New system of Classification and Certification Planned Inspection Items: CONDITIONS OF Class, statutory Recommendations and CLASS and statutory Observations
New system of classification and certification; new Certificate of Classification
The main principles
The main principles of the new certification system are:
Introduction of a 2 pages, simple and easy to read, Certificate of Classification
No more hand-written endorsements on the Class Certificate, except for crediting annual and intermediate surveys on second page of the Class Certificate
No more Annexes (except for list of products for chemical/FLS/Product tankers)
No more visas
Endorsements are made electronically
Introduction of the Planned Inspection Items, consisting in either conditions of class, statutory recommendations or class and statutory Observations, together with associated Verification Schemes.
Introduction of the ”Survey Statement” which is a summary of the surveys carried out, and which is left on-board by the Surveyor.
Improved ship status containing information previously available in the Annexes, including also CS/PMS lists.
Hull and machinery survey schemes are indicated on the Certificate of Classification.
Definitions
Planned Inspection items (« PII »)
Planned inspection items include Conditions of class, statutory Recommendations and other planned inspection items which are class and statutory Observations.
Conditions of Class (class “CoC”)
Refer to Recognised Organisation (RO) Rules Pt A, Ch 2, Sec 2, [2.1.5].
Items falling under the above Recognised Organisation (RO) definition of a condition of class are items as defined in Items normally subject to a CONDITION OF class, to be dealt with through a survey by attending Recognised Organisation (RO) Surveyor (occasional survey) or upon evidence that requirements have been completed, to the satisfaction of the Society, by its limit date.
Otherwise, ship’s Class may normally be suspended. Refer to the related procedure, Section 1, para. 1.1.2 for cases of non-automatic class suspension.
Class Observations (class “OBS”)
Other PIIs, not falling under the above definition of a condition of class, but still affecting the class, are categorised as class Observations.
These are items to be dealt with by ship’s crew, within the ship’s maintenance system and under the authority of the competent person (Captain, Chief Engineer) assigned by the Owner.
Such items do not require the issuance of a REC.
Statutory Recommendations and Observations (statutory “REC” and “OBS”)
Similarly and subject to any specific Flag Administration requirements, statutory findings are categorised as statutory Recommendations or statutory Observations, depending on their seriousness.
(refer also to Statutory Recommendations and Observations (based on IACS Rec.98 “Duties of SURVEYORS UNDER STATUTORY CONVENTIONS AND CODES”) herebelow).
Items normally subject to a CONDITION OF class
Items subject to a prompt and thorough repair but of a localised/isolated nature
Recognised Organisation (RO) Rules Part A, Ch 2, Sec 2, [2.10] will include, from 1st July 2012, provisions that, where a damage found on structure, which is normally to be promptly and thoroughly repaired, is however isolated and of a localised nature which does not affect the ship's structural integrity, consideration may be given by the surveyor to allow an appropriate temporary repair to restore watertight or weathertight integrity and impose a condition of class.
Example: A very minor hole in a cross-deck strip of a bulk carrier can be considered of isolated and localised nature which does not affect the ship's structural integrity.
Instead of carrying immediately a permanent repair, a small temporary doubler on the cross-deck strip may be acceptable as a temporary repair together with the issuance of a suitable condition of class for permanent repair at a later date.
IMO statutory detainable deficiencies which are covered by classification rules, where adequate repair facilities are not available in the first port of survey
The following items, as listed in List of items (non-exhaustive), are normally to be repaired immediately.
For locations where adequate repair facilities are not available, consideration may be given to allow the ship to proceed directly to a repair facility. This may require discharging the cargo and/or temporary repairs for the intended voyage.
In such a case, a condition of class is issued with a limit date for the voyage and the ship’s class is maintained. A short term certificate is normally issued in connection with the statutory recommendation and subject to any specific Flag Administration requirements.
List of items (non-exhaustive)
Failure of proper operation of propulsion and other essential machinery, as well as electrical installations.
excess amount of oily-water mixture in bilges, insulation of piping, including exhaust pipes in engine room contaminated by oil, and improper operation of bilge pumping arrangements.
