Where a special purpose ship is normally engaged on international voyages as defined in SOLAS, it should, in addition, also carry SOLAS certificates, either:

1. for passenger ship with a SOLAS Exemption Certificate; or

2. for a cargo ship with a SOLAS Exemption Certificate, where necessary,

as this flag Administration deems appropriate.

The duration and validity of the certificate should be governed by the respective provisions for cargo ships in SOLAS.

It is important to mention that according to the Code when a ship which is not normally engaged as a special purpose ship and which undertakes an exceptional single voyage as a special purpose ship may be exempted by the Administration from the provisions of this Code, provided that it complies with safety requirements which in the opinion of the Administration are adequate for the voyage which is to be undertaken by the ship.

Recognised Organisation (RO), being duly approved to issue the certificate related to SOLAS Convention on behalf of the Republic of Panama, is authorized to issue a Special Purpose Ship Safety Certificate.

For further information, please refer to the Merchant Marine Circular MMC-288.

IMDG Code

(MMC No. 91)

The IMDG Code is being implemented on a voluntary basis only, but its use is strongly encouraged.

Grain Loading

(MMC No. 91)

The Administration authorises the use of wire reinforcement mesh for securing slack grain surfaces as an alternative to the means prescribed by Part C, Section II, Chapter VI, SOLAS 1974, which procedure was accepted by the IMO Maritime Safety Committee at its 58^th Session.

Italian ports - Declaration of conformance

(MMC No. 91)

The Administration authorises the Society to issue, where applicable, a “Declaration of conformance (or compliance)” with IMO “Code of safe practice for solid bulk cargoes” as listed in appendices “A”, “B”, or “C” to the said code.

It is understood that, by a Decree dated 12 July 1991 of the Italian Ministry of Merchant Marine, there is a requirement that any foreign ship calling at Italian ports and carrying any of those solid bulk cargoes listed in appendices “A”, “B” or “C” to the above code, shall keep the subject declaration on board.

Crew Boats

Panamanian crew boats, i.e. vessels mainly devoted to the carriage of industrial personnels between off-shore installations and ports outside the juridiction of Panama shall comply with the technical requirements specified with the Circular Letter No. 5. This Circular Letter also provides for certification procedures.

Refer also to MMC 167 displayed in Guidelines for the certification of crew boats for applicable requirements.

Type approval & EC Marine Directive Equipement

Panama accepts MED certified equipment (wheel mark) and equipment certified under the standard type approval scheme.

Guidance for “Type approvals”

(MMC 192)

The equipment will be considered as accepted in the following two (2) circumstances:

1. Equipment or systems provided in technical specifications or performance standards of the International Maritime Organization (IMO), in which cases they have been developed and approved within the IMO Committees. The Recognized Organizations must accept its use in vessels registered in the Republic of Panama for the equipment.

   To clarify further the above indicated, “technical specifications or performance standards of the International Maritime Organization (IMO)”, the Recognized Organizations shall ensure when verifying equipment or systems the type-approval certificate has been issued by other IMO member States. If new technologies require approval of the IMO Committees the Recognized Organizations shall verify that technology has been already approved.

2. Equipment or systems not addressed by technical specifications or performance standards approved by the International Maritime Organization (IMO) in which the relevant international instruments simply provide that the equipment must be type-approved, the Republic of Panama will accept the following:

   • Equipment or systems approved by traditional maritime countries that are members of the International Maritime Organization (IMO), which have national, regional or international provisions for the approval of certain types of equipment or systems; therefore, the Recognized Organizations must accept such approved equipment or systems.

     Traditional maritime countries shall be understood as those IMO member states having experience, records among other aspects related to the provisions of maritime services with regards to the manufacture of equipment, systems or apparatus on board, including the shipbuilding.

   • Equipment or systems approved under the standards for equipment, systems or materials on board developed by specialized International Organizations and recognized by the International Maritime Organization (IMO).

     To clarify further over the second bullet point, “the standards developed by specialized International Organizations” means, the ISO, IEC standards, and the International Association of Classification Societies (IACS) according to their specifications to approve equipment, systems or materials on board their classed ships.

In both scenarios if any doubt exists about such approvals, then the Recognized Organizations may perform additional verification of the type approved equipment or system.

The above policy will not apply in case of services and/or inspection approvals, alternative designs and arrangements, and in case of equivalents, considering that IMO guidelines exist for the Administration approval, unless expressly delegated by this Administration.

IMSBC Code

(MMC-214)

The existing Bulk Cargoes (BC) Code Certificates for the vessels as applicable shall be replaced by the International Maritime Solid Bulk Cargoes (IMSBC) Certificates by the time of the First Bulk Cargoes Periodical Survey on or after 01 January 2011 and the ships not having Bulk Cargoes (BC) Certificates or the International Maritime Solid Bulk Cargoes (IMSBC) Certificates and which will carry Solid Bulk Cargoes shall have Valid International Maritime Solid Bulk Cargoes (IMSBC) Certificates before loading on or after the effective date of 01January 2011.

Recognised Organisation (RO) shall verify the compliance of the 2022 amendments to the Code from 1 December 2023 and accept the application of the 2023 amendments voluntarily from 1 January 2024.

Pleasure yachts

As per the resolution No. 106-OR-08-DGMM dated 12 March 2014, Recognised Organisation (RO) is authorized to perform inspections and issue the Pleasure Yachts Safety Certificate (refer to Appendix 1 to the Agreement).

The template of this certificate is available in the “Specific & National Certificates - Panama” part of ASMS Certificates Editor.

The rules for pleasure vessels (Decree No. 18) are in the attached file “RulesForPleasureVessels”.

Fishing vessel

As per the resolution No. 106-OR-08-DGMM dated 12 March 2014, Recognised Organisation (RO) is authorized to perform inspections and issue the Fishing Vessel Safety Certificate, for vessels over 24 meters in length (refer to Appendix 1 to the Agreement).

The template of this certificate is available in the “Specific & National Certificates - Panama” part of ASMS Certificates Editor.

The fishing vessel safety rules (Resolution No. 603-04-118-ALCN) are in the attached file “FishingVesselSafetyRules”.

The Administration recommends that all ships of international fishing service, request an identification IMO number, based on the standards established by the International Maritime Organization (Resolution A.1078(28), “System for the allocation of an IMO number to ships for their identification”).

For further information, refer to the Merchant Marine Circular MMC-270 in the attached files.

AIS and/or LRIT

(MMC-400)

The Resolution No. 106-077- DGMM dated August 9th, 2023, establish as a mandatory requirement, since December 5th, 2023, the use of Automatic Identification System (AIS) and/or Long Range Identification and Tracking System (LRIT) equipment for vessels, such as a positioning systems to Panama flag fishing vessels with international navigation registration certificate, wherever they are located and fishing vessels that are in jurisdictional waters of the Republic of Panama, with international navigation registration certificate.

