6 Documentation on board

  6.1.1 The owner shall obtain, supply and maintain on board the ship documentation as specified in 6.2 and 6.3, which shall be readily available for the surveyor. The condition evaluation report (executive hull summary report) referred to in 6.2 shall include a translation into English.

  6.1.2 The documentation shall be kept on board for the lifetime of the ship.

 6.1.3 For bulk carriers subject to SOLAS regulation II-1/3-10, the owner shall arrange the updating of the Ship Construction File (SCF) throughout the ship's life whenever a modification of the documentation included in the SCF has taken place. Documented procedures for updating the SCF shall be included within the Safety Management System.

 6.1.4 For bulk carriers with coatings of dedicated seawater ballast tanks and double-side skin spaces subject to PSPC standards (MSC.215(82)), the owner shall arrange the updating of the Coating Technical File (CTF) throughout the ship's life whenever a maintenance, repair, or recoating activity to these coatings has taken place. Documented procedures for updating the CTF shall be included within the Safety Management System.

  6.2.1 A survey report file shall be a part of the documentation on board consisting of:

• .1 reports of structural surveys (annex 6);

• .2 condition evaluation report (executive hull summary report) (annex 7); and

• .3 thickness measurement reports (annex 8A/annex 8B).

  6.2.2 The survey report file shall be available also in the owner's and the Administration's offices.

  6.3.1 The following additional documentation shall be available on board:

• .1 survey programme, as required under 5.1 until such time as the renewal survey or intermediate survey, as applicable, has been completed;

• .2 main structural plans of cargo holds and ballast tanks (for bulk carriers built under the IACS Common Structural Rules, these plans shall include for each structural element both the as-built and renewal thickness. Any thickness for voluntary addition shall also be clearly indicated on the plans. The midship section plan supplied on board the ship shall include the minimum allowable hull girder sectional properties for hold transverse section in all cargo holds);

• .3 previous repair history;

• .4 cargo and ballast history;

• .5 inspections by ship's personnel with reference to:

  • .1 structural deterioration in general;

  • .2 leakages in bulkheads and piping; and

  • .3 condition of corrosion prevention system, if any. Guidance for reporting is shown in annex 3; and

• .6 any other information that would help to identify critical structural areas and/or suspect areas requiring inspection.

  6.3.2 For bulk carriers subject to SOLAS regulation II-1/3-10, the Ship Construction File (SCF), limited to the items to be retained on board, shall be available on board.

  6.3.3 For bulk carriers with coatings of dedicated seawater ballast tanks and double-side skin spaces subject to PSPC standards (MSC.215(82)), the Coating Technical File (CTF) shall be available on board.

  6.4.1 Prior to survey, the surveyor shall examine the completeness of the documentation on board, and its contents as a basis for the survey.

6.4.2 For bulk carriers subject to SOLAS regulation II-1/3-10, on completion of the survey, the surveyor shall verify that the update of the Ship Construction File (SCF) has been done whenever a modification of the documentation included in the SCF has taken place.

6.4.2.1 For the SCF stored on board ship, the surveyor shall examine the information on board ship. In cases where any major event takes place, including, but not limited to, substantial repair and conversion, or any modification to the ship structures; the surveyor shall also verify that the updated information is kept on board the ship. If the updating of the SCF on board is not completed at the time of survey, the surveyor shall record it and require confirmation at the next periodical survey.

6.4.2.2 For the SCF stored in an onshore archive, the surveyor shall examine the list of information included in the onshore archive. In cases where any major event takes place, including, but not limited to, substantial repair and conversion, or any modification to the ship structures; the surveyor shall also verify that the updated information is stored in the onshore archive by examining the list of information included in the onshore archive kept on board the ship. In addition, the surveyor shall confirm that the service contract with the archive centre is valid. If the updating of the SCF Supplement ashore is not completed at the time of survey, the surveyor shall record it and require confirmation at the next periodical survey.

6.4.3 For bulk carriers subject to SOLAS regulation II-1/3-10, on completion of the survey, the surveyor shall verify any addition and/or renewal of materials used for the construction of the hull structure are documented within the Ship Construction File’s list of materials.

6.4.3 For bulk carriers with coatings of dedicated seawater ballast tanks and double-side skin spaces subject to PSPC standards (MSC.215(82)), on completion of the survey, the surveyor shall verify any maintenance, repair, or recoating activities to these coatings are documented within the Coating Technical File (CTF).