ORGANIZATION AND RESPONSIBILITIES IN THE DESIGN ASSESSMENT DEPARTMENT (DA)

MISSIONS AND ORGANIZATION

Distribution of Missions

The missions of the Design Assessment Department (DA) are those defined in the related procedure.

They are generally distributed as follows:

  • Review, approval, technical studies: relevant Section considering the subject matter

  • Regulatory studies: Designated representatives according to development program

  • Particular activities: Designated activity managers

  • Supervision of Local Plan Approval Offices (LPO): Relevant Section Heads based on subject matter.

Softwares and IT Tools development mostly concern calculation Softwares necessary to the performance of DA activities and performance indicator management tools. (Headquarters and LPO)

Organization

DA

The organizational chart of the Technical Department is updated separately.

The organization of Sections is detailed in PNC documents of the x00 series.

The Sections of DA are:

  • DA HULL (the related procedure)

  • DA MACH (the related procedure)

  • DA ELEC (the related procedure)

  • DA SAFE (the related procedure)

  • DA NAV (the related procedure)

  • DA R&P (the related procedure)

  • DA MMC (the related procedure)

  • DA CYBER (the related procedure)

  • DA PMO (the related procedure)

The Sections are complemented and supported by a Technical Sponsoring Team and a Technical Knowledge Manager.

In case of absence of the Design Assessment Dpt. Director, his/her role is ensured (notably for urgencies) by the Section Head designated as necessary by the Design Assessment Dpt. Director prior to his/her leave.

Furthermore, coordination of certain projects (e.g. Premium Project) and/or studies may be entrusted to a Project Manager; his/her role consists of:

  • Leading a project team

  • Ensuring proper project execution, particularly regarding compliance with review deadlines for documents specific to the matter

  • Reporting to the Department Head on any difficulties encountered

  • Conducting internal and external project reviews

  • Being the focal point of contact for the client

Reference is made in particular to the PMO section procedure (the related procedure).

RESPONSIBILITIES AND SIGNATURES

Responsibilities

Section Heads assume overall the responsibilities defined in section 2.4.4 of the related procedure for their Section.

They are responsible for monitoring Quality documents and records related to their Section as follows:

  • PNC/TNC xxxx documents

  • Activity Monitoring and LPO audits for their specificity

  • Delegation levels (assigned as described in the local plan approval office procedure)

  • Training needs

  • Review of study contracts

  • Complaints, anomalies, and corrective actions concerning them

The following falls under the responsibility of the Department Head or a delegated person:

  • PNC/TNC xxx documents

  • The Department's training plan

Signature Delegations

They are detailed in SIGNATURE DELEGATIONS

Appendix — SIGNATURE DELEGATIONS

Signature Delegations

Document typeHead of Section / Team Leader / Technical Manager (3)
Validation of drawings and documents (VPM)Authorized
LettersAuthorized (1)
Fax - emailAuthorized (4)
Technical Notes / Studies-Analysis ReportsAuthorized (1)
AttestationsAuthorized(1)
Type Approval Certificates or equivalentNon-Authorized (2)
Notice and mission expensesVisa, to be validated by the Head of Department
Invoices / Credit NotesVisa, to be validated by the Head of Department
Services sub-contractingAuthorized with the agreement of the Head of Department
Contracts, offers and reviews (if less than 50 k€)Authorized

(1) Double signature: Section Head + Author (if different)

(2) Special procedure

(3) The Section Head may delegate to a designated deputy in case of absence.

(4) Important emails are reviewed by a supervisor before sending.

  • They concern major damage or repair

  • They are likely to have commercial implications

  • They reach a significant financial amount (50 k€ or more)