Those fishing vessels that opt for the use of the Long-Range Identification and Tracking (LRIT) system, must perform a Conformance Test of the Long-Range Identification and Tracking (LRIT) system as a mandatory requirement in accordance with the regulations that rule this matter.

Recognised Organisation (RO) should ensure that this Resolution No. 106-077- DGMM dated August 9th, 2023, is fully complied by all fishing vessels with international register certificate, at the surveys in order to issue the Fishing vessel Safety Certificate. Surveys checklist and the Certificate supplements shall be up to date with this new requirement.

CSS Code

(MMC-340)

The application of the new Annex 14 of the Code of Safe Practice for Cargo Stowage and Securing (CSS Code) is to be carried out as follows for Panama flagged containerships (new and existing ships designed and fitted for the carriage of containers on deck).

1. New container ships: the keels of which are laid on or after 1 July 2017, shall apply the new Annex 14 of the CSS Code entirely.

2. Existing container ships: the keels of which were laid or which are at a similar stage of construction before 1 July 2017, shall apply Section 4.4 (Training and familiarization), Section 7.1 (Introduction), Section 7.3 (Maintenance) and Section 8 (Specialized Container Safety Design) of new Annex 14 by the first survey related to the Safety Construction Certificate on or after 1 July 2018;

Ship-owners, Operators of existing ships must apply the principles of relevant guidance contained in the new Annex 14, section 6 (Design) and section 7.2 (Operational Procedures), as far as practicable, with the understanding that existing ships would not be required to be enlarged or undergo other major structural modifications as determined by the flag State Administration. As a minimum existing container ships the keel of which were laid or which are at a similar stage of construction before 1 July 2017 shall comply with the following requirements, by their first scheduled dry-docking on or after 1 July 2018, but not later than 1 July 2023.

Shipowners, Operators of existing ships are encouraged to include procedures for cargo safe access plan (CSAP) in accordance with Chapter 5 of MSC.1/Circ.1353/Rev.1

Ship Recycling and IHM

Inventory of Hazardous Materials (IHM)

(MMC-386)

Recognised Organisation (RO) is authorized to issue an Interim International Certificate on Inventory of Hazardous Materials, valid for five (5) months from the date on which the Initial or Renewal Survey of the ship was completed in accordance with regulation 10 of the HCK, 2009.

The Interim International Certificate on Inventory of Hazardous Materials is to comply with the form established in Appendix 3 of the HKC, 2009, excluding the endorsements applicable to regulations 11.6, 11.7, 11.8, 11.9, as well as the endorsement of the additional survey. The Interim International Certificate on Inventory of Hazardous Materials is to be supplemented by Part I of the Inventory of Hazardous Materials. Additionally, the Certificate must be issued with the following remark: “The ship was satisfactorily inspected according to the requirements of Article 12 of the Regulation (EU) 1257/2013 on ship recycling.”.

The Full Term International Certificate on Inventory of Hazardous Materials is issued by the Administration and is valid until the expiry date of the Cargo Ship Safety Construction Certificate (Full Term) or International Load Line Certificate (Full Term), if applicable. For existing ships, Full-Term International Certificates on Inventory of Hazardous Materials, in most cases, will have a validity of less than five years due to their harmonization with other statutory certificates in accordance with paragraph 5 of regulation 10 of the HKC.

From June 26, 2025, all Statements of Compliance on Inventory of Hazardous Materials already issued by the Administration will be re-issued automatically as International Certificates on Inventory of Hazardous Materials under the Hong Kong Convention (HKC), with the same validity date of the Statement of Compliance previously issued. The issuance of this certificate will not require an additional survey/inspection as long as the IHM has been maintained and updated as required by the Convention. Statement of Compliance on IHM already issued by the Administration will continue to remain valid until the expiration date or until June 26, 2025, whichever is first.

The Administration requires ships calling EU ports to satisfactorily complete an initial survey prior to any voyage to an EU Port.

Endorsement due to an Additional survey

Endorsements according to Regulation 10 to the Full-Term International Certificate on Inventory of Hazardous Materials shall be carried out by Recognised Organisation (RO) surveyors nominated for this purpose at the completion of the corresponding survey on board the ship and on the printed version.

The information of the responsible surveyor, RO, place, date and other information required to be inserted on the endorsement spaces shall be communicated by Recognised Organisation (RO) no later than 30 days after conducting the survey by sending an e-mail to SEGUMAR Office (srr-ihm@segumar.com) or the nearest International SEGUMAR Office, in order to update this information on the system and on the electronic Full-term Certificates under the HKC.

The Full-Term International Certificate on Inventory of Hazardous Materials will be updated by the Administration at the earliest opportunity.

The Administration shall be informed at the earliest opportunity if endorsements according to Regulation 10 are carried out by a different RO (RO other than the one that issued the existing interim International Certificate on Inventory of Hazardous Materials) at the ship-owner or ship-operator's request due to transfer of Statutory certifications.

Issuance of Conditional Certificate:

Refer to special authorisation in Deficiencies, MMC-156 (see Conditional Certificates) and MMC-324.

Ready for Recycling Certificate

(MMC-386)

Prior to the ship being taken out of service and before any ship recycling activity, Recognised Organisation (RO) is to verify:

1. That the IHM Parts I, II and III have been developed according to Resolution MEPC.379(80);

2. That the Ship Recycling Plan developed by the Ship Recycling Facility(ies) is in compliance with Regulation 9 of the Hong Kong Convention;

3. That the Ship Recycling Facility where the ship is to be recycled holds a valid authorization according to Regulation 16 of the Hong Kong Convention.

The Interim International Ready for Recycling Certificate issued by Recognised Organisation (RO) is to be valid for a period of fifteen (15) days. The Full-Term International Ready for Recycling Certificate shall be onboard before commencing the last voyage that intends to reach the port of the ship recycling facility(ies).

ISM Code

Authorisations and instructions

Specific Requirements

Maritime Cyber Risk Management

(MMC-354)

According to this Resolution MSC.428 (98), an approved Safety Management System (SMS) should take into account cyber risk management in accordance with the objectives and functional requirements of the International Safety Management (ISM) Code.

The Administration recommends:

1. to the all ship-owners and operators to take the necessary steps to safeguard shipping from current and emerging threats and vulnerabilities related to digitization, integration and automation of processes and systems in shipping to ensure that cyber risks are appropriately addressed in safety management systems no later than the first annual verification of the company's Document of Compliance (DOC) after 1 January 2021.

2. to the company’s current procedures for cyber risk management should be seen as complementary to existing security and safety risk management requirements contained in the International Safety Management Code (ISM) Code and the International Ship and Port Facility Security (ISPS) Code.