Failure of proper operation of emergency generator, lighting, batteries, and switches.
Failure of proper operation of the main and auxiliary steering gear.
Absence, non-compliance or substantial deterioration to the extent that it cannot comply with its intended use of fire detection system, fire alarms, fire-fighting equipment, fixed fire-extinguishing installations, ventilation valves, fire dampers, and quick-closing devices.
Absence, substantial deterioration or failure of proper operation of the cargo deck area fire protection on tankers.
Absence of non-sparking exhaust ventilation for cargo pump rooms.
Failure of the proper operation of inert gas system.
Missing or damaged high pressure safety devices.
Electrical installations not intrinsically safe or not corresponding to the code requirements.
Sources of ignition in hazardous locations.
Insufficient heat protection for sensitive products.
Missing closing devices for accommodation or service spaces.
Bulkhead not gas tight.
Defective airlocks.
Missing or defective quick closing valves.
Missing or defective safety valves.
Ventilators in cargo area not operable.
Pressure alarms for cargo tanks not operable.
Gas detection plant and/or toxic gas detection plant defective.
Significant areas of damage or corrosion, or pitting of plating and associated stiffening in decks and hull affecting strength to take local loads, unless properly authorized temporary repairs for a voyage to a port for permanent repairs have been carried out.
A recognized case of insufficient stability.
Absence, substantial deterioration, or defective closing devices, hatch closing arrangements, and watertight/weathertight doors.
The above list is indicative and, in case of doubt, the Surveyor is to refer to its SSQM which in turn may ask guidance to the MOC and MO.
Other Items
With reference to the related survey procedure, section 7 some cases of loss of anchor/chain require the issuance of a class CoC.
With reference to the related survey procedure, para. 4.2.7.1 some damages affecting installations covered by an additional class notation may require the issuance of a class CoC.
Statutory Recommendations and Observations (based on IACS Rec.98 “Duties of SURVEYORS UNDER STATUTORY CONVENTIONS AND CODES”)
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Refer also to Survey, certification and reporting.
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The provisions of the statutory conventions and codes define in general terms the role of Surveyors of recognized organizations in the performance of surveys and their duties toward Flag Administrations and Port Authorities. The same provisions define, again in general terms, the system of liaisons between the Flag Administrations or Port Authorities and the recognized organizations.
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In line with the requirements of the statutory codes and conventions, Classification Societies, individually or in groups, have entered into agreements with several Flag Administrations. These agreements cover the application of the duties of surveyors in the performance of surveys and their duties toward Flag Administrations and take preference over any other guidelines for such surveys.
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These provisions do not apply to the ISM and ISPS Codes.
Definitions
"Permanent/full term certificate" or "certificate"
A "Permanent/full term certificate" or "certificate" is a certificate issued upon satisfactory completion of an initial or renewal survey. A permanent/full term certificate is valid until the next periodical/renewal survey is due. A permanent/full term certificate may also be issued or re-issued when all deficiencies which led to the issuance of a conditional certificate are corrected.
"Interim certificate"
An "Interim certificate" is a certificate which may be issued by the attending surveyor upon satisfactory completion of a survey in order to permit the ship to trade while the permanent/full term certificate is prepared. An interim certificate is usually valid for five months from the date of issuance.
"Conditional certificate"
"Conditional certificate" (Some Administrations require that these certificates be called and annotated "Short Term certificates") or a "conditionally issued certificate" is a certificate that is issued by the attending surveyor when statutory REC exist which cannot be corrected in the port of survey. A conditional certificate is valid only for a period long enough to permit the ship to proceed to the port where the correction will be made.
Statutory OBS
A statutory OBS is an observed situation which does not prevent the ship from proceeding to sea as it is not considered to pose a danger to the ship, the environment or persons on board within the timeframe given for its rectification.
"detainable deficiency"
A "detainable deficiency" is an identified deficiency which is considered to endanger the people onboard, the stability or integrity of the vessel, the cargo or is likely to cause pollution. Refer to List of Detainable Deficiencies for guidance on detainable deficiencies related to various statutory certificates.
