1 Every ship to which chapter I applies shall
be issued with a Continuous Synopsis Record.
2.1 The Continuous Synopsis Record is intended
to provide an on-board record of the history of the ship with respect
to the information recorded therein.
2.2 For ships constructed before 1 July 2004,
the Continuous Synopsis Record shall, at least, provide the history
of the ship as from 1 July 2004.
3 The Continuous Synopsis Record shall be issued
by the Administration to each ship that is entitled to fly its flag
and it shall contain, at least, the following information (The Continuous
Synopsis Record shall contain the information in paragraphs 3.7 and
3.10 when it is issued or updated on or after 1 January 2009):
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.1 the name of the State whose flag the ship is
entitled to fly;
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.2 the date on which the ship was registered with
that State;
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.3 the ship's identification number in accordance
with regulation 3;
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.4 the name of the ship;
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.5 the port at which the ship is registered;
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.6 the name of the registered owner(s) and their
registered address(es);
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.7 the registered owner identification number;
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.8 the name of the registered bareboat charterer(s)
and their registered address(es), if applicable;
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.9 the name of the Company, as defined in regulation IX/1, its registered address and the address(es)
from where it carries out the safety-management activities;
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.10 the Company identification number;
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.11 the name of all classification society(ies)
with which the ship is classed;
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.12 the name of the Administration or of the Contracting
Government or of the recognized organization which has issued the
Document of Compliance (or the Interim Document of Compliance), specified
in the ISM Code as defined in regulation
IX/1, to the Company operating the ship and the name of the
body which has carried out the audit on the basis of which the Document
was issued, if other than that issuing the Document;
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.13 the name of the Administration or of the Contracting
Government or of the recognized organization that has issued the Safety
Management Certificate (or the Interim Safety Management Certificate),
specified in the ISM Code as defined in regulation
IX/1, to the ship and the name of the body which has carried
out the audit on the basis of which the Certificate was issued, if
other than that issuing the Certificate;
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.14 the name of the Administration or of the Contracting
Government or of the recognized security organization that has issued
the International Ship Security Certificate (or the Interim International
Ship Security Certificate), specified in part
A of the ISPS Code as defined in regulation
XI-2/1, to the ship and the name of the body which has carried
out the verification on the basis of which the Certificate was issued,
if other than that issuing the Certificate; and
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.15 the date on which the ship ceased to be registered
with that State.
4.1 Any changes relating to the entries referred
to in paragraphs 3.4 to 3.12 shall be recorded in the Continuous Synopsis
Record so as to provide updated and current information together with
the history of the changes.
4.2 In case of any changes relating to the entries
referred to in paragraph 4.1, the Administration shall issue, as soon
as is practically possible but not later than three months from the
date of the change, to the ships entitled to fly its flag either a
revised and updated version of the Continuous Synopsis Record or appropriate
amendments thereto.
4.3 In case of any changes relating to the entries
referred to in paragraph 4.1, the Administration, pending the issue
of a revised and updated version of the Continuous Synopsis Record,
shall authorize and require either the Company as defined in regulation IX/1 or the master of the ship
to amend the Continuous Synopsis Record to reflect the changes. In
such cases, after the Continuous Synopsis Record has been amended
the Company shall, without delay, inform the Administration accordingly.
5.1 The Continuous Synopsis Record shall be in
English, French or Spanish language. Additionally, a translation of
the Continuous Synopsis Record into the official language or languages
of the Administration may be provided.
5.2 The Continuous Synopsis Record shall be in
the format developed by the Organization and shall be maintained in
accordance with guidelines developed by the Organizationfootnote. Any previous entries in the Continuous Synopsis
Record shall not be modified, deleted or, in any way, erased or defaced.
6 Whenever a ship is transferred to the flag of
another State or the ship is sold to another owner (or is taken over
by another bareboat charterer) or another Company assumes the responsibility
for the operation of the ship, the Continuous Synopsis Record shall
be left on board.
7 When a ship is to be transferred to the flag
of another State, the Company shall notify the Administration of the
name of the State under whose flag the ship is to be transferred so
as to enable the Administration to forward to that State a copy of
the Continuous Synopsis Record covering the period during which the
ship was under their jurisdiction.
8 When a ship is transferred to the flag of another
State the Government of which is a Contracting Government, the Contracting
Government of the State whose flag the ship was flying hitherto shall
transmit to the Administration as soon as possible after the transfer
takes place a copy of the relevant Continuous Synopsis Record covering
the period during which the ship was under their jurisdiction together
with any Continuous Synopsis Records previously issued to the ship
by other States.
9 When a ship is transferred to the flag of another
State, the Administration shall append the previous Continuous Synopsis
Records to the Continuous Synopsis Record the Administration will
issue to the ship so to provide the continuous history record intended
by this regulation.
10 The Continuous Synopsis Record shall be kept
on board the ship and shall be available for inspection at all times.