3. to all duly authorized Recognized Organizations duly authorized for the verification and certification of the ISM/ISPS Codes, to brings this information and support to ship-owners, operators and interested parties.

For further information, refer to MMC-354 in attached files.

Athens convention 2002

The Administration requests Recognised Organisation (RO) to verify the validity of the Athens Convention Certificate during ISM shipboard audits.

ISPS Code

Authorisations and Instructions

In below section:

- On-line platform E-Segumar refer to the following website: https://ecertificatespanama.amp.gob.pa

- Administration email contact: isps@amp.gob.pa

The Maritime Security Merchant Marine Circulars Index is available at: https://www.panamashipregistry.com/wp-content/uploads/2019/12/MARITIME-SECURITY-MMC-INDEX.pdf

Observation(s):

• Merchant Marine Circulars MUST be consulted as part of the audit preparation (files attached and through www.panamashipregistry.com. A special attention is to be paid to the MMC-359 “Guidance for the Implementation and Certification of the ISPS Code” and its Annex 1 “Guidance for various scenarios”.

• Refer also to circulars 123, 131, 133, 346 etc. related to the ISPS Code

• The RSO and the Company Operator should ensure to make all the necessary arrangements to complete the initial verification prior to the expiration of the interim ISSC.

• Specific requirements are related in the bottom of the table (according with the meetings hold between Recognised Organisation (RO) and Panama Authorities - ISPS department - on 26/06/06 and 01/06/07-MoM file attached)

• In both cases, the Interim International Ship Security Certificate and Short Term certificate must be identified with the correct name in order to apply for the International Ship Security Certificate (ISSC FULL). A specific template of Short Term ISSC is available in ASMS2 and has to be used.

• Definitive ISSC issued only by the Authority.

  Further RENEWAL audit, Recognised Organisation (RO) must endorse the existing ISSC Full Term according to the ISPS Code Part A/19.3.4

  And for few other reasons (Change of vessel name, Change of physical address of the operator company, Change of name of the operator company, Change of tonnage, Change of type of vessel, Change of Company IMO Number) a SPECIFIC short term certificate available in ASMS2 shall be issued valid for one (1) month (SHORT TERM shall be specified in the title SHORT TERM INTERNATIONAL SHIP SECURITY CERTIFICATE)

Restrictions of the RSO (MMC-359, §4.5)

Recognised Organisation (RO) should not by any circumstance:

• Issue a consecutive interim ISSC

• Issue a short term certificate after completed the initial verification (*), except in case described in paragraph 4.8.3 and 4.10.2 of MMC-359.

• Issue the Full Term ISSC

• Set the applicable security level

(*) a SOC without any expiry date may be issued (specific template available in ASMS2). Segumar authorization is no more requested (Administration email dated 30 June 2020).

Specific Requirements

Other Information

Suspension, withdrawal, invalidation of certificate

When an interim ISSC is suspended or withdrawn by Recognised Organisation (RO), Recognised Organisation (RO) must inform the Administration at isps@amp.gob.pa and indicate the reasons why the certificate was invalidated.

For the invalidation of the Full Term ISSC, Recognised Organisation (RO) must send the notification of invalidation to the Administration at isps@amp.gob.pa, in order they to proceed on cancelling the Full Term ISSC in their system.

ISSC revalidation for reflagging

(MMC-359 §4.18)

When the vessel is cancelled from the Panamanian Registry and immediately reflag again, the company operator must request the reissue the Full Term ISSC again through the E-Segumar platform, selecting the option ISSC revalidation for Reflagging.

Procedure to postpone ISPS verification audit

(MMC-359 §4.7.2.2)

If for a special circumstance the ISPS verification cannot be completed within the established validity of the interim certificate as indicated in the ISPS Code Part A/19.1.1, the operator company, owners, Recognised Organisation (RO) or legal representatives must apply prior to the expiration of the interim ISSC through the online platform E-Segumar website, selecting the ISPS authorization option and shall submit the following documents:

• A statement issued by Recognised Organisation (RO) indicating the reason for not performing the verification and stating the exact date and place where the ISPS Verification will take place.

• Interim ISSC.

• Document of Compliance Certificate

• A valid Conformance Test Report (CTR).

Audit report

• The crew list shall be signed / stamped by the ship representative and electronically attached to the report (also marked with the ship personnel who had been interviewed).

• The report of ISPS audits must clear specify the language of audit and language used in the manuals (specified separetely) in the related items of the check list.

• More details are expected in the audit reports (a “comment” shall be created in each of those items of the report check list), as: examination of records, detailed description of interview with crew members, examination of restricted areas and security points, verification of ISPS measures for each security level, any possible observations and possible required action, recommendations, conclusion etc.

• If the RSO found mayor non-conformity on board during the ISPS verification and compromises the security of the vessel, cargo or the crew it should be documented and reported to the CSO and to the Maritime Ship Security Department at isps@amp.gob.pa

Voluntary ISPS Certification

(Administration email dated 08/10/2019)

In case of Voluntary ISPS certification, the vessel shall comply with the regulation 19.4.1 part A.

After an Interim verification, Recognised Organisation (RO) may issue a interim ISSC valid for 6 months. During this period the initial verification shall be completed in order to the Administration to issue the FULL TERM ISSC, according to the MMC-205.

Ship out of service more than 6 months

If the ship is out of service for more than six months, an interim verification is required. Refer to MMC-359 and Annex 1.

Maritime training institute and courses

Untitled

MLC, 2006

DMLC II

Inspection & certification

MLC Inspections

(Administration email dated 10/09/2018)

If the inspections are not carried out in the corresponding period, especially the intermediate, the maritime labour certificate is invalidated and has to be notified immediately to mlc@segumar.com.

Renewal Inspections

Through their email dated 16/07/2018, the Administration reminds the following:

• If the renewal inspection has been completed within three months before the expiry of the existing maritime labour certificate, the new maritime labour certificate shall be valid from the date of completion of the renewal inspection for a period not exceeding five years from the date of expiry of the existing certificate according to the standard a 5.1.3.3 of the MLC.

• If the renewal inspection is completed more than three months before the expiry date of the existing maritime labour certificate, the new maritime labour certificate shall be valid for a period not exceeding five years starting from the date of completion of the renewal inspection according to the standard a5.1.3.4 of the MLC.

Extension of MLC certificate:

According with MMC-269, §9.6, Recognised Organisation (RO) may extend the validity of the Maritime Labour Certificate for a period not exceeding five months after the expiry date of the existing certificate, provided that the renewal inspection has been carried out according to the Standard A5.1.3.4 of the MLC (prior to the expiring of a Maritime Labour Certificate) and the certificate shall be endorsed as extended (Extension after renewal inspection).

