Generic assessment and preparatory measures
3.4 It is recommended that coastal States endeavour
to establish procedures consistent with these Guidelines by which
to receive and act on requests for assistance with a view to authorizing,
where appropriate, the use of a suitable place of refuge.
3.5 The maritime authorities (and, where necessary,
the port authorities) should, for each place of refuge, make an objective
analysis of the advantages and disadvantages of allowing a ship in
need of assistance to proceed to a place of refuge, taking into consideration
the analysis factors listed in paragraph 2 of Appendix 2.
3.6 The aforementioned analysis, which should
take the form of contingency plans, is to be in preparation for the
analysis provided for below when an incident occurs.
3.7 The maritime authorities, port authorities,
authorities responsible for shoreside safety and generally all governmental
authorities concerned should ensure that an appropriate system for
information-sharing exists and should establish communications and
alert procedures (identification of contact persons, telephone numbers,
etc.), as appropriate.
3.8 The aforementioned authorities should plan
the modalities for a joint assessment of the situation.