Types of survey
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The scope and specified intervals of any statutory survey (e.g. initial, annual, intermediate, periodical, renewal, etc.) are defined by each appropriate statutory convention or code and are further outlined in the IMO guidelines for statutory surveys given in the most updated version of IMO Res. A.1053(27) "Survey Guidelines under the Harmonized System of Survey and Certification", as amended.
Notification of Flag Administration
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Whether to notify Administrations of findings and issuance of certificates, and the means and timeliness of this notification, should be in accordance with the Society's agreement with the Administration.
Issuance of certificates
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If detainable deficiencies are identified at the time of any survey (i.e. initial, annual, intermediate, periodical, renewal, port state control, or other non periodical survey), and they are not permanently repaired or rectified in the port of survey, or temporarily compensated either as agreed between the Society and the Flag administration in their agreement or on a case-by-case basis, no certificate should be issued or endorsed except in cases Untitled and Untitled below.
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If detainable deficiencies are identified at the time of an initial or renewal survey, and they cannot be permanently repaired or permanently rectified in the port of survey:
A conditional or short term certificate should be issued to allow the vessel to proceed safely to a port, and after temporary measures have been taken as needed, where the permanent repairs are to be made.
The certificate should be identified by the wording "Conditional" or "Short term" printed under the name of the certificate.
Statutory REC should be noted on or attached to the Conditional or short term Certificate.
Flag Administration should be contacted as per agreement between the individual Society and the Flag Administration
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If the Owner satisfactorily rectifies the deficiencies the "conditional" or "short term" certificate should be withdrawn and a "permanent/full term" certificate issued. The Society may also issue an "Interim" certificate in this case if that is their practice.
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If detainable deficiencies are identified at the time of an annual, intermediate, periodical, port state control survey or other non periodical survey and they cannot be permanently repaired or permanently rectified in the port of survey:
The existing “permanent/full term” certificate should not be endorsed.
The existing “permanent/full term” certificate should be withdrawn.
A conditional or short term certificate should be issued, after temporary measures which allow the ship to proceed safely are taken.
The certificate should be identified by the wording “Conditional” or “Short term” printed under the name of the certificate.
Statutory REC should be noted on or attached to the Conditional Certificate.
Flag Administration should be contacted as per agreement between the individual Society and the Flag Administration
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If the Owner satisfactorily rectifies the deficiencies, and rectification is verified by the attending surveyor, the "Conditional" or "Short Term" certificate should be withdrawn and a new "Permanent/Full Term" certificate is to be re-issued.
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In case of minor statutory findings not rectified at time of the survey:
if the finding also relates to class (this includes minor deficiencies related to structural, mechanical and/or electrical requirements of the classification society recognized by the flag Administration e.g., SOLAS II-1/3-1; refer also to para. 6 here below), a Class OBS may be issued. A statutory OBS may also be issued depending on specific Flag Requirements.
if the finding is limited only to statutory certificates, a statutory OBS may be issued.
If deemed necessary by the attending surveyor, a combination of findings of a less serious nature may also result in the withdrawal of the permanent/full term statutory certificate and its replacement with a conditional or short term certificate subject to the concurrence by the Flag Administration to the extent required by the agreement with the society.
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The final decision on the severity of the finding should be left to the professional judgment of the surveyor.
List of Detainable Deficiencies
To assist the surveyor, the following list, grouped under relevant conventions and codes, indicates those deficiencies which may be considered of such a serious nature as to be categorized as detainable deficiencies. This list is not considered exhaustive but is intended to give examples of relevant items.
These deficiencies require temporary measures to be taken as needed prior to endorsing a statutory REC.
General
Absence of valid certificates
SOLAS Convention
Failure of proper operation of propulsion and other essential machinery, as well as electrical installations.
excess amount of oily-water mixture in bilges, insulation of piping, including exhaust pipes in engine room contaminated by oil, and improper operation of bilge pumping arrangements.
Failure of proper operation of emergency generator, lighting, batteries, and switches.
Failure of proper operation of the main and auxiliary steering gear.
Absence, insufficient capacity or serious deterioration of personal life-saving appliances, survival craft, and launching arrangements.
