JOINT DEVELOPMENT PROJECTS
ACRONYMS AND DEFINITIONS
ACRONYMS
| AiP | Approval in Principle |
| Recognised Organisation (RO) | Recognised Organisation (RO) M&O |
| BDA | Basic Design Assessment |
| DCM&O | Commercial Direction Marine & Offshore |
| JDP | Joint Development Project |
| JIP | Joint Industriy Project |
| LPO | Local Plan Office |
| NDA | Non disclosure Agreement |
| VPM | Veristar Project Management tool |
DEFINITIONS
A Joint Development Project (JDP) is a collaborative project between Recognised Organisation (RO) and a (group of) client(s) willing to develop a competitive advantage with an innovative design, a new technology or a new design approach.
Recognised Organisation (RO) scope may include:
regulatory watch,
design assessment, rules modification consequence assessment & qualification of new technologies,
development of rules, guideline, tools and/or expert knowledge.
The design assessment may lead to the delivery of AiP or a BDA. However, Recognised Organisation (RO) scope in a JdP is not to be limited to AiP.
A JDP typically lasts between few months up to 2 years.
As a JDP is collaborative, the common practice is for each party to bear the expenses and costs related to their specific tasks.
However, some deliverables may be subject to invoice, on a case by case basis.
PROJET MANAGEMENT
CONTRACT MANAGEMENT
Non-Disclosure Agreement (NDA)
When possible, Recognised Organisation (RO) NDA should be proposed (refer to “LEG_0001 – Legal Library” within Legal procedures). The Recognised Organisation (RO) NDA does not prevent the Recognised Organisation (RO) staff to access the information. On the contrary, a customer NDA may prevent or restrict this access. Customer NDA can however be reviewed and accepted by Recognised Organisation (RO) M&O legal department on a case-by-case basis.
Establishment of JDP Agreement
The JDP Agreement is to set the terms defining the collaboration between the partners. The JDP agreement should consider the following:
the identification of partners,
the project description (background, motivation, objectives, battery limits if any…),
the level of confidentiality, management of intellectual property rights and applicable law,
the project schedule and main milestones,
the project management organization,
the responsibilities, the scope of work and the list of deliverables by each partner,
the allocation of costs, expenses and resources as appropriate,
the foreseen communication within the project,
Recognised Organisation (RO) M&O General Conditions.
A preference provision for proposing Recognised Organisation (RO) as a preferred classification society for future projects related to the JDP is to be included in the JDP agreement, as appropriate.
The template for the JDP agreement given in Appendix A1 is to be recommended, a template from customer may be accepted on a case by case provided it include all the items listed above.
The JDP agreement is to be established in close coordination with DCM&O respective market leaders and DT Directors as appropriate. JDP opportunity is to be registered in Salesforce as soon as the Agreement is being discussed, even if the project is free of charge. JDP opportunity name in Salesforce shall include “JDP” in the title.
JDP Agreement review
The agreement shall be reviewed by all teams involved in the JDP. Coordination between network and HO teams for review of the agreement is ensured by DCM&O market leaders.
JDP Agreement Management
When a new JDP agreement is signed, the following are to be applied:
to inform the Director for Innovative & Collaborative Industry projects for follow-up,
a new “drawing project” is to be created within VPM, with “JDP” in the project name,
the AiP flag within VPM is to be activated (even if no AiP issuance is planned as part of JDP scope),
the AiP type and sub-type are to be selected. While only one AiP type can be selected, it is possible, and recommended, to select as many sub-types, as applicable (see tabs 4 & 5 in annex 1),
the opportunity number from Salesforce is to be informed within the contract organization field (see Annex 1, Fig 2) (it can be extracted from Salesforce by DCM&O or Director for Innovative & Collaborative Industry projects if needed),
the NDA, and the JDP agreement are to be attached in the project data (see Annex 1, Fig 2),
to declare the project “sensitive” within VPM if the project is identified as sensitive (see 2.3).
The activation of the flag “sensitive” within VPM can be performed by:
Director for Local Plan Office Coordination,
Director for Innovative & Collaborative Industry projects,
Director of Design Assessment Department.
JDP EXECUTION
Project manager
A Project Manager is to be appointed, as per the organization defined in the Agreement. The project manager has the below responsibilities:
Coordinate the various activities of the project and collect deliverables from various disciplines
Organise and animate internal progress meetings with all departments involved.
Organise and animate progress meetings, including a kick-off meeting, with the clients at key project milestones and on demand.
Organise and animate steering committees (if any) at key project milestones.
Keep minutes of meetings.
Minutes of meetings shall be saved in the VPM project in “Documents” tab, as well as inspection reports when applicable.
When a JDP is closed, the final document (Minute of meeting, memo, or AiP statement of any) shall be saved in “documents” tab and “AiP certificate” flag shall be activated.
Kick-off meeting
A Kick-off meeting is to be organised by the Project Manager with all partners to present:
the team in charge of the project,
communication channel,
key project milestones,
project schedule,
the deliverables.
Management of JDP scope of work
Depending on JdP scope, the work is to be addressed by the technical entities duly in charge, as per the technical management organisation procedure.
When the JDP include issuance of an AiP or BDA, the review is to be performed by the LPO in charge following the innovative and novel design review procedure.
JDP WORLDWIDE COORDINATION
JDP Register
A JDP register is maintained up to date by the Director for Innovative & Collaborative Industry projects.
The Director for Innovative & Collaborative Industry Projects is to be informed on a quarterly basis of the progress of the JDP by the project manager of each JDP
Appendix — JDP AGREEMENT TEMPLATE
JDP Agreement template
The JDP Agreement template should be uploaded from the sharepoint.