6 Documentation on board
Clasification Society 2024 - Version 9.40
Statutory Documents - IMO Publications and Documents - International Codes - 2011 ESP Code – International Code on the Enhanced Programme of Inspections During Surveys of Bulk Carriers and Oil Tankers, 2011 – Resolution A.1049(27) - Annex B – Code on the Enhanced Programme of Inspections During Surveys of Oil Tankers - Part B – Code on the Enhanced Programme of Inspections During Surveys of Oil Tankers other than Double-Hull Oil Tankers - 6 Documentation on board

6 Documentation on board

Parent topic: Part B – Code on the Enhanced Programme of Inspections During Surveys of Oil Tankers other than Double-Hull Oil Tankers

6.1 General

  6.1.1 The owner shall obtain, supply and maintain on board the ship documentation as specified in 6.2 and 6.3, which shall be readily available for the surveyor. The condition evaluation report (executive hull summary report) referred to in 6.2 shall include a translation into English.

  6.1.2 The documentation shall be kept on board for the lifetime of the ship.

  6.1.3 For oil tankers with coatings of dedicated seawater ballast tanks subject to PSPC standards (MSC.215(82)), the owner shall arrange the updating of the Coating Technical File (CTF) throughout the ship's life whenever a maintenance, repair, or recoating activity to these coatings has taken place. Documented procedures for updating the CTF shall be included within the Safety Management System.

6.2 Survey report file

  6.2.1 A survey report file shall be a part of the documentation on board consisting of:

  • .1 reports of structural surveys (annex 8);

  • .2 condition evaluation report (executive hull summary report) (annex 9); and

  • .3 thickness measurement reports (annex 10).

  6.2.2 The survey report file shall be available also in the owner's and the Administration's offices.

6.3 Supporting documents

 6.3.1 The following additional documentation shall be available on board:

  • .1 survey programme as required by 5.1 until such time as the renewal survey, or intermediate survey, as applicable, has been completed;

  • .2 main structural plans of cargo and ballast tanks;

  • .3 previous repair history;

  • .4 cargo and ballast history;

  • .5 extent of use of inert gas plant and tank cleaning procedures;

  • .6 inspections by ship's personnel with reference to:

    • .1 structural deterioration in general;

    • .2 leakages in bulkheads and piping; and

    • .3 condition of coating or corrosion prevention system, if any. Guidance for reporting is shown in annex 5; and

  • .7 any other information that would help to identify critical structural areas and/or suspect areas requiring inspection.

6.3.2 For oil tankers with coatings of dedicated seawater ballast tanks subject to PSPC standards (MSC.215(82)), the Coating Technical File (CTF) shall be available on board.

6.4 Review of documentation on board

 6.4.1 Prior to survey, the surveyor shall examine the completeness of the documentation on board and its contents as a basis for the survey.

6.4.2 For oil tankers with coatings of dedicated seawater ballast tanks subject to PSPC standards (MSC.215(82)), on completion of the survey, the surveyor shall verify any maintenance, repair, or recoating activities to these coatings are documented within the Coating Technical File (CTF).

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