Absence, non-compliance or substantial deterioration to the extent that it cannot comply with its intended use of fire detection system, fire alarms, fire-fighting equipment, fixed fire-extinguishing installations, ventilation valves, fire dampers, and quick-closing devices.
Absence, substantial deterioration or failure of proper operation of the cargo deck area fire protection on tankers.
Absence, non-compliance, or serious deterioration of lights, shapes, or sound signals.
Absence or failure of the proper operation of the radio equipment for distress and safety communication.
Absence or failure of the proper operation of navigation equipment, taking the relevant provisions regulation V/12(o) of SOLAS 1974, as amended, into account.
Absence of corrected navigational charts, and/or all other relevant nautical publications necessary for the intended voyage, taking into account that electronic charts may be used as a substitute for the charts.
Absence of non-sparking exhaust ventilation for cargo pump rooms.
Failure of the proper operation of inert gas system.
Chemical Codes
Missing or damaged high pressure safety devices.
Electrical installations not intrinsically safe or not corresponding to the code requirements.
Sources of ignition in hazardous locations.
Insufficient heat protection for sensitive products.
Gas Codes
Missing closing devices for accommodation or service spaces.
Bulkhead not gas tight.
Defective airlocks.
Missing or defective quick closing valves.
Missing or defective safety valves.
Electrical installations not intrinsically safe or not corresponding to the code requirements.
Ventilators in cargo area not operable.
Pressure alarms for cargo tanks not operable.
Gas detection plant and/or toxic gas detection plant defective.
Load Line Convention
Significant areas of damage or corrosion, or pitting of plating and associated stiffening in decks and hull affecting fitness to proceed or strength to take local loads, unless properly authorized temporary repairs for a voyage to a port for permanent repairs have been carried out.
The absence of sufficient stability information ,in an approved form
Absence, substantial deterioration, or defective closing devices, hatch closing arrangements, and watertight/weathertight doors.
Overloading.
Absence of, or impossibility to read, draught marks and / or Load Line marks.
MARPOL 73/78, Annex I
Absence, serious deterioration, or failure of proper operation of the oily-water filtering equipment, the oil discharge monitoring and control system, or the 15 ppm alarm arrangements.
Remaining capacity of slop and/or sludge tank insufficient for the intended voyage.
Oil record book not available.
Unauthorized discharge bypass fitted.
Failure to meet the requirements of Reg. 20.4 or alternative requirements specified in regulation Reg. 20.7.
MARPOL 73/78, Annex II
Absence of approved P&A Manual.
No cargo record book available.
Unauthorized discharge bypass fitted.
MARPOL 73/78, Annex IV
A sewage treatment plant is not of an approved type in accordance with the standards and test methods developed by an Organization.
Systems fitted to comminute and disinfect sewage are not of an approved type.
Holding tank capacity not approved by the Administration insufficient for the intended voyage.
A pipeline for the discharge of sewage to a reception facility, provided with a standard shore connection is not fitted.
