Annex E – MSCHOA Vessel Movement Registration Form
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Statutory Documents - IMO Publications and Documents - Circulars - Maritime Safety Committee - MSC.1/Circular.1339 – Piracy and Armed Robbery Against Ships in Waters off the Coast of Somalia – (14 September 2011)Best Management Practices for Protection against Somalia Based Piracy - Annex 2 - Annex E – MSCHOA Vessel Movement Registration Form

Annex E – MSCHOA Vessel Movement Registration Form

 The form ‘Register a Vessel’s Movements’ is reproduced below from the MSCHOA website. The following is to be noted:

  • The MSCHOA website should always be consulted to ensure that the most up to date version of the form is being used.
  • Registration is required within the area bounded by 78°E, 10°S, 23°N and Suez.
  • The form may be completed online by ship operators, (or Masters where vessels have internet access), but note that registration with the MSCHOA website is required before the form can be completed.
  • MSCHOA will also accept faxed forms, and forms by email. Again ship operators should ensure that they and/or their vessels are in receipt of the latest version of the form.
  • All fields with an asterisk (*) are obligatory.

Table 11 Vessel's Details

Ship Name * Flag State *
IMO Number * MMSI Number *
Call Sign * Ship’s Master
Primary E-Mail * Secondary E-Mail
Ship contact number * Ship contact E-Mail *
Owner name Operator name
Operator address Operator telephone
Operator E-Mail DPA name
DPA telephone DPA E-Mail

Table 12 Movement Details

Entry Point to High Risk Area * (78°E/10°S/23°N/Suez/Port) Entry Date/Time to High Risk Area *
(DD/MM/YYYY) (HH) (MM)
Exit Point from High Risk Area * (78°E/10°S/23°N/Suez/Port) Entry Date/Time to High Risk Area *
(DD/MM/YYYY) (HH) (MM)
Do you intend to transit the IRTC?  
ETA to IRTC (times are in UTC/ Zulu time) * (Tick box if applicable)
Direction * (East/West)  
Do you intend to join a group transit? Do you intend to join a National Convoy?
  Which National Convoy are you joining? * (Chinese, Indian, Japanese, Korean, Russian, Turkish)
Crew numbers and nationalities Draught
Freeboard of lowest accessible deck in Metres(M) * Planned Transit Speed *
Vessels Maximum Speed * Cargo (Crude Oil/Clean Oil/Arms/ Chemicals/ Gas/Passengers/Bulk Cargo/ Containers/Fishing/Ballast/ Others … Please Specify)
  Hazardous cargo
Next Port of Call Last Port of Call

 Note: a. Items in italics only appear upon selection of prior options

  • b. Items in square brackets are options in a drop-down list

Table 13 Movement Details

AIS to be left on through GOA? AIS to be left on through HOA?
Anti-piracy measures in place?  
Crew Briefing Extra Lookouts
Fire Hoses Rigged Fire Pump Ready
Barbed/Razor Wire Locked Doors
External Communication Plan Outboard Ladders Stowed
Citadel Dummies Posted
Night Vision Optics Manned Engine Room
CCTV Crew Drills Completed
Unarmed Security Team onboard Armed Security Team onboard
Helicopter winch area? Doctor onboard?
Helicopter landing area? Weapons held onboard?
Additional Measures Any other information which may assist counter-piracy?

Note Items in italics appear when the ‘Anti-piracy measure in place’ option is selected.

Parent topic: Annex 2
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