Ships under 500GT

(Administration email dated 14/09/2018, MMC-269 §5.2)

Vessels with a gross tonnage from 200 GT to 499 GT engaged in international voyages or voyages between ports, may voluntarily request the Maritime Labour Certificate, for which compliance with all national regulations shall be required.

Case by case authorization from the Administration is not required.

In this case, they have to comply with the requirements of the MLC (5.1.3 / A5.1.3), interim inspection, initial, intermediate and renewal inspection.

Specific requirements

General

See the attached files “Recognised Organisation (RO) Authorization”, MMC Circulars and Executive Decree No. 86 dated February of 2013 in attached files (see extract below).

Exemptions

(Article 154 of Executive Decree No. 86)

The Administration shall authorize exemptions and only with regards to special circumstances, as long as each of the following conditions is fulfilled:

1. The exemption is expressly authorized by this Executive Decree No. 86.

2. The exemption is reasonable, taking into account the size of the ship and the number of persons aboard.

3. The exemption can be clearly justified and supported by valid reasons.

4. The exemption is granted subject to the safety and health of Seafarers being protected.

MMC-227 - Maritime Labour Convention, 2006 (MLC, 2006)

9. The MLC, 2006 applies to all ships, irrespective of tonnage, whether publicly or privately owned, which are ordinarily engaged in commercial activity.

10. All ships to which the MLC, 2006 applies of 500 gross tons or over, engaged in international voyages or operating from a port, or between ports, in another country must be certified for compliance with 14 areas of the MLC, 2006 which are subject to mandatory inspection.

11. All ships to which the MLC, 2006 applies, but which are not required to be certified (under 500 gross tons, not engaged in international voyages, or not operating from a port, or between ports, in another country), shall still be subject to full inspection against the same requirements as for certified ships.

12. Any other ship registered under the Republic of Panama, to which the MLC 2006 does not apply, may request voluntary certification subject to submission of a completed DMLC Part II and the satisfactory completion of all inspection requirements necessary for certification.

MMC-251 - Mobile Offshore Drilling Units & Mobile Offshore Units - High Speed Craft

1. The purpose of this Circular is to inform users of the Panamanian Registry that this Administration has decided that the certification required by Regulation 5.1.3 and Standard A5.1.3 regarding to Maritime Labour Certificate and Declaration of Maritime Labour Compliance of the Maritime Labour Convention, 2006 shall not apply to Platforms or MODU (Mobile Offshore Drilling Units and MOUS), since their main service involves operations of drilling, exploration or exploitation of resources beneath the seabed.

2. Shipowners or operators may request voluntarily their units certification through a Recognized Organization authorized for the issuance of the Maritime Labour Certificate, however, the requirements of the MLC applies to seafarers or personnel covered by STCW with respect the living and working conditions on board, including the two new guaranties required by the Convention (Reference MMC 336), which will be verified by Port State Control Authorities and Flag inspectors even though the Maritime Labour Certificate is not placed on board.

3. Personnel under the following conditions shall be excluded and not considered as seafarers, according to what is established on Resolution VII regarding information on occupational groups:

1. the duration of the stay on board,

2. the frequency of periods of work spent on board,

3. the location of the person’s place of work, and

4. the purpose of the person’s work on board.

4. The platforms or MODU (Mobile Offshore Drilling Units) are subject to safety annual inspections (ASI), which shall be performed by the Flag surveyors.

5. The vessels classified as "High Speed Craft" will be exempted from the application of the MLC, taking into account Resolution MSC. 36 (63) adopted by the International Code of Safety for high-speed craft (HSC Code) and its complement IMO Resolutions and Chapter X on Safety measures for high-speed craft, due to the service they provide, ship characteristics are different from vessels subject to International Codes, operational limits, do not maintain accommodations and recreational facilities on board, and the personnel are not covered by the STCW amended.

Provisions on the Medical Certificate

Refer to MMC-261 in attached files.

MMC-262 - Employment agreements

(MMC-262 Rev Nov. 2020, in attached file “CMM - 262 - MLC, 2006 - UPDATE - NOV. 2020.pdf”)

3. Salary and type of currency must be stated on the employment agreement and it shall only be set by unit of time, at periods no greater than one (1) month.

4. The prior-notice period shall be as follows:

1. Shipowners may consider the working relationship as terminated in advance and indefinitely, by notifying in writing to the seafarer with a minimum of fifteen (15) days in advance, paying the salary for the rendered service, proportional vacations, repatriation and indemnification stated by national law. The prior-notice period starts from the first day following the notification of the anticipated termination of the working relationship and whenever the shipowner notifies fifteen days in advance, the sum corresponding to the prior-notice shall be paid.

   The last voyage as well as its port of arrival shall be taken into account when meeting and enforcing the prior-notice period given to seafarers.

2. Seafarers may consider the working relationship as terminated in advance and indefinitely, by notifying in writing to the shipowner with fifteen (15) days in advance. Seafarers shall take into account

5. Overtime hours shall be paid with an extra fee of twenty five percent (25%) of the basic salary per hour. This charge applies also to the overtime hours of the consolidated wage and those exceeding the corresponding to the consolidated wage.

6. The regular working day shall consist of a maximum of eight (8) daily with a weekly resting as well as the resting days corresponding to the official holidays, notwithstanding the more favorable regulations established by the collective conventions.

7. The official holidays for seafarers shall be regulated by the employment agreement or applicable collective conventions, however, the amount days shall not be less than four (4) paid days.

8. Seafarers have the right to annual paid vacations at a rate of 2.5 calendar days per month of employment, notwithstanding a more favorable provision in an applicable collective convention.

Seafarers employed for periods below to one year or in case of termination of the working relationship, shall have the right of vacations which shall be calculated through proration method, at a rate of 2.5 calendar days per each month of employment.

9. The minimum hours of rest shall not be less than:

(i) ten hours in any 24-hour period; and

(ii) 77 hours in any seven-day period.

10. The maximum duration of the uninterrupted service on board, at the end of which seafarers have the right of repatriation, shall be less than twelve (12) months.

12.The maximum duration of a definite seafarers employment agreement shall be no more than one (1) year, initially; nevertheless this agreement could be extended for an additional period of six (6) months, as far as both parties mutually agree.

The extension of the seafarer employment agreement shall be in writing, must be signed by both parties, the seafarer and the shipowner, and must be attached to the main contract.

The right of repatriation that the seafarer has, once the main contract has ended, shall be moved to the time in which the extension period of the contract ends.

2018 Amendments requirements

13. The seafarer employment agreement shall continue to have effect while a seafarer is held captive on or off the ship as a result of acts of piracy or armed robbery against ships, regardless of whether the date set for its expiry has passed or either party has given notice to suspend or terminate it.

