PERSONNEL MANAGEMENT

source revision of 19 September 2026

Personnel Management Process

Personnel at Head Office

Personnel at Head Office are recruited, transferred or promoted by the Department management, subject to the agreement of M&O Head Office HR, and in accordance with HR procedures. Head Office HR is responsible for all administrative formalities.

Personnel in countries

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The personnel in countries, assigned full-time or part-time to M&O activities, are recruited, transferred or promoted under the responsibility of the Country Manager.

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The contract for part-time exclusive surveyors may be similar with the one given in the example for appointment of non-exclusive surveyors in the related management procedure, with the exclusion, as applicable of restrictions specific to the use of non-exclusive surveyors.

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M&O Head Office can offer countries assistance in filling positions. To this effect, M&O Product Line may seek or invite applications, outside or inside the Society, with due regard for in-house promotion, on basis of required qualifications.

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Recruitment or transfer is confirmed by countries to Head Office. Head Office informs the Managements / Departments of the activities of the new Surveyor.

For expatriate personnel, Head Office provides help to countries in defining the terms of employment contracts offered.

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The Marine & Offshore Managers in network are appointed according to the related management procedure.

Recruitment and Transfer of Personnel

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Recruitment and transfer of personnel are the responsibility of M&O Product Line Managements / Departments, Country Managers, with the support of the HR Director, in accordance with the provisions of Personnel in countries above and Annex (Untitled).

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Recruitment and transfer depend on:

  • job description,

  • application form,

  • personnel qualification file,

  • additional training needs (if any),

  • interviews carried out by a M&O Manager,

  • HR Business Partner advice and / or agreement,

  • specific certification requirements related to the activities foreseen for the person, mainly concerning the authorised surveys / inspections / audits, as described in Qualification database (see the qualification, training and certification process).

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HR or the Country Manager carries out all the administrative formalities accompanying such recruitment or transfer.

Personnel Records

Individual qualification or transfer records comprise at least :

  • job description,

  • personal qualification file,

  • record of training courses attended,

  • record of qualification / certification

The final 3 are traceable via Qualification database.A new personnel file is created by the HR Business Partner in the location employing / transferring the employee.

Records Keeping

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Individual recruitment or transfer records are kept in:

  • Head Office HR for Head Office personnel,

  • Countries for their own personnel.

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In case of transfer, the country where the collaborator is appointed will establish the necessary records.

Appendix — Criteria for personnel recruitment

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Surveyors intended to fulfill a function / task are recruited according to following minimum criteria:

  • Bachelor of engineering or having a technical diploma (college of technology of equivalent), both having a minimum of two-year programme, or to be qualified by a marine or nautical institution and to have an appropriate experience as a recognized ship officer.

  • Passing an evaluation of his / her skills, in relation with the foreseen function / task, by a M&O Manager and based on the personal qualification file.

  • Professional working proficiency in English.