3.1 Reports may be sent by any modern means of
communication, including Inmarsat C, telephone, fax and e-mail, and
other available means as described in appendix 2.
3.2.1 The ship report shall be drafted in accordance
with the format shown in appendix
3. The information requested from ships is derived form the
Standard Reporting Format shown in paragraph 2 of the appendix to
IMO resolution A.851(20).
3.3.1 A full report from a ship should contain
the following information:
| A:
|
Ship identification (name, call sign, IMO number, MMSI
number or registration number)
|
| B:
|
Date/time group
|
| C:
|
Position
|
| E:
|
True course
|
| F:
|
Speed
|
| G:
|
Name of last port of call
|
| I:
|
Destination and expected time of arrival
|
| P:
|
Type(s) of oil cargo, and quantity, quality and density.
If these tankers are also carrying other hazardous material, the type,
quantity and IMO classification should be stated, as appropriate.
|
| Q:
|
Used in the event of defects or deficiencies which affect
normal navigation
|
| T:
|
Address for communication
of information concerning cargo
|
| W:
|
Number of persons on
board
|
| X:
|
Miscellaneous information
concerning ships:
- estimated quantity and characteristics
of liquid fuel
- navigational status (e.g., moving
under own propulsion, limited manoeuvrability, etc.)
|
3.3.2 Every reporting message must begin with
the word GALREP and include a two-letter prefix to enable identification, i.e., sailing plan "SP", final report "FR" or deviation report
"DR". Messages using these prefixes will be cost-free to ships.
3.3.3 The reports must be written in accordance
with the following table:
-
.1 Designators A, B, C, E, F, G, I, P, T, W and
X are compulsory for sailing plans;
-
.2 Designators A, B, C, E and F must be used for
final reports;
-
.3 Designators A, B, C, E, F and I must be used
for deviation reports; and
-
.4 Designator Q is included whenever a problem
arises in the reporting area, whether defects, damage, deficiencies
or circumstances that affect normal navigation in the reporting area.
3.4
Geographical position for submitting
reports
3.4.1 A ship must give a full report at the following
positions:
-
.1 on entering the reporting area;
-
.2 immediately after leaving a port or anchorage
located in the Galapagos PSSA (the co-ordinates of which are at appendix 4);
-
.3 when deviating from the route leading to the
port of destination or anchorage reported originally;
-
.4 when it is necessary to deviate from the planned
route owing to weather conditions, damaged equipment or a change in
navigational status; and
-
.5 on finally leaving the reporting area.
3.5.1 On entering the GALREP mandatory reporting
area, ships must send a message to notify the Santa Cruz Maritime
Rescue Sub-Centre via Puerto Ayora Radio or Baquerizo Moreno Radio.
The Maritime Rescue Sub-Centres and coastal radio stations to which
reports must be sent are shown in appendix
2.
3.5.2 If a ship is not able to send a message
to Puerto Ayora Radio, it must send one to Baquerizo Moreno Radio,
in accordance with the information given in appendix 2.