14. When a seafarer is held captive on or off the ship as a result of acts of piracy or armed robbery against ships, wages and other entitlements under the seafarer employment agreement, relevant collective bargaining agreement or applicable national laws, including the remittance of any allotments as provided in the currently legislation, shall continue to be paid during the entire period of captivity and until the seafarer is released and duly repatriated, or, in case the seafarer dies while in captivity, until the date of death as determined in accordance with applicable national laws.

15. The entitlement to repatriation will not lapse while the seafarer is held captive on or off the ship as a result of acts of piracy or armed robbery against ships.

MMC-264 - On board Complaints Procedure

Every Panamanian flagged vessel shall provide seafarers with a copy of the On-Board Complaints procedure applicable, along with a copy of their employment agreement. The On-Board Complaints procedure shall include the competent authority contact information in the flag State and the seafarers’ country of residence, if different from the State, as well as the name of one or more persons on board the ship who can, on a confidential basis, provide seafarers with impartial advice on their complaints and also assistance regarding the procedure for the processing of complaints available on board the ship.

The process of complaints begins when seafarers first refer to the head of the department of the seafarer lodging the complaint or to the seafarer’s superior officer; the head of department or superior officer should then attempt to resolve the matter within prescribed time limits on board the ship, which shall not exceed five (5) days. 8. If the head of department or superior officer cannot resolve the complaint to the satisfaction of the seafarer, the latter may refer it to the master, who should handle the matter personally; seafarers should at all times have the right to be accompanied by another seafarer of their choice on board the ship concerned.

The vessel shall keep on board a record book for complaints, were all of these as well as the decisions made related to the same, should be recorded. Also a copy of this shall be provided to the seafarer; if a complaint cannot be resolved on board, the matter should be referred ashore to the shipowner, who will have a period of eight (8) days, to resolve the matter, in consultation with the concerned seafarer or any person they may appoint as their representative; and in all cases, Seafarers shall have the right to submit the complaint directly to the master and the Shipowner, as well as to the competent authorities, being understood as such the flag state inspectors, port state inspectors, representatives of the Competent Authority in a foreign country or directly to the offices of the General Directorate of Seafarers.

If within the period of eight (8) days, the complaint on board has not been resolved, then the period shall be extended for twenty two (22) more additional days, with the sole purpose to find a favorable solution, which shall be recorded on the registries of the ship and be available to the competent authorities.

Any kind of harassment against seafarers filing complaints is banned.

Seafarers may directly file their complaints by sending the Complaints Handling Form to the Maritime Labour Affairs Department at the following e-mail: labormar@amp.gob.pa.

Point of contact: labormar@amp.gob.pa; - Tel. (507) 501-5059/5060 Department of Maritime Labour Affairs.

MMC-265 - Occupational groups (DEFINITIONS)

That as per national regulations, the following persons or category of persons are not considered as seafarers:

1. Port pilots

2. Port workers

3. Ship surveyors

4. Superintendents

5. Workers subject to the special working regime of the Panama Canal Authority.

6. Technical staff operating offshore drilling platforms or MODU; except those individuals that because of their training and qualifications, are covered by the provisions of the 1978 STCW Convention, as amended.

7. Armed personnel

8. Scientists

9. Researchers

10. Divers

11. Cadets

12. Specialist off-shore technicians, and others whose work is not part of the routine operation of the ship

13. Any other person or category of persons as indicated by the Administration.

5. Also, national regulations defines a cadet as “An aspiring merchant marine officer, whose training program includes the improvement of academic and professional skills, as well as the formation of attitudes and behaviors under the observance and strict compliance of rules, regulations and existing orders”.

6. A shipowner “is any natural or legal person, owner of a ship or another organization, such as the manager, agent or bareboat charterer, who has assumed the responsibility for the operation of the ship from the owner and who, on assuming such responsibility, has agreed to take over the duties and responsibilities imposed on ship-owners in accordance with the Maritime Labour Convention 2006, as amended, (MLC, 2006, as amended) regardless of whether any other organization or persons fulfill certain of the duties or responsibilities on behalf of the ship-owner”.

8. In case of doubts about the requirements for the categories of personnel that are not considered seafarers, please contact your nearest Panamanian Merchant Marine Consulate, who follows the guidance provided by the corresponding Regional Seafarer Documentation Offices and the General Directorate of Seafarers.

MMC-268 - Minimum rest hours

2. The purpose of this Circular is to communicate users of the Panamanian Registry about the adopted standard regarding watchkeeping applicable for seafarers working onboard ships of Panamanian Flag, according to STCW´78 Convention, amended, the MLC 2006, as amended and the national regulations.

3. The limits of minimum hours of rest are applicable to all seafarers working onboard ships of Panamanian Flag, according to STCW´78 Convention, as amended, the MLC, 2006, amended and the national regulations.

4. The minimum number of hours of rest shall not be less than:

1. Ten (10) hours of rest for each twenty-four-hour period; or

2. Seventy-seven (77) hours for each seven (7)-day-period.

9. All ships shall be posted and maintained in a visible place, easily accessible and at the reach of the competent authority a chart describing the work organization onboard, featuring at least the following for each position:

1. The program of service at sea and at the port.

2. The minimum number of hours of rest.

3. Entries for each position or rank.

10. The onboard work organization chart shall be adjusted to every kind of ship and it will be prepared by the shipowner or the ship operator, according to the minimum data format adopted by the Administration and drafted in the worklanguage or languages of the ship and in English.

11. All ships have to keep the registries of the hours of rest of the seafarers that will serve as documentary evidence of the effective compliance with the minimum hours of rest corresponding to the seafarers, according with the minimum data format adopted by the Administration and drafted in the work language or languages and in English.

12. The seafarers shall keep a record of the daily hours of rest of their own time, which should be stamped and signed by the master or the person authorized by the master and by the seafarers.

For further information, refer to MMC-268 in attached files.

MMC-269 - Certification Process, MLC,2006

There is one DMLC Part I template for all ship categories under the Panama Ship Registry.

The shipowners shall request the DMLC, Part I prior to the MLC inspection (full inspection), as per Regulation 5.1.3 of the Maritime Labour Convention, 2006, as amended (MLC).

The Declaration of Maritime Labour Compliance Part I is obtained through the platform SEGUMAR 2.0.

If a ship has a DMLC Part I in force and suffer a change of name or gross tonnage (GT), the DMLC Part I needs to be reissued. If any other information about the shipowner, operator and/or management company (DOC) change, the DMLC Part I remains the same. In such cases the DMLC Part II and the Maritime Labour Certificate requires updating; therefore, the Recognized Organization should be informed to coordinate the necessary update.

