Organisation, responsibilities and authorities of Department Equipment and materials certification (emc)

Mission

Main missions of the departement

The Department Equipment and Materials Certification (EMC) is in charge of :

• the monitoring of operations of Marine and Offshore related to certification of materials, equipment and production facilities in accordance with Classification Rules, EU Directive 2014/90/EU on marine equipment (MED), UK Regulations on marine equipment, Statutory Rules and proprietary specifications,

• the functional support to the RO operational Country offices (Qualification and training of surveyors, procedures and instructions),

• the coordination and support to RO Country offices for the development of services related to materials and equipment manufacturers or other initiatives undertaken to develop RO activity,

• type approval of piping equipment, Marpol equipment, type approval of life-saving appliances and miscellaneous equipment as appropriate,

• the supervision and the functional support to the process of Type Approval certification of materials and equipment,

• the coordination of the specialised internal auditing system of RO operational Country offices,

• the adequacy of RO production tools (VPM and digital applications for RO) in relation with Digital Solutions & Transformation team,

• the participation to the development of the Classification Rules concerning certification of equipment, materials and welding, as coordinated by DT-DV for PMB and LSA MPA-Units and, as appropriate, in support to DT-DA Hull, DT-DA Mach, DT-DA Elec, DT-DA Safe, DT-DR.

Organisation and JOB DEscribtion

Organisation chart

The generic organisation chart is given in the attached documents.

The organisation chart containing the names of the appointed persons is given in a separate document stored in the electronic storage place of the department.�

Head of department

The head of department is in charge of:

• the organisation of the department, the budget, the training and recruitment plan,

• the correct functioning of the department for its mission and its budget,

• the definition, coordination and support to key strategic initiatives in order to develop RO activity

• the role of “HO Manager᾿ in the VPM Modules for RO activities and decides who is delegated for this role,

• the definition of the participation of department staff to external groups (IACS, MED, IMO, ISO...),

• the definition of the procedures and instructions needed for the RO activities,

• the definition of the qualification system for the RO activities,

• the definition of actions and objectives to monitor the RO activities,

• the monitoring tasks for the RO operations (mission shared with General Section 2 and General Section 3),

• the definition of the internal auditing system for RO activities,

• the participation to the definition and identification of RO production tool needs for the RO activities,

• the follow-up of complaints escalated to HO level for RO activities, and is assisted for these tasks by the section staff as detailed in 2.3, 2.4, 2.5, 2.6 and 2.7.

Administrative support

The Administrative support is in charge of the administrative work related to the department activity:�

• incoming and outgoing documents recording, dispatching or archiving,

• assistance to department staff for travel procedures

• assistance for human resources related matters in liaison with HR M&O

• follow-up of annual training plan,

• internal or external invoicing, as applicable,

• needs for office supplies and ordering

• other support tasks as defined or agreed by the head of department.

General Section 1: EMC Quality & Rules Development

The section staff is in charge of:

• the functional support for matters related to equipment construction survey,

• the maintenance of Rule Notes NR320, NR266, NR544 and NR562 with support from the Technical and Development departments,

• the coordination of needs to create and update Rules related to certification of materials and equipment with support of Technical and Development departments,

• the coordination of the creation and updates of EMC procedures and instructions,

• the provision of the functional support to the countries for matters related to EMC procedures and instructions,

• the participation in the monitoring tasks of the RO operations and their analysis, as defined with the Head of department,

• The participation in training sessions with support of competent persons from EMC, the Technical and/or Digital Solutions departments,

• the performance and the coordination of internal audits and vertical contract audits of RO operational Country offices in coordination with EMC Director,

• the assistance to EMC during external audits,

• other tasks as defined or agreed by the head of department.

• HSSE coordination within EMC department.

General Section 2: MED/UK/EU MR Operations management, Production Tools specifications and support to RO activity development

The section staff is in charge of:

• the functionnal support for matters related to MED requirement, UK requirement on marine equipment (UK technical manager) and conformity assessment process ,

• the functionnal support for matters related to EU RO Mutual Recognition requirement on classed equipment and conformity assessment process,

• the coordination of activities related to MarED group and French maritime authority as agreed with the Head of department,

• the support to RO Country offices for the development of new services or other intitiatives undertaken in order to develop RO activity as defined and in coordination with the Head of department

• The maintenance of production tools such as Veristar Project Management and Veristar Equipment,

• the assistance in the definition of the book of specifications for the development of RO production tools (VPM and Digital applications) in relation with Digital Solutions & Transformation team (mission achieved with the support of General Section 3),

• the validation of developments done by the department in charge of the RO production tools and maintenance,

• the preparation of the corresponding training materials on RO production tools and participate in its rolling-out worldwide,

• the monitoring tasks for the RO operations defined with the Head of department (mission shared with Head of department and General Section 3).