MARPOL 73/78/97, Annex VI
A marine diesel engine, with a power output of more than 130 kW, which is installed on board a ship constructed on or after 1 January 2000, or a marine diesel engine having undergone a major conversion on or after 1 January 2000, which doesn’t comply with the NOx Technical Code or that does not comply with the relevant NOx emission limit
A marine diesel engine, with a power output of more than 5000 kW and a per cylinder displacement at or above 90 liters, which is installed onboard a ship constructed on or after 1 January 1990 but prior to 1 January 2000, and an Approved Method for that engine has been certified by an Administration and was commercially available, for which an Approved Method is not installed after the first renewal survey specified in MARPOL Annex VI Reg. 13 Par 7.2
Depending on the method used for demonstrating SOx compliance, the sulphur content of any fuel oil being used onboard exceeds 4.5% m/m prior to 1 January 2012, 3.5% m/m on and after 1 January 2012 and 0.5% m/m on and after 1 January 2020, taking into account provisions of MARPOL Annex VI Reg.18 Par.2
Non-compliance with the relevant requirements while operating within an Emission Control Area for SOx
An incinerator installed onboard the ship on or after 1 January 2000 does not comply with requirements contained in Appendix IV to the Annex, or the standard specifications for shipboard incinerators developed by IMO
BWM Convention
Absence of an approved or updated Ballast Water Management Plan (BWMP)
Lack of a valid International Ballast Water Management Certificate (IBWMC)
Ballast Water Record Book (BWRB) not available
Absence, serious deterioration or failure of proper operation of equipment required under the BWMP
Indication that the ship or its equipment does not correspond substantially with the particulars of the IBWMC and BWMP, or Ballast Water Management System (BWMS) not approved by the Administration or Recognized Organization (RO)
The designated officers or crew are not familiar with essential ballast water management procedures including the operation of BWMS and all associated BWMS equipment
No ballast water management procedures have been implemented on board
No designated officer has been nominated
The ship has not complied with the BWMP for management and treatment of ballast water
BWMS malfunctioning not reported to Port Authorities, Flag Administration, or RO
Result of non-compliance by sampling
Ballast water has been discharged other than in accordance with the regulations of the BWM Convention (regulation A-2)
Vessel failed to meet exemption conditions or engaged in unauthorized use of exemptions.
Verification scheme
Type of scheme
For each PII, the attending Surveyor shall define a limit date and the scheme for verification of the item.Two verification schemes are possible:
Verification scheme (1):
It consists in the issuance of an Inspection/test/report by Owner’s authorized person and confirmation of action taken through www.veristar.com by the indicated due date. This confirmation is done by the shipowner.
Documentary evidence is to be kept on board.
A Verification/confirmation is carried out by Recognised Organisation (RO) Surveyor during next attendance onboard after the indicated due date for Owner’s action. This is done through an occasional survey, to be selected in addition to the other survey(s) which have been requested by the Owner.
Verification scheme (2):
It consists in a Survey by Recognised Organisation (RO) Surveyor by due date, or, in specific cases and under certain conditions, an administrative clearance by the MOC (refer to Administrative JOBS for administrative handling).
Application
A Condition of Class or Statutory REC is normally subject to Verification Scheme (2) (it may however be subject to Verification Scheme 1 in specific cases, such as confirmation of availability of documentation on-board).
It shall be emphasized that the Verification Scheme (1) does not apply to Conditions of Class identified in Items normally subject to a CONDITION OF class.
A Class or Statutory OBS is subject to Verification Scheme (1).
A PII subject to Verification Scheme (1) remains listed in the ship status until it is confirmed by the Recognised Organisation (RO) Surveyor.
Conditions OF CLASS relating to statutory items
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Reference is made to the related survey procedure for each Flag, for possible requirements with respect to statutory recommendations and issuance of short term certificate, and with respect to defects and damages to the hull structure, essential machinery and electrical systems of ships when the deficiencies concerned can also be considered as statutory deficiencies under the SOLAS and/or Load Line Conventions.
Some Flags accept that, in case of minor findings not rectified at time of the survey, related both to Class and Statutory Certificates and which are of nature that does not require immediate permanent repair, the matter may be dealt with in connection with the Certificate of Classification, without necessarily issuing a short term/conditional statutory certificate, provided the Administration is duly informed about the case.(refer to Untitled)
Handling of CONDITIONS OF CLASS
Conditions of class are to be imposed for the following:
repairs and/or renewals related to damages that affect classification (as examples: groundings, structural damages, machinery damages, wastage over the allowable limits)
Supplementary survey requirements
temporary repairs.
Refer also to the related survey procedure section 4 for conditions of class issued in connection with damages.
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For repairs not completed at the time of survey, a condition of class is to be endorsed. In order to provide adequate information to the Surveyor attending for survey of the repairs, the condition of class is to be sufficiently detailed with identification of items to be repaired. For identification of extensive repairs, reference may be given to the survey report.
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Conditions of class may require imposing limitations related to navigation and operation that are deemed necessary for continued operation under classification.
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Conditions of class are to be given in writing with a time limit for completion to the Owner's representative/ship's master and are to be clearly stated on the class survey status.