Once the DMLC Part I is issued, the shipowner shall complete the Declaration of Maritime Labour Compliance Part II (DMLC-Part II), indicating the actions taken to ensure permanent compliance with the national requirements during the periods between surveys, as well as the measures proposed for guaranteeing continuous improvement of the aspects subject to survey.

Recognised Organisation (RO) shall endorse the Declaration of Maritime Labour Compliance Part II (DMLC-Part II), once the full initial and renewal inspection is satisfactorily completed according to the requirements of the MLC, 2006; and shall proceed to issue the Maritime Labour Certificate valid for five (5) years from the date of completion of the inspection on which this certificate is based, in accordance to the MLC, 2006, as amended.

If a change of RO takes place during the period of validity of the Interim Maritime Labour Certificate issued under Panama flag, the gaining RO shall re-issue the interim certificate not exceeding the validity of the interim Certificate issued by the previous RO.

If when the initial inspection required in Standard A5.1.3.1 of the MLC is completed and it is not possible for Recognised Organisation (RO) to immediately produce a new MLC certificate on board the ship, a Provisional MLC Certificate may be issued and placed on board. The validity of this Provisional Certificate should not exceed five (5) months which shall be counted from the date of completion of the initial inspection and included within the five-year period of validity of the Maritime Labour Certificate. This certificate must be identified as “Provisional Certificate”.

It is not be necessary to request an authorization to carry out the additional inspection or verification for the following cases:

a) Change of the ship’s name

b) Gross tonnage change

c) Change of name and/or physical address of the operating company (when is the same and not assuming new responsibility of the ship)

d) When the ISM annual verification is carried out.

MMC-271 - National legislation

The purpose of this circular is to inform users of the Panamanian registry about the national legislation regulating the provisions of the Maritime Labour Convention, MLC, 2006 (MLC, 2006).

The national legislation regulating the provisions of the Maritime Labour Convention is defined in Executive Decree No.86 dated February 2013.

MMC-274 - Occupational accidents, Injuries and Deseases

The purpose of this circular is to inform users of the Panamanian registry that in accordance to the established by the Maritime Labour Convention, 2006, Regulation 5.1.6 about maritime accidents, any serious marine casualty taking place on board Panamanian flagged vessels, resulting into injuries or loss of life, shall be investigated by the Marine Accident Investigation Department of the General Directorate of Merchant Marine.

MMC-275 - Regulation 3.2 – Food and Catering

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Shipowners shall ensure that seafarers hired as cooks on board a ship, are trained for that purpose and have the qualifications and competences required for such position, for which completion of the training course recognized by the Panama Maritime Authority is required and must cover practical cookery, food and personal hygiene, food storage, stock control, environmental protection and catering health and safety.

The Panama Maritime Authority will recognize the training courses in the follow situations:

1. When the training course certificate of ship´s cook has been issued by a maritime training center duly authorized by the Panama Maritime Authority.

2. When the training course certificate of ship´s cook has been issued by a Competent Administration who has ratified the MLC, 2006, as amended and the certificate expresses thoroughly that the course has been imparted according the Regulation 3.2, Standard A3.2, paragraph 4 of the Maritime Labour Convention, 2006, as amended (MLC, 2006, as amended).

3. When the training course certificate of ship´s cook has been issued by a Competent Administration who has ratified the ILO Certification of Ships´ Cooks Convention, 1946 (No. 69) and the certificate expresses thoroughly that the course has been imparted according the ILO Certification of Ships´ Cooks Convention, 1946 (No. 69).

On ships operating with a prescribed manning of less than ten (10) crew members, it may not be required to carry a fully qualified cook, however, anyone processing food in the galley shall be trained or instructed in areas including food and personal hygiene as well as handling and storage of food on board ship, in accordance with the Instructions for Handling, Storage and Preparation of Food, approved by the Panama Maritime Authority.

The Panama Maritime Authority, in circumstances of exceptional necessity, may issue a dispensation permitting a non-fully qualified cook to serve in a specified ship for a specified limited period, until the next convenient port of call or for a period not exceeding one month, provided that the person to whom the dispensation is issued is trained or instructed in areas including food and personal hygiene as well as handling and storage of food on board ship, applying the Instructions for Handling, Storage and Preparation of Food, and approved by the Panama Maritime Authority.

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MMC-276 - Guide for Shipowners

1- The purpose of this circular is to provide all our users with the documentation that they should have on board, concerning the Maritime Labour Convention, 2006 (MLC, 2006), and other complementary documents.

2- Mandatory

• . International Medical Guide for Ships.

• . Medical First Aid Guide for Use in Accidents Involving Dangerous Goods.

• . International Code of Signals, Medical Section.

• . Ambient Factors in the Workplace.

3- Complementary:

• Accident prevention on board ship at sea and in port.

• International health regulations.

• Handbook for inspection of ships and issuance of ship sanitation certificates.

Any question can be directed to the e-mail account: labormar@amp.gob.pa

MMC-278 - Certification of recruitment and placement agencies, Regulation 1.4

The purpose of this circular is to inform users of the Panamanian registry that to date, the Panama Maritime Authority has not authorized any Recognized Organization to issue certifications backing up the recruitment and placement of seafarers on behalf of the Republic of Panama in accordance to regulation 1.4 of the Maritime Labour Convention, 2006.

MMC-336 - MLC, 2006 Regulations 2.5 (Repatriation) & 4.2 (Liability)

Refer to attached file “MMC-336-December-2020.pdf” and see also extract from Statement MLC amendments MMC255.17 in the DMLC table 11:

Amendments to the Code implementing Regulation 2.5 – Repatriation of the MLC, 2006

1. Financial Security for cases of abandonment -Regulation 2.5- The amendments to the Code implementing Regulation 2.5 – Repatriation are intended to better address the specific problems faced in cases of abandonment of seafarers with expeditious and effective financial security system to assist seafarers in the event of their abandonment. The seafarer shall be deemed to have been abandoned where, in violation of the requirements of this Convention or the terms of the seafarers’ employment agreement, the ship owner: - fails to cover the cost of the seafarer’s repatriation; or - has left the seafarer without the necessary maintenance and support; or - has otherwise unilaterally severed their ties with the seafarer including failure to pay contractual wages for a period of at least two months.

1.1 The shipowner has to maintain a financial security (P&I Club or insurer) for cases of abandonment. The insurance policy must cover the necessary support for seafarers which shall include: adequate food, accommodation, drinking water supplies, essential fuel for survival on board the ship and necessary medical care.

1.2 The financial security (P&I Club or insurer) must provide that the crew members may assert their claims directly to insurer or crew management,

1.3. Is an obligation to ensure that all ships are covered by financial security (P&I Club or insurer) in accordance with the Convention as amended, from the date when the amendments enter into force.