General Section 3: Operations LSA & PMB MPA-Units and MPA-Units Operations monitoring (TAC Activity Coordination)

The section staff is in charge of:

• the management of the LSA & PMB MPA-Units heads of section to ensure optimized work planification and operational efficiency,

• the technical investigations related to the certification of new products and systems, the operationnal implementation in coordination with the head of sections within LSA & PMB MPA-Units,

• the coordination, the monitoring and the functional support to the process of Type Approval certification of materials and equipment as appropriate (interface with other MPA-Units),

• the internal auditing of RO operational Country offices as defined in coordination with the Head of department,

• the assistance and participation to the definition of the book of specifications for the development of RO production tools (VPM ) (in coordination with General Section 2),

• the monitoring tasks for the RO operations defined with the Head of department (mission shared with Head of department and General Section 2).

General Section 4: EMC Qualification Scheme & Training Manager

The section staff is in charge of:

• Assist EMC Director in the selection and the appointment of RO managers,

• The validation of RO surveyors and auditors and MPA-Units staff qualifications,

• the oversight of the functioning of the RO personnel qualification scheme,

• Identify training needs for the RO managers, RO surveyors, RO auditors and MPA surveyors, and to external stakeholders,

• Contribute to the preparation and upgrade of training materials and case studies,

• Participate to training sessions with support of competent persons from EMC, the Technical and/or Digital Solutions departments,

• Support EMC in the creation and updates of procedures and instructions and participate in the analysis of existing processes to improve them,

• Provide the functional support to the countries for matters related to equipment & materials inspection and company recognition audits,

• Participate to the monitoring tasks of the RO operations and their analysis, as defined with the Head of department,

• Perform internal audits and vertical contract audits of RO operational Country offices in coordination with EMC Director,

• Assist EMC during external audits,

• Participate to meetings with clients organized at HO or in regions.

Technical Section: Life-Saving Appliances

The head of section is in charge of:

• the correct functioning of the section for the technical scope of type approval and certification of life-saving appliances (IMO LSA Code related products),

• the quality of the technical work done by the section, and the definition of training needs for the staff

• the coordination, planification and supervision of the work done by the section,

• the role “MPA Approval manager᾿ in the VPM-MPA module for the technical scope of the section and decides who is delegated for this role in agreement with the head of department

• the role as technical staff, as needed,

• other tasks as defined or agreed by the head of department.

The technical staff in the section is in charge of:

• the review of technical documentation for jobs assigned to them in the role of “MPA Approval surveyor᾿ in the VPM-MPA tool.

• the assistance to the network (RO, LPO, survey at yard, ships in service) in their technical scope,

• the participation to external groups as decided by the department management

• other tasks as defined or agreed by the head of section.

Technical Section: Piping, Marpol and Ballast water equipment

The head of section is in charge of:

• the correct functioning of the section for the technical scope of type approval and certification of piping, machinery and cargo equipment (typically valves, couplings, expansion joints, flexible hoses, relief valves, safety valves, heat exchangers), MARPOL equipment (typically oily water separators, incinerators), Ballast Water Treatment Systems, and miscellaneous equipment,

• the quality of the technical work done by the section, and the definition of training needs for the staff

• the coordination, planification and supervision of the work done by the section,

• the role “MPA Approval manager᾿ in the VPM-MPA module for the technical scope of the section and decides who is delegated for this role in agreement with the head of department

• The corresponding regulatory watch

• the role as technical staff, as needed,

• other tasks as defined or agreed by the head of department.

The technical staff in the section is in charge of:

• the review of technical documentation for jobs assigned to them in the role of “MPA Approval surveyor᾿ in the VPM-MPA tool,

• the assistance to the network (RO, LPO, survey at yard, ships in service) in their technical scope,

• the participation to external groups as decided by the department management

• other tasks as defined or agreed by the head of section.

Responsibilities

Responsibilities

X : in charge O : involved S: substitute

GS: General Section

TS: Technical Section

Policy for signature

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Note 1 :Manager to be consulted where complaint or legal claim is involved or judged as probable.

LIST OF DOCUMENTS FOR DO-EMC INTERNAL USE

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The list of documents for DO-EMC internal use is established and revised with the approval of the Head of department. The list is stored in the electronic storage place of the department.