A condition of class must clearly define the part to be repaired and the relevant deadline (day, month, year). Indications such as "at owner's convenience" or the similar is prohibited. All conditions of class issued must bear a deadline. The condition of class is only cancelled when it has been permanently dealt with.
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Owners will be notified of these dates and that the ship's class may be suspended following the decision of the Society, if the item is not dealt with or postponed by the due date. (Ref: Recognised Organisation (RO) Rules Part A, Ch 2, Sec 3, the related procedure and Annex 3 to the related procedure)
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The condition of class shall be dealt with in compliance with the Rules, Procedures and Instructions.
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When the attending Surveyor does not understand the condition of class or disagrees with it, for clarification, he shall contact the Surveyor author of the condition of class. If this Surveyor cannot be contacted or if the disagreement cannot be solved, the attending Surveyor shall liaise with the Marine Operational Centre in charge of the ship.
When the disagreement has been settled and it is recognised that an endorsed condition of class is inappropriate, the attending Surveyor then deletes it but shall document the deletion in the survey report. The Surveyor author of the condition of class shall be kept informed of the process.
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Cancellation of conditions of class are to be supported by a survey report giving details of all associated repairs and/or renewals, or of the supplemental surveys carried out. Repairs carried out are to be reported with identification of:
Compartment and location
Structural member
Repair method
Repair extent
NDT/Tests.
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Partially dealt with conditions of class are to be supported by a survey report giving details of repairs and/or renewals, or of that part of the supplemental surveys carried out and those parts remaining outstanding. In such a case, the existing condition of class is to be cancelled and a new condition of class with parts remaining outstanding is to be issued.
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Postponement of conditions of class in the case of surveys after damage:Refer also to the related survey procedure, section 4.It may happen that, due to circumstances beyond his control, the owner is unable to have the conditions of class dealt with (delivery time of spares, dry-dock not free, etc.).
Postponement can be granted under condition defined in Annex 3 to the related procedure.
The Surveyor should consider the same points as mentioned in section 4 of the related survey procedure and re-examine the damage and temporary repairs, if any, to see if there has been any changes before giving any postponement.
Handling of observations subject to verification scheme 2
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Observations subject to verification scheme 2 are closed/dealt with as per the requirements of Untitled, Untitled,Untitled and Untitled.
Handling of PIIs subject to Ver.Scheme 1; Upgrading into a CONDITION OF CLASS
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The action proposed by the owner is to be first reviewed by the Surveyor before accepting it. For instance, he should ensure that action is consistent with the observation and permits effectively to deal with it within the due date. If it is agreed, owner will have to implement it within the defined dead line. If not, another proposal is to be made by the owner until acceptance.
The Surveyor verifies and confirms all PIIs subject to Verification Scheme 1, for which an action has been taken and its date have been declared by the Owner in VeriSTARInfo, during next attendance on-board and based on the applicable reports and records made available on-board by the Owner.
If the Surveyor is satisfied with Owner's action and supporting documentation, then he confirms and clears the PII. If not satisfied, then the PII is normally to be upgraded to a REC subject to Verification Scheme 2, with Recognised Organisation (RO)'s Surveyor attendance by limit date for clearance of the said REC.
The Surveyor is also to verify and confirm a PII subject to Verification Scheme 1 during the survey, when it has not been declared in VeriSTARInfo by the Owner with an action date, by its limit date, (i.e when it becomes overdue). If action has duly been taken by the Owner, despite not declared in VeriStarInfo, then the Surveyor verifies it and, if found satisfactory, confirms/clears the PII. If no action has been taken by the Owner and it is not possible for the Recognised Organisation (RO) Surveyor to verify/confirm the PII immediately, then it is normally to be upgraded to a REC subject to Verification Scheme 2, with Recognised Organisation (RO)'s Surveyor attendance by limit date for clearance of the said REC.
A list of PIIs which are overdue or becoming overdue within 45 days is sent monthly to the CD for the above purpose.
The CD decides, as found necessary, to contact and meet the Owner, in case of overdue PIIs, so that corrective actions may be taken by the Owner before the next Recognised Organisation (RO) attendance on-board. For instance, he can propose to MOC to upgrade them as conditions of class.