Amendments to the Code implementing Regulation 4.2 – Shipowners’ liability of the MLC, 2006

2. Implementing -Regulation 4.2 - Shipowners’ liability of the MLC, 2006. The amendments to the Code require further providing financial security to assure compensation in the event of the death or long-term disability of seafarers due to an occupational injury, illness or hazard. The shipowners shall maintain an financial security (P&I Club or insurer) which compensate crew members or their survivors in case of disability or death of crew members due to occupational accidents or diseases, according to the Execu tive Decree No. 86 of the 2013 (whereby the maritime labour convention, 2006 is regulated), Article 172: “Shipowners must provide insurance coverage in order to guarantee the payment of an indemnity in the event of death or long-term disability of Seafarers, as a result of a work accident, illness or occupational risk”.

3. On board of the Panamanians Ships shall require a certificate or other documentary evidence of financial security (P&I Club or insurer). A copy shall be posted in a conspicuous place on board where it is available to the seafarers. Where more than one financial security (P&I Club or insurer) provides cover, the document provided by each provider shall be carried on board.

Declaration of Maritime Labour Compliance (DMLC).

4. The DMLC issued from January 18, 2017 will have to include the amendments in both Parts.

- Financial Security for Repatriation (Regulation 2.5- Abandonment) All vessels must be under the obligation to provide a financial security in order to ensure that Seafarers are duly repatriated. Executive Decree No. 86, February 22, 2013. Title III. Chapter Eight.

- Financial Security relating to shipowner´s Liability (Regulation 4.2) Shipowners must provide insurance coverage in order to guarantee the payment of an indemnity in the event of death or long-term disability of Seafarers, as a result of a work accident, illness or occupational risk. Executive Decree No. 86, February 22, 2013. Title Five. Chapter II.

Transitional measures relating to the entry into force of the amendments to the Maritime Labour Convention, 2006

5. The ILO Resolution adopted in April 2014, on the transitional measures relating to the entry into force of the amendments concerning financial security requirements in respect of abandonment of seafarers and for shipowners’ liability, states the following:

i. Requests Members to recognize the need for a transitional period to issue or renew Maritime Labour Certificates and the related declarations of maritime labour compliancein accordance with the requirements of the Convention as amended;

ii. Urges Members to ensure that the Maritime Labour Certificates and the declarations of maritime labour compliance are issued or renewed so as to comply with the requirements of the Convention as amended, on ships that fly their flag, no later than the date of the first renewal inspection following entry into force of the amendments;

6. From January 18, 2017 on board of all Panamanian Flag Vessels shall maintain on board both financial security (P&I Club or insurer) -Regulations 2.5 –Repatriation- and 4.2 -Shipowner´s Liability- which shall be verified during the first intermediate inspection carried out on or after January 18, 2017. The RO should include in the correspondent MLC check list the verification of the two (2) financial securities (P&I Club or insurer) and verified these requirements during the initial, intermediate and renewal inspections.

7. The shipowner is free to choose the P & I Club of his convenience as per the list posted in our Circular MMC 352, however, once the MLC amendments (A2.5.2 and A4.2.1), enter into force, the shipowner or operator is required to keep the policies or guarantees on board and at the disposal of the competent authority.

8. When a ship changes from a P & I Club or Insurer, the shipowner or operator must notify the General Directorate of the Merchant Marine by sending an email to the account mlc@segumar.com and must attach the new duly updated financial securities.

9. For purposes of the MLC the shipowner is not always the person indicated in the patent or registry of the vessel, DMLC Part II, maritime labour certificate, financial securities, DOC, others. According to the National Legislation of Panama, Executive Decree No. 86 on February 2013, whereby the maritime labour convention is regulated, Shipowner is any natural person or legal entity who owns a ship, or any other organization, as for example the manager, the agent or bearboat charterer, who for the purposes of exploiting the ship has undertaken the responsibilities that concern the owner or another entity or person, and who, upon doing it, has accepted to comply with all the duties and responsibilities that correspond to Shipowners by virtue of the Maritime Labour Convention, 2006 regardless of the organization or person who performs some of the duties or responsibilities on behalf of the Shipowner.

MMC-339 - Medicine Chest and Medical Equipment (file attached):

1. All Panamanian Flag ships shall carry a medicine chest and medical equipment that complies with the requirements in the current edition of the WHO ‘International Medical Guide for Ships’, and bearing in mind the number of persons on board and the nature and duration of the voyage.

3. The list assumes that on-board medical treatment is dispensed by an officer working under the responsibility of the master. Ships with a doctor on board may carry an expanded range of medicines and other medical equipment and supplies.

4. The list should include, for each item, such details as expiry date, storage conditions, and quantities remaining after purchase or use. A record of treatment given to any person on board, including the type and quantity of any medicines administered must be entered in the ship’s log.

5. The ship’s master is responsible for managing medical supplies kept on board, although he may delegate responsibility for their use and maintenance to a properly trained crew member. Nevertheless, however well-trained, crew members are not medically qualified. A doctor should always be consulted about serious illness or injury or when any doubt exists about the proper action to take in treating a patient. All Panamanian Flag ships carrying 100 or more persons and ordinarily engaged on international voyages of more than 3 days duration shall carry a qualified medical doctor.

6. The medicines and medical equipment shall be inspected in a period, not exceeding 12 months, by the designated medical officer on board, who shall ensure that the labeling, expiry dates and conditions of storage of all medicines and directions for their use are checked and all equipment functioning as required. Panamanian Flag State Annual Safety Inspections shall also be used to verify that medicine chests.

7. Drawers or medicine cabinets should be large enough to store medicines and equipment in an orderly manner so that they are easily identified and available for immediate use. This is particularly important for medicines and equipment used in emergencies: these should be kept separately in the most accessible place. Generally, items of the same type or category should be stored in a box, shelf or drawer, properly labelled. Controlled medicines must be kept apart in a locked compartment, preferably the master’s safe, in a room that is locked when unoccupied (see below, under Controlled drugs).

All medicines must be kept in good condition and protected against humidity and temperature extremes. When not otherwise specified, they should be stored at room temperature (15–25 °C). A refrigerator should be available nearby for storage of items that must be kept at 2–8 °C. This refrigerator should not be used for any other purpose and should be equipped with a lock.

8. An expiry date for a medicine corresponds to the average maximum shelf life for that medicine, given appropriate storage conditions. Medicines must be inspected regularly to make sure they have not reached or exceeded their expiry dates: those that have, should be replaced and then discharged properly. Advice should be provided to the port of the type of garbage (e.g expired medicines) to be discharged and its separation and the estimated amounts. The port may have special discharge requirements related garbage which may carry certain disease (i.e taken to a pharmacy to be destroyed) therefore Panama flag ships are encouraged to observe ports special requirements of discharge of expired medicines as garbage. Certain types of medical equipment also have expiry dates. Moreover, some countries impose fines on ships entering their territory with expired medicinal items on board.

9. All Panamanian Flag ships shall carry on board the current edition of the WHO publication ‘International Medical Guide for Ships’ and for those ships carrying dangerous cargoes, in addition shall carry the ‘Medical First Aid Guide’ and special equipment on board according to the International Maritime Dangerous Goods (IMDG) Code for use in accidents involving dangerous cargoes.

10. In addition, the master of the vessel is required to maintain a register of controlled drugs and this register must not be discarded before two years have elapsed after the date of the last entry.

11. Following the International Medical Guide for Ships, for the administration of oxygen the recommended appliance should be as follows:

12. Regarding the inspection of the oxygen cylinder, take note of the following: - The bottles shall be annually inspected. - The contents of the cylinders are to be checks and change as required manufacturers - The cylinders shall be hydrostatically tested every five years. - The hydraulic testing must be carry out by an accredited services agent or test facility. - Following the hydraulic test a thorough inspection and internal examination must be carry out prior to recharging. - The test certificates must be provided and retained on board for the inspection.

13. International medical guide for ships: including the ship's medicine chest, 3rd Ed. World Health Organization. http://www.who.int/iris/handle/10665/43814.

MMC-302 - Exemption certificate and dispensation letter (Reg 3.1)

(Refer to MMC-302 in attached files)

Referring to regulations of Law Decree No. 86 of 2013, on Title IV - Accommodation, Recreational Facilities, Food and Catering, Chapter I Accommodation and Recreational Facilities:

• whenever a ship does not comply with MLC, Title 3, Regulation 3.1, Standard A3.1, Part A in the MLC Code, it must apply for an exemption certificate, in accordance to the form and procedure established indicated in the link: https://panamashipregistry.com/forms-requirements/

• whenever a ship does not comply with MLC, Title 3, Guideline, Part B in the MLC Code, it must request a dispensation letter, by sending an e-mail to mlc@segumar.com explaining the reasons and attaching a copy of the vessel´s plan.

• In both cases should be send the patent or navigation statutory certificate, the maritime labour certificate (if applicable), and the two updated financial securities.

• If the vessel is under construction, the request must be made by the shipyard.

The exemption certificate and/or the dispensation letter, must be attached to the Declaration of Maritime Labour Compliance, and to the Maritime Labour Certificate, and must be available to the competent authorities.

The MLC regulates the accommodations and recreational facilities of the seafarers, does not regulates the accommodation and recreational facilities for passengers.

Vessels constructed before the entry into force the MLC not subject to the requirements of the Standard A3.1 regarding accommodation and recreational facilities, may apply for an exemption certificate in order to avoid inconveniences during the Annual Safety and Port State control inspections.

Amendments 2018 to MLC, 2006

(MMN 20/2020)

The Administration informs the entry into force on 26 December 2020 of the 2018 Amendments of MLC,2006 which concerns Seafarers’ employment agreements (see 2018 Amendments requirements), Wages and Entitlement.

The amendments do not modify the content of the Annual Safety Inspection form (ASI), regarding maritime labour inspection.

Recognised Organisation (RO) auditor shall review compliance with the amendments, at the time of carrying out the interim, initial, intermediate or renewal audits, as of the entry into force of the amendments.

For further information, refer to the attached file “MMN-20-2020 - DEC. 2020.pdf”

Use of recruitment and placement services

(Note No.100-01-117)

Taking into consideration the cases of abandonment that has increased with the Covid-19 Pandemic, the International Labour Organization calls for full respects of seafarer‘s rights, for this reason Administration requests, that at the time of carrying out the inspections (interim, initial, intermediate, renewal or additional audit) based on the provisions of the Maritime Labour Convention, 2006, as amended, according to the Appendix A5-I to take special attention to Point 5 of the Declaration of Maritime Labour Compliance, in regards use of recruitment and placement services, which must be authorized, regulated and certified.

For further information, refer to the attached file “Note 100-01-117-DGMM.pdf”.

Amendments 2022 to MLC, 2006

(MMN-06/2024)

The amendments do not modify the Declaration of Maritime Labour Compliance Part I and II.

Recognised Organisation (RO) shall review compliance with these amendments, at the time of carrying out the interim, initial, intermediate or renewal audits, as of its entry into force (23 December 2024).

Appendix — Agreement for the delegation of the survey and issuance of technical certificates service

Agreement

See the attached files

• “Agreement_RO_Panama_15062018_Spanish”.

• “Recognised Organisation (RO)-Resolution's English translation”

Appendix 1 to the Agreement

Applicable instruments and degree of authorization

See the attached file “Appendix1_RO_Panama_15062018”.

Additional authorization dated 12 March 2014 is in the attached file “ResolutionNo106-OR-08-DGMM” regarding:

1. Pleasure Yachts Safety Certificate

2. High Speed Craft Safety Certificate

3. Fishing Vessel Safety Certificate for vessels over 24 meters in length

Additional authorization dated December 2016 is in the attached file “MMC-341 - 18-06-2019” regarding issuance of Polar Ship Certificate.

Appendix 2 to the Agreement

Reporting to the Administration

See the attached file “Appendix2_RO_Panama_15062018”.

Appendix — Guidelines for the certification of crew boats

Untitled

See the attached file “MMC-167”.

Appendix — Guidelines for the maintenance and inspection of fire-protection systems and appliances

Untitled

See the attached file “MMC-281-JULY-2022-v-01-1[1]”.

Appendix — Merchant Marine Circulars

Untitled

Merchant Marine Circulars are displayed in the website:

https://www.panamashipregistry.com/segumar/merchant-marine-circulars/

Appendix — Application forms

Untitled

Appendix — Specific Certificates: National and bilingual International certificates

List of National certificates

- Interim Cargo Ship Safety Certificate (for vessels less than 500 GT)

- Interim Cargo Ship Safety Radiotelephony Certificate & Record of Equipment of radio facilities

- MARPOL 73/78: Exemption Certificates (Form A, Form B, Form B Reg.28)

- ILO 92/133: Crew Accommodation Certificate

- Statement of Compliance for Pleasure Vessels

- Pleasure Yacht Safety Certificate

- Fishing Vessel Safety Certificate

- MOU Certificates (1979, 1989, 2009)

- International Certificate on Inventory of Hazardous Materials (Interim)

- International Ready for Recycling Certificate (Interim)

- Declaration of Compliance of the Occasional Survey

- ISPS Statement of Compliance

- Short Term ISPS Certificate

- Conditional Maritime Labour Certificate

- Provisional Maritime Labour Certificate

- Record of Approved Crew Accommodation details for Fishing Vessels - ILO Convention No. 126

- Record of Approved Cargo Ship Safety Details (vessels under 500GT)