Transfer of Class
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For transfer of class between IACS Societies, the requirements of the IACS PRs 1A and 1B apply, i.e information on class REC is to be given by Recognised Organisation (RO) to the Gaining Society, as shown on "class/statutory status" in Neptune.
The same applies for transfer of class towards a non-IACS Society.
Issuance of Class Attestation
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A class attestation may still be issued upon Owner's request, in case of overdue OBS.
In case of ship's sale, the list of all OBS (i.e due and overdue) is attached to the class attestation as an annex, which is to be duly referenced in the cover page of the Class Attestation. The Owner shall be informed, as found necessary, that such a list of OBS will be annexed to the Class Attestation.
Administrative JOBS
Definition of administrative jobs
The administrative jobs are those handled offline through review of a document/reports and pictures provided by the clients within the Master Declaration (available in attached document to this procedure) including the supporting documents and photographs.
Only MOC Surveyors are authorized to perform administrative jobs or to delegate them to qualified NS Surveyors.
Upon eligibility verification, following requests are to be assigned by the MOC Surveyors:
PII issuance, upgrade, clearance & postponement (Rec. and Obs.) (* see note)
Postponement of a survey (as per the related procedure) (* see note)
CSM & PMS items postponement (as per the related procedure)
Issuance of certificates (* see note)
Endorsement, cancellation of memos.
Pure administrative jobs related to the issuance of certificate, memos and PIIs are performed by MOC Surveyor through Neptune.
Other administrative jobs related to the postponement of surveys and PIIs are performed by MOC Surveyor through Neptune.
Such cases include, as an example, confirmation of availability of approved manuals on board.
The above may also apply, on a case by case basis, for postponement of CS/PMS machinery items, subject to satisfactory evidence submitted by the Owner, such as extract of C/E's logbook, report of visual examination and test report from C/E.
It may also be used, on a case by case basis, for the issuance or cancellation of memoranda.
As other examples, upon MOC review, issuance of certificates may also be carried out through administrative jobs in the following cases:
issuance of definitive certificates (NC, CAC, change of flag)
re-issuance of interim certificates
re-issuance of certificates due to mistakes or loss of certificates
specific flag agreement.
* NOTE: in case the administrative job is statutory related, then the flag Administration agreement shall be obtained by the MOC on a case-by-case basis and attached to the report. Refer also to possible the related survey procedure requirements which are prevailing.
Workflow
Like for a normal job, the workflow should include:
Analysis of Owner’s request by MOC
Appraisal of technical documents provided by the Owner justifying the intervention requested by MOC
Assignment of the job to MOC surveyor
Intervention in Neptune or ASMS2
Issuance of the “Report of Intervention” or ASMS2 report.
Technical justification and reporting
In case of an administrative job, a report of intervention is to be issued through Neptune when performed by MOC Surveyor. This report describes the tasks carried out administratively and the corresponding technical justification (signed Master Statement, pictures, videos, records...). All evidences should be kept in the electronic files.
Example of reporting for some cases:
- CS item postponement: it should be reported that MOC receives the information from the Owner that required spare parts are not yet available onboard and a confirmation from the C/E that the equipment works properly.
- Clearance of CoC concerning presence onboard of a document: it should be reported that MOC receives evidences that subject document has been placed onboard.
- Endorsement of a memoranda resulting on a design review further to retroactive regulation: it should be reported that subject drawings have been reviewed by LPO and that the ship has been found compliant with.
Issuance of the survey statement
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A survey statement is left on-board after each survey by the Surveyor, containing the following information:
Certificates issued or extended
Surveys carried out or postponed
REC and OBS issued, dealt with or postponed
CS or PMS items credited or postponed
Memoranda issued or cancelled.
See model of Survey Statement in attached file "SurveyStatementModel.doc", in case of hand-written issuance.
Memoranda
Notes or Memoranda
Notes or Memoranda are information of a permanent character such as :
limited speed range for main engine,
deformation in side plating considered acceptable by the Surveyor and to be re-examined at the next renewal Survey,
acceptable wear margins in case of conversion, draught increase,
table of speed relative to the sea state, for high speed craft and light ships (built according to HSC Rules)
indication of compliance of retroactive measures for bulk carriers required to comply with these measures, including maximum loading density, reinforcements, etc.
the maximum and minimum draughts fore and aft and the minimum engine output corresponding to the additional Class notation for navigation in ice (in case of a ship assigned with one of the following additional Class notations for navigation in ice : ICE CLASS IA SUPER, ICE CLASS IA, ICE CLASS IB, ICE CLASS IC)
Example of notes/memoranda
Example of notes/memoranda text related to equipment and which may be issued at the newbuilding stage:
Equipment waived (ref: Recognised Organisation (RO) Rules Pt B, Ch 10, Sec 4, [2.1.1])
(which may be issued, as an example, for a manned barge)
Equipment EN xxxxx accepted (ref: Recognised Organisation (RO) Rules Pt B, Ch 10, Sec 4, [2.1.1])
(which may be issued in case of reduction of the Equipment number)
Equipment not required for classification purposes (ref: Recognised Organisation (RO) Rules Pt E, Ch 19, "non-propelled units")
(which may be issued for unmanned non-propelled units, based on an Owner's statement confirming that the unit is unmanned)
Case of existing yachts:
Existing yachts assigned with the service notation "yacht" or "charter yacht" according to the previous Rule Note NR 381 keept their current service notation latest until next class renewal survey. At the next class renewal survey (or before it, at the Owner's request), the service notation is replaced by the corresponding service notation as per Rule Note NR 500.
Such existing ships, not classed in accordance with NR 500 (applicable from 1st October 2006), but classed in accordance with NR 381, are therefore not assigned with any navigation notation.The following notes/memoranda is consequently issued for such ships:
Ship not assigned with a navigation notation (ref: Recognised Organisation (RO) Rule Note NR 381, Part I, 1-34)
Pre-SOLAS 74 passenger ships:
For those ships which are subject to compliance with the provisions of SOLAS 1974, Chapter II-2 (i.e Passenger ships with keel laid before 25 May 1980) and for which Recognised Organisation (RO) has not issued the Passenger Ship Safety Certificate and is not carrying out the relevant surveys, the following memoranda is to be endorsed at the first opportunity after the 1st October 2010:
The compliance with the Statutory Regulations in force in relation with the Passenger Ship Safety Certificate/PSSC, as well as the corresponding Statutory surveys and the issuance of the PSSC, are taken care by the ...... Administration.
Mergeable annual surveys
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The class annual survey for hull is mergeable as follows:
Survey code ASHS ("Annual Survey of Hull Structure"), representing the scope of structural surveys only (internal surveys of ballast tanks and cargo holds/tanks) of the class hull annual survey.
Survey code ASH ("Annual survey of hull"), representing the scope of survey of the external parts of the hull, its equipment, openings and closing arrangements.
ASHS is mergeable and can be carried out in more than one attendance within the 6 month window of the annual survey .
ASH remains non-mergeable and must be carried out in one attendance, within the 6-month window of the annual survey.
Annual survey of hull will be considered as completed when both ASH and ASHS are completed.
For the class renewal survey, the scope of the survey code SSH includes the scope of the structural surveys (internal surveys of ballast tanks and cargo holds/tanks). It includes, in addition, a general examination (ASHR) representing the scope of survey of the external parts of the hull, its equipment, openings and closing arrangements..
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Automatic class suspension for the class annual survey:
The ship's class is automatically suspended in case any of the survey codes ASH (hull, external) or ASHS (hull, structural) or ASM (machinery) or ASB (boiler) is not credited within the annual survey time window.
Endorsements of class and statutory annual surveys
The class annual survey shall be endorsed on the second page of the Certificate of Classification when all parts/requirements of the class annual survey (Hull, Structure, Machinery...), applicable to the ship, have been completed.
The annual surveys for Load Line and Safety Construction shall only be endorsed on the respective certificates when the class annual survey has been completed.
Other statutory certificates are endorsed upon completion of the respective annual statutory surveys.